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Published 24 Jul 2026, 12:01 BST

Official UK procurement notice

Heavy Commercial Vehicle Parts Supply (Over 3.5T)

Official notice

Authority: City of Doncaster Council (Local council)

Framework agreementGoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Transport Equipment & Vehicles (34) Delivery: Yorkshire & Humber (UKE31)
Framework ceiling (notional)£300,000framework ceiling, not attributable revenue
Submissions closed 19 Aug 2026awarded 1 Sept 2026
Awarded to HGV Direct Ltd, Motus Commercials
Framework period 2 yrsends 15 Sept 2028 · up to 15 Sept 2030 with extensions · starts 16 Sept 2026

What is being bought

Published requirement description

City of Doncaster Council (The Council) intends to establish a 2‑supplier ranked framework agreement for the supply only of aftermarket parts and related consumables for heavy commercial vehicles (>3.5T) in its fleet. The framework will ensure continuity of supply, competitive pricing, assured quality, and responsive delivery to support workshop operations. Framework structure & duration

  • Structure: one (1) lot; two (2) suppliers appointed on a ranked basis (Supplier A = Rank 1; Supplier B = Rank 2).
  • Duration: 48 months total comprising an initial period of 24 months with 2 × 12‑month extension options at the Councils discretion.
  • Estimated spend: £50,000 per annum based on historic spend reports (the Council offers no minimum or maximum commitment; spend is demand‑driven). Non‑committal This framework places no obligation on the Council to purchase any specific volumes. Call‑offs are subject to operational need and budget availability.
  • The authority expects to re-tender this requirement around 17 Jul 2030, 23:59 BST.
  • No preliminary market engagement: Market for this requirement is understood well and there are no changes to the goods in demand that would mean market engagement provided any additional value to this procurement.

CPV: Parts and accessories for vehicles and their engines · Spare parts for goods vehicles, vans and cars

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
2 bids received · 2 suppliers appointed
Framework period
2 yrs · up to 4 yrs from 16 Sept 2026
Published description of the framework

Standard Goods Ordering Procedure 32.2 The Council will place an Order for the Standard Goods under the Framework Agreement, as set out in Part 1 of Schedule 1, without re-opening competition by: (a) identifying the relevant Goods as set out in the Specification (Schedule 1); (b) sending an Order by selecting the Supplier ranked 1st from the Framework Agreement; (c) if the identified Supplier is not able to provide the Goods, following their confirmation to that effect, the Council will send an Order to the next ranked Supplier from the Framework Agreement; (d) repeat the process set out in clause 4.2(c) until the Order is fulfilled or there are no further Framework Providers qualified to fulfil it. Competed Service/Bespoke Goods Further Competition and Ordering Procedure 32.3 Competed Services and/or Bespoke Goods will be subject to a Further Competition. The Council shall: (a) identify the Competed Goods and/or Bespoke Services requirements; (b) send a Further Competition Request to all Suppliers on the Framework Agreement capable of performing the Contract for the Competed Goods and/or Bespoke Goods requirements and inviting them within a specified time limit to submit a Supplemental Tender; (c) supplement and refine the Call-off Terms and Conditions only to the extent permitted by and in accordance with the requirements of the Regulations and Guidance. 31 (d) evaluate Supplemental Tenders received against the Competed Goods Evaluation Criteria or the Bespoke Goods Evaluation Criteria; and (e) subject to clause 4.5, the Council will place an Order with the successful Supplier from the Framework Agreement.

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£300,000
Contract period: 16 Sept 2026 – 15 Sept 2028 (2 yrs) · up to 15 Sept 2030 with extensionsValue: £300,000 exc. VAT · £360,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Extensions: 2*12 month extension periods available.
34300000 Parts and accessories for vehicles and their engines34330000 Spare parts for goods vehicles, vans and cars
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See Section 1 Part C and Section 3 Part A for the conditions of participation that are applicable to this opportunity.

