Find a TenderAwarded

Published 16 Jul 2024, 15:35 BST

Official UK procurement notice

GYBC Environmental Health, Planning and Licensing IT System

Official notice

Authority: Great Yarmouth Borough Council (Local council)·Consortium: 2 public authorities

GoodsOpen procedure

Sectors: Software Packages & ERP (48) Delivery: East of England (UKH15)

Published estimate£1,000,000exc. VAT · 1 value update56.5% below published estimate

Submissions closed 30 Aug 2024awarded 7 Oct 2024

Awarded to IDOX SOFTWARE LTD

What is being bought

Published requirement description

Great Yarmouth Borough Council ("GYBC", "the Council", "the Authority") is looking to replace a number of legacy systems covering the following service areas with one hosted system, allowing the Council to take advantage of the advances in technology:

Environmental Health (including but not limited to food safety, health and safety, pollution control, environmental protection, private water supplies)
Licensing (including but not limited to taxis, animal welfare, scrap metal, alcohol, TENs, gambling)
Planning and Building Control (including but not limited to development control, building control, LLPG and land charges)
ASB and community safety
Assisted living (including DFG and other grants) The system must be able to deliver improved customer experience, reduce administrative burden on officers, make use of self service, include mobile working, provide performance management reports/dashboards. The system must also be accessible to the Customer Service department fo

CPV: Industry specific software package · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£1,000,000

Delivery: East of England · Great Yarmouth

Extensions: The contract period will be for 5 years with additional optional extension of 4 years, based on a 2 plus 2 year model (5+2+2).Variant bids: not allowed

48000000 Software package and information systems 48100000 Industry specific software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Conditions of participation1

Suitability
Criteria as stated in the procurement documents

Staff: Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 16 Jul 2024, 15:35 BST
Last source update: 25 Oct 2024, 14:36 BST
Award evaluation window: 30 Aug 2024 – …
Authority reference: 2431-PPT-O
FTS notice number: 2024/S 000-034692
Classification (CPV): Industry specific software packageSoftware package and information systems
Delivery area: East of England (UKH15)
Official registry OCID: ocds-h6vhtk-047dce Find a Tender

Review and risk notes

Review procedure: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI No 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Submission deadline: 30 Aug 2024, 17:00 BST
Submission channel: {"written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 30 Aug 2024, 17:00 BST

Timeline

19 Jul 2024 → 25 Oct 2024 · 4 dates

Next notice expected
19 Jul 2024, 00:00 BST
Submission deadline
30 Aug 2024, 17:00 BST
Bids opened
30 Aug 2024, 17:00 BST
Notice published
25 Oct 2024, 14:36 BST

Notice history

6 events · 3 releases on Find a Tender · since 22 Jul 2024

Published value updated to £1,000,000
22 Jul 2024, 11:25 BST
was £560,000
Status changed to active
22 Jul 2024, 11:25 BST
Procurement method changed
22 Jul 2024, 11:25 BST
Deadline published: 30 Aug 2024, 17:00 BST
22 Jul 2024, 11:25 BST
Buyer details updated
22 Jul 2024, 11:25 BST
Status changed to complete
25 Oct 2024, 14:36 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £434,9901 contract exc. VAT

Bids received 2

Contracts signed 1latest 7 Oct 2024

Awarded to	Value	Date	Status
IDOX SOFTWARE LTD	£434,990 †	—	Awarded

Contracts

Contract 034692-2024-2431-PPT-0-1 · IDOX SOFTWARE LTD
Signed
7 Oct 2024
Value
£434,990
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	0	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Great Yarmouth Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Hall Plain, Great Yarmouth, NR30 2QF, Great Yarmouth, East of England, NR30 2QFContact name, email

Dispute resolution & review bodies

Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Idox Software LtdAwarded supplier Woking, South East

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria