Official UK procurement notice
HDD-OJEU-48802 The Provision of Funeral Services and Contingency Body Storage Facilities
Authority: Hywel Dda University Health Board (NHS & healthcare)
What is being bought2 lots · detail below
Published requirement descriptionHywel Dda University Health board has awarded a contract for the provision of funeral services and contingency body storage facilities across all sites.
Hywel Dda University Health Board are required to provide funerals for those patients who die whilst in their care and the deceased or the relatives of the deceased are not able to meet the cost of the funeral either from the deceased’s estate or from their own resources.
In addition, HDUHB are looking to secure improved business continuity provision in terms of body storage capacity.
As such HDUHB are looking to provide either one or more Funeral Directors to provide this service to HDUHB in line with the requirements outlined below.
Subsection A relates to Mortuary Services:
Cremation Services
Funeral Services
Deceased Body Transportation Services
Subsection B relates to the Body Storage Facilities Service.
HDUHB are offering to the market this tender for an initial period of 3 years commencing 01/02/2022 with an option to extend the service by two years for a maximum of 5 years from commencement.
Owing to the geographical and location issues of hospitals and patients of the HDUHB estate it has been decided to issue this tender in a four-lot basis.
Lot 1 will consist of the following hospital: Carmarthenshire West
Glangwili Hospital Carmarthen (SA31 2AF)
Llandovery Hospital (SA20 0LA)
Lot 2 will include the following hospital: Carmarthenshire East
Prince Philip Hospital Llanelli (SA14 8QF)
Amman Valley Hospital (SA18 2BQ)
Lot 3 will include the following hospital: Ceredigion
Bronglais Hospital (SY23 1ER)
Tregaron Hospital (SY25 6JP)
Lot 4 will include the following hospital: Pembrokeshire
Withybush Hospital (SA61 2PZ)
South Pembrokeshire Hospital (SA72 6SY)
The contract will be awarded for a term of 3 years from circa 1st February 2022 (Option to extend by a further two year by mutual consent).
- Recurrence: 2 Year extension.
CPV: Funeral and related services · Funeral services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Provision of Funeral Services and Contingency Body Storage FacilitiesAwardedRenewal
Hywel Dda University Health Board has awarded a contract for the Provision of Funeral Services and Contingency Body Storage Facilities for Hywel Dda University Health Board.
The ITT will be conducted via an Invitatation to Tender (ITT) via Bravo eTenderWales, using the open procedure, inviting bids from
suppliers, to include local suppliers and Welsh SMEs.
The ITT will provide prospective tenderers with more detail of the Health Board’s requirements and will incorporate, amongst other
information:
- Health Board’s requirements
- Specification
- Request for commercial proposals
- The award criteria will cover Overall Value for Money
Lot #2Provision of Funeral Services and Contingency Body Storage FacilitiesAwardedRenewal
Hywel Dda University Health Board has awarded a contract for the Provision of Funeral Services and Contingency Body Storage Facilities for Hywel Dda University Health Board.
The ITT will be conducted via an Invitatation to Tender (ITT) via Bravo eTenderWales, using the open procedure, inviting bids from
suppliers, to include local suppliers and Welsh SMEs.
The ITT will provide prospective tenderers with more detail of the Health Board’s requirements and will incorporate, amongst other
information:
- Health Board’s requirements
- Specification
- Request for commercial proposals
- The award criteria will cover Overall Value for Money
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Combined Quality Weighting: 40%
- price: 60%
Published award criteria (2)
- Combined Quality Weighting: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2 Year extension.
- First published
- 24 Nov 2021, 16:34 GMT
- Last source update
- 5 Apr 2022, 10:46 BST
- Award evaluation window
- 13 Jan 2022 – …
- Authority reference
HDD-OJEU-48802- FTS notice number
2022/S 000-009063- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f9ccFind a Tender
- Electronic trading
- electronic ordering
Publisher note: (WA Ref:120250)
How it was run
Official notice- Submission deadline
- 13 Jan 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 13 Jan 2022, 12:00 GMT
Timeline
13 Jan 2022 → 5 Apr 2022 · 3 dates- Submission deadline13 Jan 2022, 12:00 GMT
- Bids opened13 Jan 2022, 12:00 GMT
- Notice published5 Apr 2022, 10:46 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Apr 2022, 10:46 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Provision of Funeral Services and Contingency Body Storage Facilities1 award | |||
| Funeral Services Limited T/A Co-op Funeralcare | £240,000 † | — | Awarded |
| Lot 2 · Provision of Funeral Services and Contingency Body Storage Facilities1 award | |||
| Arthur Cambrey LimitedSME, D J Evans Funeral DirectorsSME, Funeral Services Limited T/A Co-op Funeralcarejoint award | £240,000 † | — | Awarded |
Contracts
Provision of Funeral Services and Contingency Body Storage Facilities · Funeral Services Limited T/A Co-op Funeralcare
- Signed
- 15 Mar 2022
- Value
- £240,000
- Status
- active
Provision of Funeral Services and Contingency Body Storage Facilities · Arthur Cambrey LimitedSME, D J Evans Funeral DirectorsSME, Funeral Services Limited T/A Co-op Funeralcare
- Signed
- 15 Mar 2022
- Value
- £240,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of Funeral Services and Contingency Body Storage Facilities | 4bids · 4 electronic | 4 | — | — |
| 2 · Provision of Funeral Services and Contingency Body Storage Facilities | 4bids · 4 electronic | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
3 commercial parties on the notice- Arthur Cambrey LimitedAwarded supplier
- D J Evans Funeral DirectorsAwarded supplier
- Funeral Services LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria