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Published 8 Sept 2026, 15:49 BST

Official UK procurement notice

HBC 0926 Provision of Refuse Freighters

Official notice

Authority: Hertsmere Borough Council (Local council)

GoodsOpen procedureAbove threshold
Published estimate£3,000,000≈ £1.0m / year · £3,600,000 inc. VAT
Submissions closed 8 Oct 2026
Contract term 3 yrsends 30 Nov 2029 · up to 30 Nov 2031 with extensions · starts 1 Dec 2026

What is being bought

Published requirement description

Hertsmere Borough Council is seeking to enter into a contract for the provision of Refuse Freighters of various sizes as detailed in the specification. It is the authority’s intention to place orders for five during the initial 12 months of the contract. With at least a further three freighters to ordered in the second year of the contract.

The Contract Period for this Contract is an initial period of three years with the option to extend up to a further two years. Therefore, the maximum duration of this Contract could be five years.

This procurement is an Open procedure. Organisations wishing to take part in this project are invited to ‘express an interest’ and also ‘opt in’ which will give access to the full procurement documents in the e-tendering system.

To be considered as a Tenderer you must complete and submit a Tender by the deadline as stated on the e-tendering system

Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.

Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.

Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.

The use of Lots has been considered for this procurement, but have not been used, because the council requires all vehicles to be provided by the same supplier.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

Please ensure all your CDP information is up to date and you provide the most up to date CDP Share Code as part of your submission prior to the tender deadline. Share Codes provided after the deadline will not be able to be used and the Council will base the evaluation on the information submitted.

To access this opportunity please visit in-tendhost.co.uk/supplyhertfordshire/… ↗

CPV: Refuse-collection vehicles

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£3,000,000
Contract period: 1 Dec 2026 – 30 Nov 2029 (3 yrs) · up to 30 Nov 2031 with extensionsValue: £3,000,000 exc. VAT · £3,600,000 inc. VAT
Delivery: East of England
Extensions: At the councils sole discretion subject to budget and identified need the contract may be extended

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 45%Social value: 10%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
8 Sept 2026, 15:49 BST
Last source update
8 Sept 2026, 15:49 BST
Award evaluation window
Submission end – 1 Nov 2026
FTS notice number
2026/S 000-085044
Latest notice
Tender notice (UK4)
Classification (CPV)
Refuse-collection vehicles
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-06f4e9 Find a Tender
Review and risk notes
Risks

Known Risk - Local Government Re-Organisation

The Council may be subject to reorganisation under legislation introduced in relation to

Local Government Reorganisation. In those circumstances there may be instances where

repetitious or duplicated agreements become difficult or burdensome to continue with. In

those circumstances, the contract that tenderers enter into will be subject to a provision

that will allow the Council to terminate or curtail the contract if it would be prudent to do

so.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
8 Oct 2026, 23:59 BST
Clarification deadline
22 Sept 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

8 Sept 2026 → 1 Dec 2026 · 5 dates
  1. Tender notice published48 days ago
    8 Sept 2026, 15:49 BST
  2. Clarification questions by34 days ago
    22 Sept 2026, 17:00 BST
  3. Submission deadline18 days ago
    8 Oct 2026, 23:59 BST
  4. Today
    26 Oct 2026
  5. Award decision expected byin 6 days
    1 Nov 2026, 23:59 GMT
  6. Contract startsin 35 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    8 Sept 2026, 15:49 BST
    UK4

Contracting authority & participating public bodies

Hertsmere Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNWN-1432-TXYZ Civic Offices, Elstree Way, Borehamwood, East of England, WD6 1WAContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender