Find a TenderAwardedContract details notice
Published 14 Apr 2025, 15:50 BST

Official UK procurement notice

HAR6114 School Decarbonisation Project - Cubitt Town, Bonner Mile End and Bangabandhu

Official notice

Authority: Tower Hamlets

ServicesOpen procedureAbove thresholdSME suitable
Published estimate£420,000≈ £280k / year · £504,000 inc. VAT
Submissions closed 14 May 2025awarded 16 Jun 2025
Awarded to Retrofit Action for Tomorrow
Contract term 1 yr 6 moends 24 Dec 2026 · starts 25 Jun 2025

What is being bought

Published requirement description

This procurement relates to the appointment of a suitably qualified and experienced design team to work up and help implement the proposals for decarbonising the three school sites from RIBA Stage 2 to the end of the project (RIBA 7). This will include all design work, planning consent and conditions, preparation of information for contractor tender, contract administration, QS services, M&E services, and design advice to the end of the project.

The overall purpose and goal of this project is to decarbonise the school sites heating technology, within the available finance whilst maximising additional interventions to reduce the school energy bills.

The key priorities are:

o Move to decarbonised heat

o Reduce energy bills

o Stay within budget

o Improve the internal environment to create a more comfortable learning environment

o Work closely with the school community to ensure that their senior leadership team is consulted on all key design and delivery decisions.

o Ensure that interventions are interrogated holistically in order to avoid potential issues such as mould.

o Calculate carbon and energy usage reductions.

All tender documents are available free of charge at www.londontenders.org ↗

The Council reserve the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at it's sole discretion. The Council shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Council shall be incurred entirely at that applicant's/tenderer's risk.

The Council will observe a stand still period following the award of the contract and conduct itself in respect of any appeals in accordance with the Procurement Act 2023

  • No preliminary market engagement: As this is a specialist project, only firms experienced in retrofit work will be able to bid for the commission. There is expected to be a small pool of specialist firms eligible to bid. The requirements of the service are clear and therefore market engagement was not deemed beneficial for this tender.

CPV: Architectural, construction, engineering and inspection services

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 yr 6 moPublished value£420,000
Contract period: 25 Jun 2025 – 24 Dec 2026 (1 yr 6 mo)Value: £420,000 exc. VAT · £504,000 inc. VAT
Delivery: London

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Award criteria are set out in the ITT documents

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
14 Apr 2025, 15:50 BST
Last source update
7 Nov 2025, 08:34 GMT
Award evaluation window
Submission end – 3 Jun 2025
Authority reference
HAR6114
FTS notice number
2025/S 000-015052
Latest notice
Contract details notice (UK7)
Classification (CPV)
Architectural, construction, engineering and inspection services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-0502bb Find a Tender

How it was run

Official notice
Run through: London Tenders Portal
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Submission deadline
14 May 2025, 12:00 BST
Clarification deadline
5 May 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

14 Apr 2025 → 7 Nov 2025 · 8 dates
  1. Tender notice published
    14 Apr 2025, 15:50 BST
  2. Clarification questions by
    5 May 2025, 17:00 BST
  3. Submission deadline
    14 May 2025, 12:00 BST
  4. Award decision expected by
    3 Jun 2025, 00:59 BST
  5. Assessment summaries sent
    16 Jun 2025, 00:00 BST
  6. Contract starts
    25 Jun 2025
  7. Standstill ends
    25 Jun 2025, 23:59 BST
  8. Latest notice published353 days ago
    7 Nov 2025, 08:34 GMT

Notice history

6 events · 4 releases on Find a Tender · since 14 Apr 2025
  1. Tender notice published
    14 Apr 2025, 15:50 BST
    UK4
  2. Tender notice published
    15 Apr 2025, 11:30 BST
    UK4
  3. Contract award notice published
    16 Jun 2025, 20:09 BST
    UK6
  4. Status changed to complete
    16 Jun 2025, 20:09 BST
  5. Contract signature expected
    27 Jun 2025, 23:59 BST
    scheduled
  6. Contract details notice published
    7 Nov 2025, 08:34 GMT
    UK7
Published amendments (1)

Updates to the location of the tender documents https://www.londontenders.org/

Routine re-releases (4)
  • 2025-04: 1 release · 14 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £420,0001 award exc. VAT
Bids received 1313 from SMEs
Contracts signed 1latest 16 Oct 2025
Awarded toValueDateStatus
Retrofit Action for Tomorrow27 Jun 2025 – 24 Dec 2026£420,00016 Jun 2025Awarded

Contracts

  • HAR6114 School Decarbonisation Project - Cubitt Town, Bonner Mile End and Bangabandhu · Retrofit Action for Tomorrow

    Signed
    16 Oct 2025
    Value
    £420,000
    Period
    16 Oct 2025 – 15 Apr 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders130—

Contracting authority & participating public bodies

Tower Hamlets

Contracting authorityPublic authority - sub-central government GB-PPON: PQBL-2673-MVYG New Town Hall, London, London, E1 1BJContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • RETROFIT ACTION FOR TOMORROW CICAwarded supplierGB-COH: 12355349GB-PPON: PMJL-3632-DMZL 4 Bowmans Lea, London, London, SE23 3TLContact email
  • Retrofit Action for TomorrowAwarded supplierGB-PPON: PMJL-3632-DMZL 4 Bowmans Lea , London, London, SE23 3TL Contact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender