Official UK procurement notice
Harrow, Richmond & Uxbridge College HR, Payroll and Learning Management System Tender
Authority: HCUC - Uxbridge College and Harrow College (Education)
What is being bought3 lots · detail below
Published requirement descriptionHarrow, Richmond & Uxbridge College HR, Payroll and Learning Management System Tender, contract split into 3 Lots, suppliers can tender for 1, 2 or 3 of the Lots.
CPV: Time accounting or human resources software package
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£375,000 together) · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lotLot #1Payroll SystemAwardedPublished value£165,000
Lot 1 Payroll System
Lot #2HR Management SystemAwardedPublished value£125,000
Lot 2 HR System
Lot #3Learning Management SystemAwardedPublished value£85,000
Lot 3 Learning Management System
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70.00%
- Price: 30.00%
- Suitability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Levels stated in tender docs - Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Levels stated in tender docs
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Aug 2024, 11:24 BST
- Last source update
- 16 Dec 2024, 10:18 GMT
- Award evaluation window
- 5 Sept 2024 – …
- Authority reference
CA14502 -- FTS notice number
2024/S 000-040387- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0487f8Find a Tender
- Review procedure
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
Publisher note: Section II.3) – dates refer to the initial contract period and do not include the options of any extensions. Section IV.3.5) – any dates shown are an estimate. In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available. The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers. The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
How it was run
Official notice- Submission deadline
- 16 Sept 2024, 16:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 5 Sept 2024, 12:00 BST
Timeline
5 Sept 2024 → 16 Dec 2024 · 3 dates- Bids opened5 Sept 2024, 12:00 BST
- Submission deadline16 Sept 2024, 16:00 BST
- Notice published16 Dec 2024, 10:18 GMT
Notice history
3 events · 4 releases on Find a Tender · since 6 Aug 2024- Deadline moved to 13 Sept 2024, 12:00 BST6 Aug 2024, 16:48 BST+8 days · was 5 Sept 2024, 12:00 BST
- Deadline moved to 16 Sept 2024, 16:00 BST13 Sept 2024, 11:06 BST+3 days · was 13 Sept 2024, 12:00 BST
- Status changed to complete16 Dec 2024, 10:18 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 5 Sept 2024 | 13 Sept 2024 | +8 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 5 Sept 2024 | 13 Sept 2024 | +8 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 13 Sept 2024 | 16 Sept 2024 | +3 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 13 Sept 2024 | 16 Sept 2024 | +3 d |
Extension
Extension
Routine re-releases (4)
- 2024-08: 1 release · 6 Aug 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Payroll System1 award | |||
| Civica EducationSME | £93,410 † | — | Awarded |
| Lot 2 · HR Management System1 award | |||
| Civica EducationSME | £93,410 † | — | Awarded |
| Lot 3 · Learning Management System1 award | |||
| Civica EducationSME | £40,650 † | — | Awarded |
Contracts
Lot 1 Payroll System · Civica EducationSME
- Signed
- 16 Dec 2024
- Value
- £93,410
- Status
- active
Lot 2 HR Management System · Civica EducationSME
- Signed
- 16 Dec 2024
- Value
- £93,410
- Status
- active
Lot 3 Learning Management System · Civica EducationSME
- Signed
- 16 Dec 2024
- Value
- £40,650
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Payroll System | 7bids | — | — | — |
| 2 · HR Management System | 7bids | — | — | — |
| 3 · Learning Management System | 9bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Tenet EducationReview body
Bidders & participating suppliers
1 commercial party on the notice- Civica EducationAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.