  • Technical & professional ability

    See Section 1 Part C and Section 3 Part A for the conditions of participation that are applicable to this opportunity.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 10%Price: 80%Social value: 10%
Published sub-criteria (3)
  • Quality Questions: 10%
  • Price: 80%
  • Social Value: 10%
Published award criteria (3)
  • Quality Questions: Quality will be assessed using the tenderers responses to 2 quality questions. Responses will be assessed against the individual scoring matrices provided in Section 1 Part C.
  • Social Value: Social Value will be assessed. This is split into qualitative and quantitative. For this opportunity only the qualitative element will be assessed and scored using the matrix in Section 1 Part C.
  • Price: Price will be assessed using the tenderers submission against Section 3 Part C which is the Councils Core Basket of Goods.
Conditions of participation2
  • Economic & financial standing

    See Section 1 Part C and Section 3 Part A for the conditions of participation that are applicable to this opportunity.

  • Technical & professional ability

    See Section 1 Part C and Section 3 Part A for the conditions of participation that are applicable to this opportunity.

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Heavy Commercial Vehicle Parts Supply (Over 3.5T)” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 17 Jul 2030
First published
24 Jul 2026, 12:01 BST
Last source update
14 Oct 2026, 07:41 BST
Award evaluation window
Submission end – 26 Aug 2026
Authority reference
1571
FTS notice number
2026/S 000-070228
Latest notice
Contract details notice (UK7)
Classification (CPV)
Parts and accessories for vehicles and their enginesSpare parts for goods vehicles, vans and cars
Delivery area
Yorkshire & Humber (UKE31)
Official registry OCID
ocds-h6vhtk-06d314 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
19 Aug 2026, 12:00 BST
Clarification deadline
7 Aug 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

24 Jul 2026 → 14 Oct 2026 · 8 dates
  1. Tender notice published88 days ago
    24 Jul 2026, 12:01 BST
  2. Clarification questions by74 days ago
    7 Aug 2026, 16:00 BST
  3. Admission / appointment period ends62 days ago · period end, not a bid countdown
    19 Aug 2026, 12:00 BST
  4. Award decision expected by54 days ago
    26 Aug 2026, 23:59 BST
  5. Assessment summaries sent49 days ago
    1 Sept 2026
  6. Standstill ends39 days ago
    10 Sept 2026, 23:59 BST
  7. Contract starts34 days ago
    16 Sept 2026
  8. Latest notice published6 days ago
    14 Oct 2026, 07:41 BST

Notice history

5 events · 3 releases on Find a Tender · since 24 Jul 2026
  1. Tender notice published
    24 Jul 2026, 12:01 BST
    UK4
  2. Contract award notice published
    1 Sept 2026, 14:09 BST
    UK6
  3. Status changed to complete
    1 Sept 2026, 14:09 BST
  4. Contract signature expected
    14 Sept 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    14 Oct 2026, 07:41 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 21 award · see the list ↓
Bids received 22 from SMEs
Named bidders 2published on the award notice
Contracts signed 1latest 28 Sept 2026
Awarded toValueDateStatus
HGV Direct LtdSME, Motus CommercialsSMEFramework for the Supply of Aftermarket Heavy Commercial Vehicle Parts (Over 3.5T)21 Sept 2026 – 20 Sept 2028 · up to 20 Sept 2030Extensions: 2*12 month extensions available£200,0001 Sept 2026Awarded

Contracts

  • Framework for the Supply of Aftermarket Heavy Commercial Vehicle Parts (Over 3.5T) · HGV Direct LtdSME, Motus CommercialsSME

    Signed
    28 Sept 2026
    Value
    £200,000
    Period
    1 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
    Status
    active
    Extensions
    2*12 month extensions available

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

City of Doncaster Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLHR-4113-HMNQ Civic Office, Waterdale, Doncaster, Yorkshire & Humber, DN1 3BUContact name, email, phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • HGV Direct LimitedFramework contractorGB-PPON: PGCN-9959-CWRL The Elms, Moor Farm Road East, Ashbourne, East Midlands, DE6 1HDContact email
  • Motus CommercialsFramework contractorGB-PPON: PQQY-6995-QCLM Darley Court, Alfreton Rd, Derby, East Midlands, DE21 4AAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender