Official UK procurement notice
HCC Jan 2023 - The Provision of Grocery, Fresh, Chilled and Frozen FoodHCL/FOOD/019
Authority: Hertfordshire Catering Limited (Public body)
What is being bought
Published requirement descriptionThis is an Award Notice and this opportunity has now closed. Hertfordshire Catering Ltd (HCL) went out to Procurement for the Supply of Grocery, Fresh, Chilled and Frozen Foods. Please see Section V (Award of Contract) for further details.
CPV: Animal or vegetable oils and fats · Animal products, meat and meat products · Cleaning products · Dairy products · Food, beverages, tobacco and related products · Fruit, vegetables and related products · Grain mill products, starches and starch products · Kitchen equipment, household and domestic items and catering supplies · Miscellaneous food products · Prepared and preserved fish
The lotProcurement structure
single lot · no lot value publishedLot #1This is an Award Notice and this opportunity has now closedAwardedRenewal
This is an Award Notice and this opportunity has now closed. Please see Section V (Award of Contract) for further details. Hertfordshire Catering Limited (hereinafter referred to as HCL) went out to procurement for the Provision of Grocery, Fresh, Chilled and Frozen Foods. The Contract is awarded for an initial term of five years, with the option to extend the Contract up to three further years (two plus one year).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 4 Jan 2023, 12:16 GMT
- Last source update
- 5 Jun 2023, 09:00 BST
- Award evaluation window
- 6 Feb 2023 – …
- Authority reference
HCL/FOOD/019- FTS notice number
2023/S 000-015784- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0394fcFind a Tender
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
Publisher note: Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, HCL's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: [email protected] or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.HCL reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If HCL takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.HCL undertakes to hold confidential any information provided in the proposal submitted, subject to HCL’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity, then this should be stated with the reason for considering it sensitive. HCL will then endeavor to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.HCL reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet HCL’s requirements and remain financially viable to fulfil the requirements under the Contract.
How it was run
Official notice- Submission deadline
- 6 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 6 Feb 2023, 12:00 GMT
Timeline
6 Feb 2023 → 5 Jun 2023 · 3 dates- Submission deadline6 Feb 2023, 12:00 GMT
- Bids opened6 Feb 2023, 12:00 GMT
- Notice published5 Jun 2023, 09:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Jun 2023, 09:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BFS GROUP LIMITEDThe Provision of Grocery, Fresh, Chilled and Frozen Foods | £215,000,000 † | — | Awarded |
Contracts
The Provision of Grocery, Fresh, Chilled and Frozen Foods · BFS GROUP LIMITED
- Signed
- 18 May 2023
- Value
- £215,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Chief Legal OfficerReview contact point
- High Court, Royal Courts of JusticeMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- BFS Group Limited T/A BidfoodAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria