Official UK procurement notice
Hard Facilities Management (Hard FM) Service Provision BCU Wide.
Authority: Birmingham City University (Education)
What is being bought
Published requirement descriptionBCU invites the suppliers that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) to participate in Stage 2 of the process for the provision of Hard Facilities Management Service Provision across all 26 of BCU's Campus Sites.
Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) .
The performance of the contract(s) will be within Birmingham, postcodes B4 to B30.
The awarded supplier throughout the duration of any awarded contract shall be expected to provide the following services:
- Pre-Planned Statutory Maintenance Service provision. (PPM).
- Pre-Planned Non-Statutory Maintenance Service provision as and when required by the customer. (PPM).
- How the procedure runs: BCU invites the suppliers only that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) to participate in Stage 2 of the process for the provision of Hard Facilities Management Service Provision across all 26 of BCU's Campus Sites. Competitive flexible procedure description The competitive flexible procedure consisted of the following 2 stages: Stage 1: - Conditions of Participation. Completed. UK4 Tender Notice identifier: 2026/S 000-050552). Stage 1 was an Invitation to Participate for which suppliers needed to satisfy the Conditions of Participation in order to be invited to Stage 2 the Tender Stage. Stage 2: Tender Stage. This stage consists of the completion of method statement responses consisting of questions relating to quality and social value: Service Delivery a) Contract Staffing Levels 20.00% Service Delivery b) Contract Implementation Plan 5.00% Contract Management 10.00% Customer Services 9.00% Innovation 5.00% Added Value 5.00% Social Value 6.00% Price 40% Bidders will be asked to price upon Statutory & Non Statutory PPM costs for asset. Bidders will then have their Quality and Price scores added together to provide an overall score and provide a tender outcome. Justification for not publishing a preliminary market engagement notice. The Contracting Authority has not undertaken Pre-Market Engagement as part of this procurement. The Contracting Authority prior to Invitation to Participate (ITP) publication undertook a review of its Hard FM Services with a FM Consultancy Service Provider to ensure its specifications and requirements meet the Universities current and future requirements for this ITP exercise and are aligned with current market offerings and best practices. This ensures no unfair advantage to any single prospective bidder or distortion of the competition.
CPV: Building and facilities management services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£10,000,000
- Condition of participationshortlisting
Suppliers that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) are invited to participate.
Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) .
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Quality - This is the completion of method statement questions relating to quality and social value.
- Price: Bidders will be asked to price upon Statutory & Non Statutory PPM costs for asset maintenance by asset, and provide rate card costings for reactive & remedial works across a multiple of disciplines (Mechanical, Electrical, Building Fabric) offering labour rates, and percentage markup on materials and consumables supplied for the services provided.
- Condition of participationshortlisting
Suppliers that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) are invited to participate.
Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) .
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Aug 2026, 17:42 BST
- Last source update
- 27 Aug 2026, 18:28 BST
- Award evaluation window
- Submission end – 1 Oct 2026
- Authority reference
FM290- FTS notice number
2026/S 000-081974- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ee13Find a Tender
- How it runs
BCU invites the suppliers only that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) to participate in Stage 2 of the process for the provision of Hard Facilities Management Service Provision across all 26 of BCU's Campus Sites.
Competitive flexible procedure description
The competitive flexible procedure consisted of the following 2 stages:
Stage 1: - Conditions of Participation. Completed. UK4 Tender Notice identifier: 2026/S 000-050552). Stage 1 was an Invitation to Participate for which suppliers needed to satisfy the Conditions of Participation in order to be invited to Stage 2 the Tender Stage.
Stage 2: Tender Stage.
This stage consists of the completion of method statement responses consisting of questions relating to quality and social value:
Service Delivery a) Contract Staffing Levels 20.00%
Service Delivery b) Contract Implementation Plan 5.00%
Contract Management 10.00%
Customer Services 9.00%
Innovation 5.00%
Added Value 5.00%
Social Value 6.00%
Price 40%
Bidders will be asked to price upon Statutory & Non Statutory PPM costs for asset.
Bidders will then have their Quality and Price scores added together to provide an overall score and provide a tender outcome.
Justification for not publishing a preliminary market engagement notice.
The Contracting Authority has not undertaken Pre-Market Engagement as part of this procurement.
The Contracting Authority prior to Invitation to Participate (ITP) publication undertook a review of its Hard FM Services with a FM Consultancy Service Provider to ensure its specifications and requirements meet the Universities current and future requirements for this ITP exercise and are aligned with current market offerings and best practices.
This ensures no unfair advantage to any single prospective bidder or distortion of the competition.
- Risks
Potential Bidders should have the commensurate experience of similar sized and nature of service provision.
Service Delivery should therefore be within the Contracting
Authorities timescales and performance requirements in order to fulfil the service provision.
The Specification of requirements suppliers need to attain are contained in Appendix 1 of the ITT document.
Bidder Contract Performance and under performance in attaining Kpi's under the lifetime of any awarded contract will be subject to publication on UK.Gov Central Digital Platform
and available for public viewing.
How it was run
Official notice- Requests to participate (first stage)
- 21 Sept 2026, 17:00 BST
- Submission deadline
- 21 Sept 2026, 17:00 BST
- Clarification deadline
- 14 Sept 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Invited Stage 2 Participants will be sent invitations to participate in Stage 2 Tender Stage of the process via www.delta-esourcing.com ↗
Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) .
Timeline
27 Aug 2026 → 1 Dec 2026 · 5 dates- Tender notice published58 days ago27 Aug 2026, 17:42 BST
- Clarification questions by40 days ago14 Sept 2026, 17:00 BST
- Submission deadline33 days ago21 Sept 2026, 17:00 BST
- Award decision expected by23 days ago1 Oct 2026, 23:59 BST
- Today25 Oct 2026
- Contract startsin 37 days1 Dec 2026
Notice history
2 events · 2 releases on Find a Tender · since 27 Aug 2026- Tender notice published27 Aug 2026, 17:42 BSTUK4
- Tender notice published27 Aug 2026, 18:28 BSTUK4
Published amendments (1)
Administrative addition of wording to the notice of: Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) .
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The participants in Stage 2 of the Competitive Flexible Procedure will be provided Stage 2 Documentation via the Delta E-Sourcing Portal.
- Bidding documents and specificationsAccess: The participants in Stage 2 of the Competitive Flexible Procedure will be provided Stage 2 Documentation via the Delta E-Sourcing Portal.
- Bidding documents and specifications Participants to Stage 2 Tender Stage will be invited via the Delta E-Sourcing Portal
- Technical specifications The participants in Stage 2 of the Competitive Flexible Procedure will be provided Stage 2 Documentation via the Delta E-Sourcing Portal.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender