Official UK procurement notice
Heating Ventilation & Air Condition (HVAC)
Authority: Bracknell Forest Council (Local council)
What is being bought
Published requirement descriptionThe Council seeks to appoint a suitably qualified contractor for a multi-year term service contract to deliver planned and responsive HVAC maintenance across the Council’s property portfolio.
- How the procedure runs: The Council is conducting this procurement using the Competitive Flexible Procedure in accordance with the Procurement Act 2023 for the provision of HVAC planned preventative maintenance (PPM), reactive maintenance, statutory compliance activities. The procurement will be delivered in two stages. Stage 1 – Requests to Participate (Condition of Participation and Capability Assessment): Suppliers will be required to submit a request to participate demonstrating their capability, capacity and relevant experience. Responses will be assessed against Conditions of Participation and scored criteria, including: • Capability Assessment Questions The Council intends to shortlist up to five (5) suppliers to progress to the next stage (Stage 2). Stage 2 – Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit full tender responses, including detailed technical proposals and pricing. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), using criteria set out in the procurement documents. The Council reserves the right to refine its requirements, evaluation criteria and procurement approach between stages in accordance with the Procurement Act 2023.
- No preliminary market engagement: A notice was not published as the Council has not carried out preliminary market engagement.
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£936,000
- Economic & financial standing
Legal and financial capacity of participation, Compliance.
- Technical & professional ability
Capability Assessment Questions
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Capability Assessment: 100%
Published award criteria (1)
- Capability Assessment
- Economic & financial standing
Legal and financial capacity of participation, Compliance.
- Technical & professional ability
Capability Assessment Questions
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Mar 2026, 17:35 GMT
- Last source update
- 1 Sept 2026, 13:12 BST
- Award evaluation window
- Submission end – 11 May 2026
- Authority reference
DN805266- FTS notice number
2026/S 000-027059- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06734aFind a Tender- Contract terms summary
JCT Measured Term Contract 2024
- How it runs
The Council is conducting this procurement using the Competitive Flexible Procedure in accordance with the Procurement Act 2023 for the provision of HVAC planned preventative maintenance (PPM), reactive maintenance, statutory compliance activities.
The procurement will be delivered in two stages.
Stage 1 – Requests to Participate (Condition of Participation and Capability Assessment):
Suppliers will be required to submit a request to participate demonstrating their capability, capacity and relevant experience. Responses will be assessed against Conditions of Participation and scored criteria, including:
- Capability Assessment Questions
The Council intends to shortlist up to five (5) suppliers to progress to the next stage (Stage 2).
Stage 2 – Invitation to Tender (ITT):
Shortlisted suppliers will be invited to submit full tender responses, including detailed technical proposals and pricing. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), using criteria set out in the procurement documents.
The Council reserves the right to refine its requirements, evaluation criteria and procurement approach between stages in accordance with the Procurement Act 2023.
How it was run
Official notice- Requests to participate (first stage)
- 21 Apr 2026, 15:00 BST
- Submission deadline
- 21 Apr 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
procontract.due-north.com ↗ see South East Business Portal procontract.due-north ↗ reference number DN805266
Timeline
24 Mar 2026 → 1 Oct 2026 · 7 dates- Tender notice published212 days ago24 Mar 2026, 17:35 GMT
- Submission deadline184 days ago21 Apr 2026, 15:00 BST
- Award decision expected by164 days ago11 May 2026, 23:59 BST
- Assessment summaries sent65 days ago19 Aug 2026, 00:00 BST
- Latest notice published51 days ago1 Sept 2026, 13:12 BST
- Standstill ends42 days ago10 Sept 2026, 23:59 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 24 Mar 2026- Tender notice published24 Mar 2026, 17:35 GMTUK4
- Contract award notice published1 Sept 2026, 13:12 BSTUK6
- Status changed to complete1 Sept 2026, 13:12 BST
- Contract signature expected30 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Anchor Pipework LimitedHeating, Ventilation and Air Conditioning (HVAC) maintenance 1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: There is an option to extend the contract by up to two (2) additional years | £936,000 | 19 Aug 2026standstill to 10 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Anchor Pipework ltdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Documents will be attached to the South East Business Portal . https://procontract.due-north.com see South East Business Portal https://procontract.due-north reference number DN805266
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender