Find a TenderAwardedContract details notice
Published 25 Apr 2025, 16:04 BST

Official UK procurement notice

Headquarters Dog Section Refurbishment 2025

Official notice

Authority: The Police, Fire and Crime Commissioner for Cumbria (Police & fire)

WorksBelow threshold - open competitionBelow threshold
Sectors: Construction & Civil Engineering (45) Delivery: Delivery location not published
Published estimate£200,000£200,000 inc. VAT49.7% above published estimate
Submissions closed 30 May 2025awarded 7 Aug 2025
Awarded to Pinington Ltd
Contract term 6 moends 23 Dec 2025 · starts 23 Jun 2025

What is being bought

Published requirement description

Cumbria Constabulary require a refurbishment scheme to upgrade their existing dog kennels and attached buildings at their Carleton Hall, Penrith, Headquarters site. The current unit was constructed circa 1960 and comprises office accommodation, storage rooms, kitchen, welfare and 15 no. dog kennels. There is a generous grassed area externally which is used to exercise the dogs. Within the exercise area is a timber, freestanding kennel on a concrete slab. The site is enclosed by a chain-link fence. Construction is typical of that era with concrete block external walls, suspended ceilings, solid internal walls and a concrete floor slab. The kennels have a profiled sheet roof covering believed to be asbestos with the office accommodation having a bitumen felt flat roof. Windows are timber framed. A condition survey has revealed extensive defects and issues with the building fabric. The current condition of the kennels has also raised concerns around dog welfare due to their dilapidated condition. Due to the above, an urgent refurbishment project is required to bring the kennels up to the welfare standards. A light touch refurbishment scheme to the offices will be included, but the works will predominately be around the construction of the new kennels. There is known Asbestos Containing Material within the building. An R&D survey has been carried out which is included for your reference. The Asbestos Management survey is also included. Any asbestos removal should be included as part of the works.

Demolition of the existing 15 kennels to allow for the construction of 13 new kennels. The footprint of the building cannot be increased; therefore, the total number of kennels is to be reduced to increase the size of 5 kennels to accommodate the large breed dogs. A detached, double quarantine kennel is to be constructed to replace the freestanding timber kennel which currently sits on the concrete slab. Some remedial works may be required to the concrete slab. The kennels will be a basic construction comprising concrete block with composite, insulated roof panels. An internal hatch will separate the run from the sleeping area which can be closed off using a mechanical pulley operated both internally and externally. A new dog wash is to be constructed with access gained from a new corridor and door opening within the attached building. An ecology survey has identified roosting bats to the flat roof of the main building. Therefore, the flat roof is to receive ad-hoc bitumen repairs.

CPV: Building construction work

The lotProcurement structure

single lot · value published
Lot #1Awarded 6 moPublished value£200,000
Contract period: 23 Jun 2025 – 23 Dec 2025 (6 mo)Value: £200,000 exc. VAT · £200,000 inc. VAT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Award Criteria has been designed to balance quality and cost by way of a quality: price split of 40:60.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
25 Apr 2025, 16:04 BST
Last source update
22 Aug 2025, 08:13 BST
FTS notice number
2025/S 000-017121
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building construction work
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0507de Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
30 May 2025, 12:00 BST
Clarification deadline
9 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

25 Apr 2025 → 22 Aug 2025 · 5 dates
  1. Tender notice published
    25 Apr 2025, 16:04 BST
  2. Clarification questions by
    9 May 2025, 12:00 BST
  3. Submission deadline
    30 May 2025, 12:00 BST
  4. Contract starts
    23 Jun 2025, 00:00 BST
  5. Latest notice published
    22 Aug 2025, 08:13 BST

Notice history

6 events · 4 releases on Find a Tender · since 25 Apr 2025
  1. Tender notice published
    25 Apr 2025, 16:04 BST
    UK4
  2. Tender notice published
    25 Apr 2025, 16:35 BST
    UK4
  3. Deadline moved to 30 May 2025, 12:00 BST
    25 Apr 2025, 16:35 BST
    +0 days · was 30 May 2025, 13:00 BST
  4. Tender notice published
    25 Apr 2025, 16:36 BST
    UK4
  5. Contract details notice published
    22 Aug 2025, 08:13 BST
    UK7
  6. Status changed to complete
    22 Aug 2025, 08:13 BST
Routine re-releases (4)
  • 2025-04: 1 release · 25 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £299,4291 contract exc. VAT
Contracts signed 1latest 7 Aug 2025
Awarded toValueDateStatus
Pinington LtdSME£299,429 †—Awarded

Contracts

  • Contract 1 · Pinington LtdSME

    Signed
    7 Aug 2025
    Value
    £299,429
    Period
    1 Sept 2025 – 24 Nov 2025
    Status
    active

Contracting authority & participating public bodies

The Police, Fire and Crime Commissioner for Cumbria

Contracting authorityPublic authority - sub-central government GB-PPON: PTMH-2336-JBZN Police Headquarters, Carleton Hall,, Penrith, North West, CA10 2AUContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Pinington LtdAwarded supplier Aldrens Lane, Lancaster, North West, LA1 2DEContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender