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Official procurement procedure
GWR- Medical Assessment services to Occupational Health
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: FIRST GREATER WESTERN LIMITED: "GWR- Medical Assessment services to Occupational Health". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | FIRST GREATER WESTERN LIMITED | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: FIRST GREATER WESTERN LIMITED
Market Analytics
Derived from OCDS awards & bid statistics
Published history for FIRST GREATER WESTERN LIMITED. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
2Bids / Report
Supplier ConcentrationHigh Concentration
CROMWELL TOOLS LIMITEDTop vendor: 84.2% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 20 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| CROMWELL TOOLS LIMITED | 1 win | £5,000,000 |
| TRANS DATA MANAGEMENT LTD | 1 win | £757,854 |
| CRAIG & DERRICOTT LIMITED | 1 win | £180,000 |
Procedure terms
Contracting AuthorityFIRST GREATER WESTERN LIMITED | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSFramework | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published6 May 2026, 19:36 BST | Last source update6 May 2026, 19:36 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-0692b0 | ||
What is being bought
GWR currently commissions physician‑led medical assessment days on an ad‑hoc basis, delivered at an agreed day rate across four local GWR Occupational Health clinics. The intention is to identify a preferred supplier and award a framework agreement to ensure continuity of provision. Establishing this framework will enable GWR to procure time‑critical and sensitive services quickly and compliantly, while allowing a light‑touch procurement process to be undertaken within the following 18‑month period from the start date of this contract.
What changed
From the official release history
- Status changed to complete
6 May 2026, 19:36 BST - Official notice release published
6 May 2026, 19:36 BST - Buyer information updated
6 May 2026, 19:36 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
6 May 2026, 19:36 BST - Award pending
Not published · £220,000 - Award pending
Not published · £330,000 - Award pending
Not published · £276,900 - Award pending
Not published · £144,000
Commercial outcome and competition
Awards DR PRASSANA KRISHNAN £220,000 · Not published · pending DRS.Direct Limited £330,000 · Not published · pending Synergy Health Solutions Limited £276,900 · Not published · pending Employment Medical Services Limited £144,000 · Not published · pending |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
FIRST GREATER WESTERN LIMITED
Contracting authority GB-COH-05113733Award and contract changes
Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleStatutory justification - Section 42 Procurement Act 2023 (Protection of life or health)
This direct award to existing suppliers is made in reliance on Section 42 of the Procurement Act 2023, on the basis that the services concerned are necessary for the protection of life and health.
The contract relates to the provision of rail specific occupational health and medical assessments for colleagues undertaking safety critical roles, including train drivers, signallers, controllers, and other operationally critical positions. These services form a core component of the organisation's safety management system and are essential to the safe operation of the railway and the protection of passengers, employees, and members of the public.
The assessments support compliance with applicable railway standards, safety legislation, and regulatory expectations.
Requirement for Rail Specific Medical Expertise
The assessment of colleagues in safety critical rail roles requires specialist clinical expertise specific to the rail industry and cannot be safely or effectively substituted by general occupational health provision.
Rail specific medical professionals are required to assess fitness for duty against railway safety standards, with a focus on the prevention of sudden incapacitation, sustained vigilance, cognitive performance, fatigue tolerance, and the safe management of medical conditions and medications within a high risk operational environment. This includes detailed evaluation of cardiovascular health, vision, hearing, neurological risk, mental health, and the impact of prescribed or over the counter medications on safety critical performance.
Decisions arising from these assessments are safety certifications and may be subject to scrutiny in incident investigations, regulatory review, or formal inquiry. Accordingly, they require demonstrable competence in rail safety standards and operational context to ensure decisions are robust, defensible, and proportionate.
. The service is delivered by clinicians with specific rail competence and is embedded within existing safety assurance processes, role standards, and operational interfaces.
The authority requires continuity of access to clinicians with demonstrable rail specific competence who are embedded within existing safety assurance processes, governance arrangements, and operational interfaces. Any disruption to this continuity presents a risk to fitness for duty decision making for safety critical staff.
Introducing an alternative provider at this stage would present unacceptable safety, operational, and compliance risk.
On this basis, the authority considers the direct award to existing suppliers necessary and proportionate to ensure the protection of life and health and to maintain railway safety pending a future competitive procurement exercise.
Inability to run a competitive process at this time
While the authority intends to undertake a regulated procurement exercise within the next 18 months, it does not consider that even an accelerated or light touch competitive process can be undertaken at this point without creating unacceptable risk to safety and regulatory compliance.
The mobilisation of a new provider, including clinical governance alignment, rail competency validation, system access, data migration, and integration with safety critical operational processes, would need to occur in parallel with live medical delivery. The authority considers that running such activity concurrently with ongoing safety critical assessments would materially increase the risk of service disruption and undermine the protection of life or health for safety critical workers.
Cost of Change Rationale
The considerations set out below are not relied upon as independent legal grounds for this direct award but. They are included solely to provide operational context and to explain why continuity of the existing service supports the authority's ability to maintain safety critical medical coverage during the interim period.
A comprehensive assessment of the cost of change has been undertaken. This assessment concluded that transitioning to an alternative supplier would result in significant additional cost and risk when compared with the continuation of the incumbent arrangement.
Costs associated with change would include, but not be limited to:
• Exit and replacement costs from the current supplier
• Procurement and mobilisation activity for a replacement provider, a regulated tender exercise will be completed and in place by 30th September 2027
• Clinician accreditation and rail specific competency validation
• Data migration and system reconfiguration, currently being provided and shared by GWR and the medical personnel.
• Internal resourcing, training, GWR Occupational Health team are low in numbers and are not able to support a Procurement in the short term.
• Risk of service disruption impacting safety critical medical coverage
In addition to direct financial costs, there would be a material risk of reduced service continuity, delayed medical assessments, and potential operational impact arising from transition/regulated tender activity.
When considered alongside the safety and health risks identified above, the cumulative operational impact associated with transition activity reinforces the importance of maintaining uninterrupted service delivery during the interim period.
The continuation of this contract ensures:
• Ongoing provision of rail specific, safety critical medical expertise
• Compliance with railway safety standards and regulatory expectations
• Continuity of service for operationally critical roles
•
This Transparency Notice is issued in the interests of openness and compliance with public sector procurement transparency requirements.
This Transparency Notice is published in good faith to explain the authority's reliance on Section 42 of the Procurement Act 2023 and does not seek to rely on grounds of urgency or technical exclusivity. |