Official UK procurement notice
HCC - Oct 23 - The Provision of Community Short Breaks for Disabled Children and Young People in Hertfordshire
Authority: Hertfordshire County Council (Local council)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionHertfordshire County Council went out to procurement for the Provision of Community Short Breaks for Disabled Children and Young People in Hertfordshire. This is an Award Notice and this opportunity has now closed. Please see Section V (Award of Contract) for further details.
CPV: Arts-facility operation services · Child daycare services · Children's holiday-camp services · Daycare services for disabled children and young people · Health and social work services · Other community, social and personal services · Recreational, cultural and sporting services · Services provided by youth associations · Social services · Youth education services
How this framework works
From the published notice- Places
- up to 40 suppliers · 11 bids received (0.3 per place) · 9 appointed
Lots and requirements (4)Procurement structure
4 lots · 3 with a published value · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £4,132,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1The Community Short Breaks (CSB) Service provides a break for parents and carers,…PlannedLot estimate not published
The Community Short Breaks (CSB) Service provides a break for parents and carers, whilst their children stay, for a short amount of time, in a safe and suitable setting. Having access to this support has important benefits for both carers and their children, helping the carer continue to care for their child and providing the child with a change from daily routine and an opportunity to develop new skills and mix with their peers. The CSB Service is an offer from the Council to all children and young people (CYP) with special educational needs and/or disability (SEND) in Hertfordshire, which includes the following aims:1. To offer more disabled CYP access to a short break service;2. To increase the range of short break activities; and 3. To help those families who need extra support.The Council has a statutory duty to provide a full range of short break services to CYP with SEND which is sufficient to assist their carers to continue to provide care or to do so more effectively.The Council’s vision is that every CYP with or without additional needs is given the opportunity to thrive in their families, in their schools and settings, and in their communities. The overall purpose of the CSB Service is to improve outcomes for CYP with SEND and to support families within the local community. Through accessing these services, CYP should have the opportunity to achieve their potential, make choices about their lives with increased independence and have fun.See section II.1.4 above, section VI.3 below and the PPME documentation provided for further details.
Lot #2Holiday ClubsCancelledRenewalceiling above
Lot #3Activity ClubsCancelledRenewalceiling above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “HCC - Oct 23 - The Provision of Community Short Breaks for Disabled…” is a framework: the contest is a place on its panel, up to 40 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 9 May 2023, 14:54 BST
- Last source update
- 29 May 2024, 09:53 BST
- Award evaluation window
- 19 Dec 2023 – …
- Authority reference
HCC2314724- FTS notice number
2024/S 000-016693- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c738Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a Framework Agreement is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
Publisher note: Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidanceThis is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: [email protected] or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.The services advertised in this notice fall under the services listed in Annex XIV to Directive 2014/24/EU of the European Parliament and of the Council and the contracting authority is not obliged to follow The Public Contracts Regulations 2015 in full. The procurement process that will apply to the services is specified in the procurement documents accordingly.There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other contracts and arrangements with other providers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.
How it was run
Official notice- Appointment period ends
- 19 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 19 Dec 2023, 12:00 GMT
Timeline
31 Aug 2023 → 29 May 2024 · 4 dates- Next notice expected31 Aug 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown19 Dec 2023, 12:00 GMT
- Bids opened19 Dec 2023, 12:00 GMT
- Notice published29 May 2024, 09:53 BST
Notice history
6 events · 3 releases on Find a Tender · since 5 Oct 2023- Published value published: £4,132,0005 Oct 2023, 16:04 BST
- Status changed to active5 Oct 2023, 16:04 BST
- Procurement method changed5 Oct 2023, 16:04 BST
- Deadline published: 19 Dec 2023, 12:00 GMT5 Oct 2023, 16:04 BST
- Buyer details updated5 Oct 2023, 16:04 BST
- Status changed to complete29 May 2024, 09:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £4,132,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Holiday Clubs
- Signed
- 7 May 2024
- Value
- ceiling above
- Status
- active
Activity Clubs
- Signed
- 7 May 2024
- Value
- ceiling above
- Status
- active
Buddying / Mentoring
- Signed
- 7 May 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11bids · 11 electronic · 11 from abroad | 8 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Chief Legal OfficerReview contact point
- High Court Review contact point
Framework contractors & participating bidders
9 commercial parties on the notice- Action for Children Framework contractor
- Cathartic Arts CICFramework contractor
- Children’s Integrated Playscheme (CHIPS)Framework contractor
- Hertsmere Mencap Children’s Holiday ClubFramework contractor
- North Hertfordshire Centre for Voluntary Services Ltd Framework contractor
- SNAP Hertfordshire Limited Framework contractor
- SPACEFramework contractor
- The Jubilee House Care Trust Limited Framework contractor
- Watford and District Mencap Society Framework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria