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Published 13 Jul 2023, 14:08 BST

Official UK procurement notice

Heating Upgrade Framework · UK public procurement notice

Official notice

Authority: Gentoo Group Limited (Public body)·Consortium: 2 public authorities

Framework agreement3 lotsWorksOpen procedureSME suitableMax 2 lots per supplier

Sectors: Construction & Civil Engineering (45) Delivery: North East (UKC23)

Framework ceiling (notional)£9,850,000total for 3 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 8 Apr 2024awarded 29 Aug 2024

Lots 3max 2 won per supplier

What is being bought3 lots · detail below

Published requirement description

A Framework to bring a number of lower-performing properties to a higher EPC standard through upgrading existing heating systems.

CPV: Boiler installation work · Boiler installations

How this framework works

From the published notice

Places: up to 4 suppliers · 8 bids on the busiest of 2 lots (2.0 per place) · 6 appointed (full)

Lots and requirements (3)Procurement structure

3 lots · 2 with a published value · win at most 2 of them · same evaluation weights on every lot

Lot #1Heating System RenewalsCancelledRenewalPublished value£8,925,000

Planned & Responsive Boiler Replacements to domestic dwellings

Delivery: North East · Sunderland, Houghton, Hetton and Washington - Tyne & Wear

Extensions: This is an ongoing requirement and on expiry of the Framework the project will be re-procuredVariant bids: not allowed

45331110 Boiler installation work

Lot #2Boiler Replacement WorksCancelledRenewalPublished value£925,000

Planned replacement of boilers, removal of secondary heating appliances and renewal/replacement of back boiler installations

Delivery: North East · Within the boundaries of the City of Sunderland, Houghton/Hetton and Washington

Extensions: This Lot will run for a duration of 2 years with 2 x 12-month optional extension clauses to be activated at the discretion of the Client and in accordance with the Tender documents issued · This Lot carries 2 x 12-month optional extension clausesVariant bids: not allowed

45331110 Boiler installation work

Lot #3Energy Efficiency - Lot 3PlannedLot estimate not published

Gentoo are seeking to procure multi-disciplinary Contractors to carry out the following combinations of works:

Renewal of Boiler systems to domestic dwellings. Additional information: To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: events.teams.microsoft.com/event/7158b85d-01d6-… ↗ this event will be held via Microsoft Teams.

Delivery: North East · Within the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear

42160000 Boiler installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 50%Social value: 10%

Published sub-criteria (3)

Method of Working Statements: 40%
price: 50%
Social Value: 10%

Published award criteria (3)

Method of Working Statements: 40
Social Value: 10
Price: 50

Lot distribution rule: Lots 1 and 3; or Lots 2 and 3

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
“Heating Upgrade Framework” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Works
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes
First published: 13 Jul 2023, 14:08 BST
Last source update: 29 Aug 2024, 15:21 BST
Award evaluation window: 8 Apr 2024 – …
Authority reference: PRCM112
FTS notice number: 2024/S 000-027614
Classification (CPV): Boiler installation workBoiler installations
Delivery area: North East (UKC23)
Official registry OCID: ocds-h6vhtk-03e191 Find a Tender

Publisher note: To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams.

How it was run

Official notice

Run through: Panacea

Supplier login requiredLanguage: EN

Access & registration note: Free

Appointment period ends: 8 Apr 2024, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 8 Apr 2024, 12:30 BST

Detailed submission instructions & authority contactsFrom official release

app.panacea-software.com/gentoo/ ↗

Timeline

18 Sept 2023 → 29 Aug 2024 · 4 dates

Next notice expected
18 Sept 2023, 00:00 BST
Admission / appointment period endsperiod end, not a bid countdown
8 Apr 2024, 12:00 BST
Bids opened
8 Apr 2024, 12:30 BST
Notice published
29 Aug 2024, 15:21 BST

Notice history

7 events · 5 releases on Find a Tender · since 18 Aug 2023

Buyer details updated
18 Aug 2023, 09:50 BST
Published value updated to £9,850,000
1 Mar 2024, 09:31 GMT
was £12,000,000
Status changed to active
1 Mar 2024, 09:31 GMT
Procurement method changed
1 Mar 2024, 09:31 GMT
Deadline published: 8 Apr 2024, 12:00 BST
1 Mar 2024, 09:31 GMT
Buyer details updated
1 Mar 2024, 09:31 GMT
Status changed to complete
29 Aug 2024, 15:21 BST

Published amendments (2 · 0 deadline changes)

When	What	Before	After	Shift
—	ClassificationII.2.2	—	—
—	TextII.1.4. Short description · Section II: Object	Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 properties across the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. The Group is currently working to ensure that all of its properties meet an EPC standard of "C" or higher by the year 2030. The purpose of this Framework is to procure a number of Contractors to ensure that this tar…	Gentoo currently has 29,026 properties located in predominately 4 geographical management areas in the City of Sunderland, Houghton/Hetton and Washington. Within this housing stock 28,324 are tenanted properties and 702 are leasehold. The numbers of tenanted and leasehold properties may vary throughout the duration of the Programme. Gentoo have pledged that all properties under its ownership that …

Due to a change in strategy, this procurement will not be going ahead as originally planned and will instead be issued as a number of smaller procurements over the next 12 months

1 amendment published without a description.

Routine re-releases (5)

2023-08: 1 release · 18 Aug 2023
2023-07: 1 release · 13 Jul 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 6admitted to the panel · see the list ↓

Bids received 88 from SMEs · busiest of 2 lots

Contracts signed 7latest 29 Aug 2024

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £6,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Heating Upgrade Framework
Signed
29 Aug 2024
Value
ceiling above
Status
active
Heating Upgrade Framework
Signed
29 Aug 2024
Value
£2,000,000
Status
active
Heating Upgrade Framework
Signed
29 Aug 2024
Value
ceiling above
Status
active
Heating Upgrade Framework
Signed
29 Aug 2024
Value
£2,000,000
Status
active
Heating Upgrade Framework
Signed
29 Aug 2024
Value
ceiling above
Status
active
Heating Upgrade Framework
Signed
29 Aug 2024
Value
£2,000,000
Status
active
Heating Upgrade Framework
Signed
29 Aug 2024
Value
ceiling above
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Heating System Renewals	8bids · 8 electronic	8	—	—
2 · Boiler Replacement Works	8bids · 8 electronic	8	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Gentoo Group

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Emperor House, 2 Emperor Way, Sunderland, North East, SR33XRContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Gentoo Group LtdReview body Sunderland

Framework contractors & participating bidders

6 commercial parties on the notice

British Gas Social Housing LtdFramework contractor Millstream, Maidenhead Road, Windsor, Berkshire, South East, SL4 5GD
Buston & Maughan LtdFramework contractor Unit 11 St. Stephens Court, Low Willington, Crook, Co Durham, North East, DL15 0BF
Gas Call Services LtdFramework contractor 2 Queenslie Court, Summerlee Street, Glasgow, Scotland, G33 4DB
PHS Home Solutions LtdFramework contractor Venter Building, Mandarin Road, Houghton Le Spring, Sunderland, North East, DH4 5RA
Rothwell Plumbing Services LtdFramework contractor Unit 3, Stephens Way, Warrington Road Ind Estate Goose Green, Wigan, North West, WN3 6PH
Tiffen Group LtdFramework contractor Unit 35 Stella Gill Industrial Estate, Pelton Fell, Chester Le Street, County Durham, North East, DH2 2RQ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria