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Published 20 Oct 2023, 15:22 BST

Official UK procurement notice

Hard FM - Building Services

Official notice

Authority: Liverpool City Council (Local council)

ServicesRestricted procedure
Sectors: Business Services & Consultancy (79) Delivery: North West (UKD72)
Published estimate£5,100,000exc. VAT
Submissions closed 20 Nov 2023awarded 30 Sept 2024
Awarded to Graham Asset Managment T/A Graham Facilities Management

What is being bought

Published requirement description

LCC’s Facilities Management Service (FMS) provide planned and reactive maintenance services to the Council’s operational and vacant property and built environment assets, either directly or on behalf of the Council’s service areas. The Council’s property portfolio ranges from Council offices and publicly accessed properties and venues, commercial and retail premises, and properties. In addition, FMS are responsible for the maintenance of Council owned land boundaries (e.g., walls and fences) and monuments.

The scope of the requirement is for the provision of planned and reactive maintenance and repairs of Building Services covering approximately 250 sites, of which around 110 sites represent operational buildings (offices, libraries, sports centres, heritage venues, etc.) and other sites include public park buildings, retail space and allotments, etc.

A facilities management appointment is required on the basis of 5 years initial term, with two 12 month extension options available

CPV: Building and facilities management services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North West
Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Commercial: 60%
Published award criteria (2)
  • Quality: 40%
  • Commercial: 60
Conditions of participation1
  • Suitability

    Detailed in the tender document

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Oct 2023, 15:22 BST
Last source update
10 Oct 2024, 12:36 BST
Authority reference
DN694921
FTS notice number
2024/S 000-032591
Classification (CPV)
Building and facilities management servicesRepair and maintenance services of building installations
Delivery area
North West (UKD72)
Official registry OCID
ocds-h6vhtk-040dd5 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

20 Nov 2023 → 10 Oct 2024 · 3 dates
  1. Submission deadline
    20 Nov 2023, 12:00 GMT
  2. Invitations to tender expected
    27 Nov 2023
  3. Notice published
    10 Oct 2024, 12:36 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Oct 2024, 12:36 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 11
Contracts signed 1latest 30 Sept 2024
Awarded toValueDateStatus
Graham Asset Managment T/A Graham Facilities Management——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
11bids · 11 electronic——£1 – £4,015,943

Contracting authority & participating public bodies

Liverpool City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 4th Floor, Cunard Building, Liverpool, North West, L3 1DSContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • CEDRMediation body London
  • Royal Institution of Chartered Surveyors London LondonReview body London

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria