Find a TenderAwardedContract details notice

Published 27 Aug 2025, 16:17 BST

Official UK procurement notice

GSST-GOSH Dairy Tender · UK public procurement notice

Official notice

Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Food, beverages, tobacco and related products (15) Delivery: UKLondon (UKI)

Final published estimate£2,241,459initial estimate £2,508,459 · 1 value update0.8% below final estimate

Submissions closed 29 Sept 2025awarded 14 Nov 2025

Awarded to FRESHWAYS2 awards

Contract term 2 yrsends 30 Nov 2027 · up to 30 Nov 2028 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

CONTRACT FOR THE SUPPLY AND DISTRIBUTION OF DAIRY PRODUCTS TO GUY’S AND ST

THOMAS FOUNDATION TRUST (GSTT) AND GREAT ORMOND STREET HOSPITAL FOR

CHILDREN (GOSH)

No preliminary market engagement: Please note that Avendra International have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements

CPV: Dairy products

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£2,241,459

Contract period: 1 Dec 2025 – 30 Nov 2027 (2 yrs) · up to 30 Nov 2028 with extensionsValue: £2,241,459 exc. VAT · £2,241,459 inc. VAT

Delivery: UK, LondonEligibility: SME eligible

Extensions: 12 month extension

15500000 Dairy products

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As per tender documents
Technical & professional ability
As per tender documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 25%Price: 65%Social value: 10%

Published sub-criteria (4)

Product Range: 5%
Delivery & Service: 20%
Price: 65%
Social Value: 10%

Published award criteria (4)

Price
Product Range
Delivery & Service
Social Value

Conditions of participation2

Economic & financial standing
As per tender documents
Technical & professional ability
As per tender documents

What this means for your bid

Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Aug 2025, 16:17 BST
Last source update: 18 Feb 2026, 15:39 GMT
Award evaluation window: Submission end – 27 Oct 2025
Authority reference: C385765
FTS notice number: 2025/S 000-051706
Latest notice: Contract details notice (UK7)
Classification (CPV): Dairy products
Delivery area: UKLondon (UKI)
Official registry OCID: ocds-h6vhtk-058ed6 Find a Tender
Contract terms summary: Via Avendra E-billing - see ITT document

How it was run

Official notice

Run through: Atamis (Health Family) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Submission deadline: 29 Sept 2025, 10:00 BST
Clarification deadline: 22 Sept 2025, 16:30 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/s/Welcome ↗

Timeline

27 Aug 2025 → 18 Feb 2026 · 8 dates

Tender notice published
27 Aug 2025, 16:17 BST
Clarification questions by395 days ago
22 Sept 2025, 16:30 BST
Submission deadline388 days ago
29 Sept 2025, 10:00 BST
Award decision expected by360 days ago
27 Oct 2025, 23:59 GMT
Assessment summaries sent340 days ago
17 Nov 2025
Standstill ends330 days ago
26 Nov 2025, 23:59 GMT
Contract starts326 days ago
1 Dec 2025
Latest notice published246 days ago
18 Feb 2026, 15:39 GMT

Notice history

7 events · 4 releases on Find a Tender · since 27 Aug 2025

Tender notice published
27 Aug 2025, 16:17 BST
UK4
Tender notice published
9 Sept 2025, 14:24 BST
UK4
Published value updated to £2,241,459
9 Sept 2025, 14:24 BST
was £2,508,459
Contract award notice published
17 Nov 2025, 16:06 GMT
UK6
Status changed to complete
17 Nov 2025, 16:06 GMT
Contract signature expected
28 Nov 2025, 23:59 GMT
scheduled
Contract details notice published
18 Feb 2026, 15:39 GMT
UK7

Published amendments (1)

The value of the contract has been updated from £836,153 to £747,153 per year. This was due to a need to remove 2 product lines as they were still in contract. We have issued a new ITT document and Appendix 3 Price Schedule

Routine re-releases (4)

2025-08: 1 release · 27 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £2,224,1731 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 52 from SMEs

Contracts signed 1latest 8 Dec 2025

Awarded to	Value	Date	Status
FRESHWAYSSMEContract for the Supply and Distribution of Dairy to Guys and St Thomas And Great Ormond Street Trusts1 Dec 2025 – 30 Nov 2027 · up to 1 Nov 2028Extensions: 12 months	£2,224,173same award published again · counted once	14 Nov 2025standstill to 26 Nov 2025	Standstill
FRESHWAYSSME	£2,224,173 †	—	Awarded

Contracts

Contract 2 · FRESHWAYSSME
Signed
8 Dec 2025
Value
£2,224,173
Period
9 Dec 2025 – 30 Nov 2027 · up to 30 Nov 2028 with extensions
Status
active
Extensions
12 month extension
No agreed KPIs: below threshold for KPI's

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders · 6 at stage one	2	0	—

Contracting authority & participating public bodies

Guy's and St Thomas' NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PDZC-6438-DGPX Great Maze Pond, London, London, SE1 9RTContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

FreshwaysAwarded supplierGB-PPON: PLPX-8514-WCWH Park View, Watchmoor Park, Camberley, South East, GU15 3YLContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsZIPIT requirements for Tender
Bidding documents and specifications tenderBidding documents and specificationsZIPMain tender document and Appendices

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender18 Feb 2026, 15:39 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender17 Nov 2025, 16:06 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Sept 2025, 14:24 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Aug 2025, 16:17 BST