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Published 20 Jun 2025, 15:37 BST

Official UK procurement notice

GWR - Train Driver Simulator Enhancement Project

Official notice

Authority: FIRST GREATER WESTERN LIMITED (Public body)

GoodsCompetitive flexible procedureAbove thresholdUtilities
Sectors: Transport Equipment & Vehicles (34) Delivery: South West (UKK)
Published estimate£3,000,000≈ £600k / year · £3,600,000 inc. VAT4.9% below published estimate
Submissions closed 23 Jul 2025awarded 26 Nov 2025
Award (standstill) to Transurb Simulations
Contract term 5 yrsends 29 Nov 2031 · up to 29 Nov 2033 with extensions · starts 30 Nov 2026

What is being bought

Published requirement description

The provision of an upgrade to the Hardware & Software components of the existing estate of Train Driver Simulators, along with providing ongoing maintenance, support and spare part management.

Included within the project scope are:

Upgrade hardware on current estate of 9 train driver simulators .

Upgrade core software.

Procure new equipment (Inc. lite/desktop simulators, etc) to facilitate with driver training and development activities.

Support and Maintenance

  • How the procedure runs: Invitation to Tender Pre Qualification Questionnaire Invitation to Negotiate

CPV: Simulators

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£3,000,000
Contract period: 30 Nov 2026 – 29 Nov 2031 (5 yrs) · up to 29 Nov 2033 with extensionsValue: £3,000,000 exc. VAT · £3,600,000 inc. VAT
Delivery: South West
Extensions: Additional hardware, spares and software, including development · Yearly Extensions to supply maintenance and supply
34150000 Simulators

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Quality and Technical Capability: 55%
  • Contracting and KPIs: 5%
  • Commercial Pricing: 40%
Published award criteria (3)
  • Commercial Pricing
  • Quality and Technical Capability
  • Contracting and KPIs
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Jun 2025, 15:37 BST
Last source update
27 Nov 2025, 14:22 GMT
Award evaluation window
Submission end – 22 Oct 2025
FTS notice number
2025/S 000-034141
Latest notice
Contract award notice (UK6)
Classification (CPV)
Simulators
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-055119 Find a Tender
How it runs

Invitation to Tender

Pre Qualification Questionnaire

Invitation to Negotiate

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
23 Jul 2025, 12:00 BST
Submission deadline
23 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procurement.gwr.com/tenders/gwr-notices ↗

Timeline

20 Jun 2025 → 30 Nov 2026 · 7 dates
  1. Tender notice published
    20 Jun 2025, 15:37 BST
  2. Submission deadline
    23 Jul 2025, 12:00 BST
  3. Award decision expected by364 days ago
    22 Oct 2025, 23:59 BST
  4. Assessment summaries sent330 days ago
    26 Nov 2025
  5. Latest notice published328 days ago
    27 Nov 2025, 14:22 GMT
  6. Standstill ends316 days ago
    9 Dec 2025, 23:59 GMT
  7. Today
    21 Oct 2026
  8. Contract startsin 39 days
    30 Nov 2026

Notice history

5 events · 3 releases on Find a Tender · since 20 Jun 2025
  1. Tender notice published
    20 Jun 2025, 15:37 BST
    UK4
  2. Tender notice published
    20 Jun 2025, 15:58 BST
    UK4
  3. Contract award notice published
    27 Nov 2025, 14:22 GMT
    UK6
  4. Status changed to complete
    27 Nov 2025, 14:22 GMT
  5. Contract signature expected
    29 Dec 2025, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,852,1001 award exc. VAT
Awarded toValueDateStatus
Transurb Simulations15 Jan 2026 – 15 Jan 2031 · up to 15 Jan 2033Extensions: + yearly extension options for supply, support and Maintainence · Options: Additional hardware, spares and software, including development£2,852,10026 Nov 2025standstill to 9 Dec 2025Standstill

Contracting authority & participating public bodies

FIRST GREATER WESTERN LIMITED

Contracting authorityPrivate utility GB-COH: 05113733 · GB-PPON: PXVG-2764-GZCQ Milford House 1 Milford Street, Wiltshire, South West, SN1 1HLContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Transurb SimulationsAwarded supplierGB-PPON: PMYM-3514-HDXL Tour Sablon - Rue Joseph Stevens 7 - 1000 Bruxelles - Belgique, Bruxelles, BE, 000 Bruxelles, BEContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender