Official UK procurement notice
Guard and Key holding services
Authority: Local Government
What is being bought
Published requirement descriptionTfW are looking for a suitable organisation to provide a security presence and a key holding service at our Head Office located in Pontypridd South Wales.
- Recurrence: October 2026
CPV: Guard services · Security services
The lotProcurement structure
single lot · no lot value publishedLot #1A Security presence will be required at 3 Llys Cadwyn Pontypridd between the following…Renewal
A Security presence will be required at 3 Llys Cadwyn Pontypridd between the following Hours:
The opening hours at Llys Cadwyn are 06:00 – 22:00 7 days per week 365 days a year.
The security company will also need to supply an out of hours key holding requirement along with a lock and unlock service and Emergency attendance facility where required.
The services required are to include but not be limited to the following:
- Opening and closing the Building securely
- Provide a Physical security presence in the reception area
- Physically inspect all Identification passes on entry into the building
- Monitor the Car parking areas and ensure colleagues are parked in the correct spaces.
- Monitor CCTV as required
- Cover reception duties outside core hours
- Undertake patrols throughout the building and car park outside of core hours
- Reconfiguration of meeting rooms, this will require moving of furniture
- In the event of an Emergency assist with the evacuation procedure
All Security staff will be required to be SIA licensed, CCTV qualified, First aid and Manual Handling trained.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- price: 40%
Published award criteria (2)
- Technical: 60
- Price: 40
- Suitability
All Security staff will be required to be SIA licensed, CCTV qualified, First aid and Manual Handling trained.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · October 2026
- First published
- 13 Jul 2022, 15:19 BST
- Last source update
- 13 Jul 2022, 15:19 BST
- Award evaluation window
- 16 Aug 2022 – …
- Authority reference
C000728.00- FTS notice number
2022/S 000-019196- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0351a4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
please refer to the tender documentation
Publisher note: TfW is a not for profit company, wholly owned by the Welsh Government. TfW exists to drive forward the Welsh Government’s vision of a high quality, safe, integrated, affordable and accessible transport network that the people of Wales are proud of. It will also help to change the way we understand, plan, use and invest in transport in Wales. Tasks Security presence on site from 0600-2200 hours Monday to Friday including Bank Holidays. Weekends at hoc and at request Key Holding Company to unlock and lock the building daily (start / end of shift times) Key holding company to also provide out of hours assistance to access / deal with issues Ability for security to attend other locations at client request. (Pentre as an example) Physical security Presence in the Reception area Checking ID Badges Internal patrols – all building out of office hours Internal patrols – basement / ground floor during office hours Reception Cover when required Car parking audits Key Audits Assist in Emergency procedures i.e., Fire alarm actuations Comprehensive completion of the Daily Occurrence Book Comprehensive completion of any incident reports forms Comprehensive handovers to the ongoing Guard Training Requirement First Aid Skills Manual Handling Relevant Security Training CCTV Trained Uniform Full smart office uniform to be worn; shirt, tie, trousers, blazer. Body worn camera Management Assignment instructions to be in place for Day 1 of contract and then to be revised to building specific within 4 weeks of contract start date. Management of relief security guards, ensure that they have site orientation prior to shift. Account Manager in place with monthly, quarterly account meetings KPIs and SLAs to be developed and agreed by the Supplier and the Client Ethical employment – no zero hour contracts, details of pricing mechanism in terms of living wages. Suppliers to pay the Real Living Wage – TfW reserves the right to Audit suppliers to ensure the Real Living Wage is being paid. TfW will be running the procurement via eTenderWales https://etenderwales.bravosolution.co.uk/web/login.shtml ITT_96299 NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123101 (WA Ref:123101)
How it was run
Official notice- Submission deadline
- 16 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 1080 days from the deadline
- Bids opened
- 16 Aug 2022, 12:00 BST
Timeline
13 Jul 2022 → 20 Oct 2022 · 4 dates- Notice published13 Jul 2022, 15:19 BST
- Submission deadline16 Aug 2022, 12:00 BST
- Bids opened16 Aug 2022, 12:00 BST
- Contract starts20 Oct 2022, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria