Official UK procurement notice
Hertfordshire Regional College ~ Cleaning Tender
Authority: Hertfordshire Regional College (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionHertford Regional College is a vibrant further education college with ambitious targets operating across two campuses.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1The tender project is seeking to appoint a contractor whose initiative and innovation…Published value£2,275,000
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is from 1st April 2024 until 31st March 2027 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract:
innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Contract value:
The annual contract value is circa £430,000 for the cleaning, including material cost at approx £25,000. Overall annual contract would be circa £455,000.
The value of the new contract is circa £2,275,000 (5 year term of the contract).
Please see SQ Document for more information.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Oct 2023, 14:05 BST
- Last source update
- 13 Oct 2023, 14:05 BST
- FTS notice number
2023/S 000-030301- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040bedFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://litmustms.co.uk/tenders/UK-UK-Herts:-School-cleaning-services./D265C289VW" target="_blank">https://litmustms.co.uk/tenders/UK-UK-Herts:-School-cleaning-services./D265C289VW</a> To respond to this opportunity, please click here: <a href="https://litmustms.co.uk/respond/D265C289VW" target="_blank">https://litmustms.co.uk/respond/D265C289VW</a> GO Reference: GO-20231013-PRO-24192875
How it was run
Official notice- Submission deadline
- 17 Nov 2023, 12:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
Timeline
13 Oct 2023 → 1 Apr 2024 · 4 dates- Notice published13 Oct 2023, 14:05 BST
- Submission deadline17 Nov 2023, 12:00 GMT
- Invitations to tender expected4 Dec 2023
- Contract starts1 Apr 2024, 00:00 BST
Contracting authority & participating public bodies
2 public bodies on the noticeOfficial documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria