Find a TenderAwarded

Published 4 Sept 2024, 15:32 BST

Official UK procurement notice

HFEA Transformation Project - Dynamics 365 & SharePoint

Official notice

Authority: Department of Health & Social Care (Central government)·Consortium: 2 public authorities

ServicesOpen procedure

Sectors: IT Services & Software (72) Delivery: London (UKI32)

Published estimate£690,000exc. VAT15.6% below published estimate

Submissions closed 7 Oct 2024awarded 24 Feb 2025

Awarded to Ceox Services Ltd

What is being bought

Published requirement description

The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It’s imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems.<br/><br/>The HFEA is the contracting authority with DHSC publishing the notice on their behalf

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£690,000

Delivery: London

Extensions: 12 month extension availableVariant bids: not allowed

72000000 IT services: consulting, software development, Internet and support

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 4 Sept 2024, 15:32 BST
Last source update: 18 Mar 2025, 16:43 GMT
Award evaluation window: 4 Sept 2024 – …
Authority reference: C303636
FTS notice number: 2025/S 000-010006
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: London (UKI32)
Official registry OCID: ocds-h6vhtk-049812 Find a Tender

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline: 7 Oct 2024, 10:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 4 Sept 2024, 17:00 BST

Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

4 Sept 2024 → 18 Mar 2025 · 3 dates

Bids opened
4 Sept 2024, 17:00 BST
Submission deadline
7 Oct 2024, 10:00 BST
Notice published
18 Mar 2025, 16:43 GMT

Notice history

2 events · 3 releases on Find a Tender · since 18 Mar 2025

Status changed to complete
18 Mar 2025, 16:43 GMT
Buyer details updated
18 Mar 2025, 16:43 GMT

Published amendments (1 · 0 deadline changes)

When	What	Before	After
—	TextI.1.1	Department of Health and Social Care	Human Fertilisation & Embryology Authority (HFEA)
—	TextI.1	DHSC, London	HFEA, London
—	TextI.1.3	39 Victoria Street	2 Redman Place

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £582,2831 contract exc. VAT

Bids received 20

Contracts signed 1latest 24 Feb 2025

Awarded to	Value	Date	Status
Ceox Services Ltd	£582,283 †	—	Awarded

Contracts

Contract 010006-2025-1 · Ceox Services Ltd
Signed
24 Feb 2025
Value
£582,283
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
20bids · 20 electronic · 20 from abroad	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Department of Health & Social Care

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsHealth 39 Victoria Street, London, London, SW1H 0EUContact name, email, phone

Consortium members and other public bodies

Department of Health and Social CareContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsHealth London, LondonContact name, email Published organisation website ↗

Dispute resolution & review bodies

Commercial CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Ceox Services LtdAwarded supplier11143592 4 Reading Road,, Pangbourne, UK, RG8 7LYContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.