Official UK procurement notice
Hamstead Hall Academy Trust - HR and Payroll Software and Services
Authority: HAMSTEAD HALL ACADEMY TRUST (Public body)
What is being bought
Published requirement descriptionHamstead Hall Academy Trust are seeking proposals from providers of HR and Payroll Software and Services for their two sites in Handsworth Wood, Birmingham.
CPV: Financial systems software package · Payroll management services · Personnel and payroll services
The lotProcurement structure
single lot · no lot value publishedLot #1Hamstead Hall Academy Trust are seeking proposals from providers of Managed HR and…Awarded
Hamstead Hall Academy Trust are seeking proposals from providers of Managed HR and Payroll Services for their two sites in Handsworth Wood, Birmingham. The current HR and Payroll Software and Managed Payroll Service are outsourced to third party providers.
Suppliers are requested to note that this contract is for HR and Payroll Software, with additional Managed Payroll Services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Functional Requirements: 30%
- Non-Functional Requirements: 10%
- Payroll Service Requirements: 20%
- Added Value: 10%
- price: 30%
Published award criteria (5)
- Functional Requirements: 30.00%
- Non-Functional Requirements: 10.00%
- Payroll Service Requirements: 20.00%
- Added Value: 10.00%
- Price: 30.00%
- Suitability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
- Economic & financial standing
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Minimum Insurance Levels: £5m PL & EL, £2m PI - Technical & professional ability
In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: As stated in the tender documentation.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Jul 2023, 12:59 BST
- Last source update
- 12 Jan 2024, 10:01 GMT
- Award evaluation window
- 25 Aug 2023 – …
- Authority reference
CA11894- FTS notice number
2024/S 000-001052- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03e2f7Find a Tender
- Performance terms
As stated in the tender documentation.
- Review procedure
The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
Publisher note: Section II.3) – dates refer to the initial contract period and do not include the options of any extensions. Section IV.3.5) – any dates shown are an estimate. In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available. The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers. The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
How it was run
Official notice- Submission deadline
- 25 Aug 2023, 10:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 25 Aug 2023, 10:00 BST
Timeline
25 Aug 2023 → 12 Jan 2024 · 3 dates- Submission deadline25 Aug 2023, 10:00 BST
- Bids opened25 Aug 2023, 10:00 BST
- Notice published12 Jan 2024, 10:01 GMT
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete10 Jan 2024, 09:24 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextName and address of the contractor · V.2.3 | PS Financials Limited Park House, Peterborough Business Park Peterborough PE2 6FZ Email [email protected] Telephone +44 1733367330 Country United Kingdom NUTS code UK - United Kingdom Internet address https://www.psfinancials.com/contact-us/ The contractor is an SME No | IRIS SOFTWARE LIMITED Park House, Peterborough Business Park Peterborough PE2 6FZ Email [email protected] Telephone +44 1733367330 Country United Kingdom NUTS code UK - United Kingdom Internet address https://www.psfinancials.com/contact-us/ The contractor is an SME No |
Supplier Update
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PS Financials Limited | £93,435 † | — | Awarded |
Contracts
Hamstead Hall Academy Trust - HR and Payroll Software and Services · PS Financials Limited
- Signed
- 10 Jan 2024
- Value
- £93,435
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Tenet Education Services LtdMediation bodyReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- PS Financials LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.