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Published 4 Nov 2022, 17:36 GMT

Official UK procurement notice

Heating, Ventilation and Air Conditioning Measured Term Contract

Official notice

Authority: Bracknell Forest Council (Local council)

ServicesRestricted procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ1)
Published estimate£550,000≈ £183k / year40.8% below published estimate
Submissions closed 6 Dec 2022awarded 1 Dec 2023
Awarded to Tencer Ltd
Contract term 3 yrsends 31 Jul 2026 · extension options published · starts 1 Aug 2023

What is being bought

Published requirement description

Provision of a direct work force to deliver a wide range of maintenance services and compliance inspections across a portfolio which includes Schools, Libraries, Leisure buildings, Youth & Community Centres, Children & Adult Services premises, Corporate Buildings, and buildings owned and managed by the council. There are 92 locations throughout Bracknell, with 192 buildings, each building requiring a component of or a full HVAC service.

CPV: Repair and maintenance services of electrical and mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£550,000
Contract period: 1 Aug 2023 – 31 Jul 2026 (3 yrs)
Delivery: South East
Extensions: Two optional extension periods of 12 months each, or one optional extension period of 24 monthsSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Nov 2022, 17:36 GMT
Last source update
6 Dec 2023, 13:14 GMT
Authority reference
DN641586
FTS notice number
2023/S 000-035927
Classification (CPV)
Repair and maintenance services of electrical and mechanical building installations
Delivery area
South East (UKJ1)
Official registry OCID
ocds-h6vhtk-037f65 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
6 Dec 2022, 15:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

6 Dec 2022 → 6 Dec 2023 · 4 dates
  1. Submission deadline
    6 Dec 2022, 15:00 GMT
  2. Invitations to tender expected
    23 Jan 2023
  3. Contract starts
    1 Aug 2023, 00:00 BST
  4. Notice published
    6 Dec 2023, 13:14 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    6 Dec 2023, 13:14 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £325,4591 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 1 Dec 2023
Awarded toValueDateStatus
Tencer LtdSME£325,459 †—Awarded

Contracts

  • Contract 035927-2023-DN641586-1 · Tencer LtdSME

    Signed
    1 Dec 2023
    Value
    £325,459
    Period
    … – 31 Jul 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic4——

Contracting authority & participating public bodies

Bracknell Forest Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Time Square, Market Street, Bracknell, South East, RG12 1JDContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • TENCER LTDAwarded supplier High Wycombe, South East, HP12 3RD

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.