Official UK procurement notice
Grounds Maintenance - South West
Authority: Historic Environment Scotland
What is being bought3 lots · detail below
Published requirement descriptionHistoric Environment Scotland is looking for a supplier/s to provide grounds maintenance services at multiple sites, split into 3 lots, across the South West.
- Recurrence: If all extensions are used up then the contract will be re-tendered in 2029
CPV: Grounds maintenance services
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1DumfriesAwardedRenewal
Please see Specification and supporting documents for full requirements
Lot #2GallowayAwardedRenewal
Please see Specification and supporting documents for full requirements
Lot #3AyrshireAwardedRenewal
Please see Specification and supporting documents for full requirements
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Dumfries | 55% | 40% | 5% | |
| 2 · Galloway | 55% | 40% | 5% | |
| 3 · Ayrshire | 55% | 40% | 5% |
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum: Public Liability - 10 million Employers Liability - 10 million
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If all extensions are used up then the contract will be re-tendered in 2029
- First published
- 19 Feb 2025, 11:23 GMT
- Last source update
- 21 May 2025, 12:15 BST
- Award evaluation window
- 21 Mar 2025 – …
- Authority reference
HES/C/4293- FTS notice number
2025/S 000-023794- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e3d1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Please note that HES will not sign up to suppliers T&Cs and will not negotiate at point of award or post contract award. If you have any concerns regarding the T&Cs then please highlight these in your tender submission. (SC Ref:799427)
How it was run
Official notice- Submission deadline
- 21 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Mar 2025, 12:00 GMT
Timeline
21 Mar 2025 → 21 May 2025 · 3 dates- Submission deadline21 Mar 2025, 12:00 GMT
- Bids opened21 Mar 2025, 12:00 GMT
- Notice published21 May 2025, 12:15 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 May 2025, 12:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Dumfries1 award | |||
| Galloway Groundworks LtdSME | £17,878 † | — | Awarded |
| Lot 2 · Galloway1 award | |||
| Galloway Groundworks LtdSME | £26,124 † | — | Awarded |
| Lot 3 · Ayrshire1 award | |||
| Galloway Groundworks LtdSME | £14,972 † | — | Awarded |
Contracts
Dumfries · Galloway Groundworks LtdSME
- Signed
- 20 May 2025
- Value
- £17,878
- Status
- active
Galloway · Galloway Groundworks LtdSME
- Signed
- 20 May 2025
- Value
- £26,124
- Status
- active
Ayrshire · Galloway Groundworks LtdSME
- Signed
- 20 May 2025
- Value
- £14,972
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Dumfries | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 2 · Galloway | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 3 · Ayrshire | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Galloway Groundworks LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.