Official UK procurement notice
Harm Reduction Database · UK public procurement notice
Authority: Public Health Wales (Central government)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionNHS Wales Shared Services Partnership (NWSSP) manages a Harm Reduction Database contract, which has been in place since 2020 and is due to expire on the 18th August 2025. The current solution is utilised by in excess of 330 separate sites (including 110 statutory and voluntary sector substance misuse services and 220 community pharmacies), and the future solution is anticipated to do the same.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1NHS Wales Shared Services Partnership (NWSSP) are procuring this requirement on behalf…AwardedRenewal
NHS Wales Shared Services Partnership (NWSSP) are procuring this requirement on behalf of Public Health Wales (PHW).
PHW has an ongoing requirement for a Harm Reduction Database (HRD) as part of the Substance Misuse Programme.
The HRD Wales database provides an anonymous web-based mechanism for recording activity relating to the range of harm reduction services provided to those accessing substance misuse services. As such, the database provides the platform to produce local and national profiles of substance misuse and health in Wales, thus supporting useful analysis and reporting functionality.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Selection criteria as stated in the procurement documents
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Jun 2024, 13:19 BST
- Last source update
- 22 Jul 2025, 10:38 BST
- Award evaluation window
- 5 Mar 2025 – …
- Authority reference
NSICTOE-FTS-PHW-SMP-57159 HRD- FTS notice number
2025/S 000-041883- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0470c1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated within the tender documents
Publisher note: (WA Ref:153744)
How it was run
Official notice- Submission deadline
- 5 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 5 Mar 2025, 12:00 GMT
Timeline
2 Dec 2024 → 22 Jul 2025 · 4 dates- Next notice expected2 Dec 2024
- Submission deadline5 Mar 2025, 12:00 GMT
- Bids opened5 Mar 2025, 12:00 GMT
- Notice published22 Jul 2025, 10:38 BST
Notice history
7 events · 3 releases on Find a Tender · since 11 Feb 2025- Published value published: £375,00011 Feb 2025, 15:50 GMT
- Status changed to active11 Feb 2025, 15:50 GMT
- Procurement method changed11 Feb 2025, 15:50 GMT
- Deadline published: 5 Mar 2025, 12:00 GMT11 Feb 2025, 15:50 GMT
- Buyer details updated11 Feb 2025, 15:50 GMT
- Status changed to complete22 Jul 2025, 10:38 BST
- Buyer details updated22 Jul 2025, 10:38 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| NEO360 LIMITEDSME | £350,000 † | — | Awarded |
Contracts
Contract 041883-2025-NSICTOE-FTS-PHW-SMP-57159-1 · NEO360 LIMITEDSME
- Signed
- 22 Jul 2025
- Value
- £350,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Contracting authorityCentral purchasing bodyBody governed by public lawHealth
- NWSSPContracting authorityCentral purchasing bodyBody governed by public lawHealth
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- NEO360 LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria