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Find a TenderAwardedContract details notice
Published 23 Sept 2025, 14:27 BST

Official UK procurement notice

Hartlepool College of Further Education - HR and Payroll Software

Official notice

Authority: Hartlepool College of Further Education (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79) Delivery: UK
Budget not disclosed£0exc. VAT
Submissions closed 20 Oct 2025awarded 29 Jan 2026
Awarded to MHR International UK Limited
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Hartlepool College of Further Education - Tender for the provision of HR and Payroll Software

CPV: Human resources management consultancy services · Payroll management services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£0
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Maximum 2 extensions of 12 months per extension.
79211110 Payroll management services79414000 Human resources management consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (3)
  • Technical Quality Requirements: 60%
  • Added Value: 10%
  • Price: 30%
Published award criteria (3)
  • Technical Quality Requirements
  • Price
  • Added Value
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Sept 2025, 14:27 BST
Last source update
4 Feb 2026, 12:27 GMT
Authority reference
CA16482
FTS notice number
2025/S 000-058927
Latest notice
Contract details notice (UK7)
Classification (CPV)
Human resources management consultancy servicesPayroll management services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05a039 Find a Tender

How it was run

Official notice
Run through: MultiQuote · Who buys & how to bid on MultiQuote
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
20 Oct 2025, 13:00 BST
Clarification deadline
6 Oct 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

To access this opportunity, log in to suppliers.multiquote.com ↗ and view the opportunity. If you are not registered with MultiQuote, please visit suppliers.multiquote.com ↗, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Timeline

23 Sept 2025 → 1 Apr 2026 · 5 dates
  1. Tender notice published395 days ago
    23 Sept 2025, 14:27 BST
  2. Clarification questions by382 days ago
    6 Oct 2025, 13:00 BST
  3. Submission deadline368 days ago
    20 Oct 2025, 13:00 BST
  4. Latest notice published261 days ago
    4 Feb 2026, 12:27 GMT
  5. Contract starts205 days ago
    1 Apr 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 23 Sept 2025
  1. Tender notice published
    23 Sept 2025, 14:27 BST
    UK4
  2. Contract details notice published
    4 Feb 2026, 12:27 GMT
    UK7
  3. Status changed to complete
    4 Feb 2026, 12:27 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £169,1921 contract exc. VAT
Contracts signed 1latest 29 Jan 2026
Awarded toValueDateStatus
MHR International UK Limited£169,192 †—Awarded

Contracts

  • Hartlepool College of Further Education - HR and Payroll Software · MHR International UK Limited

    Signed
    29 Jan 2026
    Value
    £169,192
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Extensions allowed: Yes (2 x 12 months)

Contracting authority & participating public bodies

Hartlepool College of Further Education

Contracting authorityPublic undertaking GB-PPON: PYRB-9815-YDNY Stockton Street, Hartlepool, North East, TS24 7NTContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • MHR INTERNATIONAL UK LIMITEDAwarded supplierGB-PPON: PLVH-3271-VZNN Ruddington Hall, Loughborough Road, Ruddington, Loughborough Road, Ruddington, East Midlands, NG11 6LLContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender