Official UK procurement notice
HAR5969: Estate Management Services
Authority: Tower Hamlets
What is being bought2 lots · detail below
Published requirement descriptionThe main objective of this procurement exercise is to appoint an accredited and qualified Chartered Surveying firm to provide estate management professional services support to the Council’s Asset Management team. The service requirements are broken down as follows.
Lot 1 - General Estate Management Activities (Estimated Value - £790,000)
This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including;
- Agency and lease management
- Surveying and strategic advice
- Estate, asset and property management
- Rent reviews lease breaks & lease expiries
- Lease renewals & lease regear
- Lease consents
- Lease surrender & regrant
- Dilapidations
- Wayleaves & easements
- Licences for alteration and landlords consent
Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.
Lot 2 – Estate Management Activities relating to Ben Jonson Road and shops at Mile End
(Estimated Value - £100,000)
- General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.
CPV: Real estate services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · win at most 2 of themLot #1HAR5969 Lot 1: General Estate Management ActivitiesAwarded
This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including;
- Agency and lease management
- Surveying and strategic advice
- Estate, asset and property management
- Rent reviews lease breaks & lease expiries
- Lease renewals & lease regear
- Lease consents
- Lease surrender & regrant
- Dilapidations
- Wayleaves & easements
- Licences for alteration and landlords consent
Currently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.
Lot #2HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile EndAwarded
General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.
The Estate Management Activities for Ben Jonson Road & shops at Mile End are currently undertaken by Carter Jonas under an RFQ arrangement. Asset Management have taken the opportunity to bring this activity under the main contract to reduce contract administration.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Dec 2024, 14:43 GMT
- Last source update
- 15 Jul 2025, 15:14 BST
- Award evaluation window
- 31 Jan 2025 – …
- Authority reference
DN756506- FTS notice number
2025/S 000-040098- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ca3cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 31 Jan 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 31 Jan 2025, 12:00 GMT
Timeline
31 Jan 2025 → 15 Jul 2025 · 3 dates- Submission deadline31 Jan 2025, 12:00 GMT
- Bids opened31 Jan 2025, 12:00 GMT
- Notice published15 Jul 2025, 15:14 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Jul 2025, 15:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · HAR5969 Lot 1: General Estate Management Activities1 award | |||
| Specialist Property Advisers UK LLPSME | £790,000 † | — | Awarded |
| Lot 2 · HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End1 award | |||
| Graham & Sibbald | £100,000 † | — | Awarded |
Contracts
HAR5969 Lot 1: General Estate Management Activities · Specialist Property Advisers UK LLPSME
- Signed
- 3 Jun 2025
- Value
- £790,000
- Status
- active
HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End · Graham & Sibbald
- Signed
- 3 Jun 2025
- Value
- £100,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · HAR5969 Lot 1: General Estate Management Activities | 5bids | — | — | — |
| 2 · HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End | 5bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
- Royal Courts of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- Graham and Sibbald LLPAwarded supplier
- Specialist Property Advisers UK LLP t/a Boddy and EdwardsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.