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Published 12 Sept 2025, 17:50 BST

Official UK procurement notice

Health Trainer Room Hire · UK public procurement notice

Official notice

Authority: City of York Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdVCSE suitable
Sectors: Community & Cultural Services (98) Delivery: Yorkshire & Humber (UKE21)
Published estimate£43,500≈ £22k / year · £52,200 inc. VAT
Submissions closed 10 Oct 2025
Contract term 2 yrsends 30 Nov 2027 · up to 30 Nov 2028 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

City of York Council's Health Trainer service are seeking quotes for room hire, to accommodate their community Health Trainer and Stop Smoking clinics, from December 2025 until November 2028.

The City of York Council Public Health team are looking for up to six (6), half-day or full day, room hire locations across the city. The minimum period considered is a half-day per location.

CPV: Accommodation and office services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsVCSEPublished value£43,500
Contract period: 1 Dec 2025 – 30 Nov 2027 (2 yrs) · up to 30 Nov 2028 with extensionsValue: £43,500 exc. VAT · £52,200 inc. VAT
Delivery: Yorkshire & HumberEligibility: VCSE eligible
Extensions: This contract can be extended for a further period of 12 months.
98340000 Accommodation and office services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality evaluation scored out of 60% Price evaluation scored out of 40% Availability of rooms to meet the needs of service provision taken into consideration - unscored.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Sept 2025, 17:50 BST
Last source update
12 Sept 2025, 17:50 BST
FTS notice number
2025/S 000-056370
Latest notice
Tender notice (UK4)
Classification (CPV)
Accommodation and office services
Delivery area
Yorkshire & Humber (UKE21)
Official registry OCID
ocds-h6vhtk-0599ca Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
10 Oct 2025, 12:00 BST
Clarification deadline
3 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The Request for Quotation (RFQ) submissions can be submitted electronically through the website yortender.eu-supply.com ↗

Timeline

12 Sept 2025 → 1 Dec 2025 · 4 dates
  1. Tender notice published
    12 Sept 2025, 17:50 BST
  2. Clarification questions by387 days ago
    3 Oct 2025, 12:00 BST
  3. Submission deadline380 days ago
    10 Oct 2025, 12:00 BST
  4. Contract starts328 days ago
    1 Dec 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    12 Sept 2025, 17:50 BST
    UK4

Contracting authority & participating public bodies

City of York Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQVW-9426-LDJV West Offices, Station Rise, York, Yorkshire & Humber, YO1 6GAContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAll Request for Quotation documents are available at https://yortender.eu-supply.com using the Yortender Ref. No: 103377

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender