Official UK procurement notice
Grounds Maintenance Services at RFS/LSE Schemes
Authority: Wales and West Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionContract details notice following the award of contract.
Wales & West Housing Group (WWHG) are looking for a suitably qualified contractor to maintain the grounds across our leasehold (RFS/LSE) schemes in South Wales.Our aim is to manage our estates, so that they are clean, safe, attractive places to live and visit. We provide a Grounds Maintenance service that will include, grass cutting, maintaining shrubs, hedges and bushes and planted areas, litter picking and maintenance of hard landscaped areas. The successful contractor will be responsible for providing an efficient ground maintenance service for the list of WWHG schemes listed.This contract covers the leasehold (RFS/LSE) schemes in South Wales only
- No preliminary market engagement: PME was not required for this contract
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
- Economic & financial standing
As detailed within the tender documents.
- Technical & professional ability
As detailed within the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: As detailed within the tender pack
- Price: As detailed within the tender pack
- Economic & financial standing
As detailed within the tender documents.
- Technical & professional ability
As detailed within the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Sept 2025, 11:55 BST
- Last source update
- 29 Apr 2026, 15:14 BST
- Award evaluation window
- Submission end – 21 Nov 2025
- Authority reference
itt_116517- FTS notice number
2025/S 000-053855- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0593f7Find a Tender
How it was run
Official notice- Submission deadline
- 10 Oct 2025, 12:00 BST
- Clarification deadline
- 26 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
All tenders must be submitted before the deadline via etenderwales.bravosolution.co.uk/web/login.shtml ↗ under the reference itt_116517
Timeline
4 Sept 2025 → 29 Apr 2026 · 8 dates- Tender notice published4 Sept 2025, 11:55 BST
- Clarification questions by391 days ago26 Sept 2025, 17:00 BST
- Submission deadline377 days ago10 Oct 2025, 12:00 BST
- Assessment summaries sent345 days ago11 Nov 2025
- Standstill ends335 days ago20 Nov 2025, 23:59 GMT
- Award decision expected by334 days ago21 Nov 2025, 23:59 GMT
- Contract starts290 days ago5 Jan 2026
- Latest notice published176 days ago29 Apr 2026, 15:14 BST
Notice history
5 events · 3 releases on Find a Tender · since 4 Sept 2025- Tender notice published4 Sept 2025, 11:55 BSTUK4
- Contract award notice published11 Nov 2025, 14:31 GMTUK6
- Status changed to complete11 Nov 2025, 14:31 GMT
- Contract signature expected1 Dec 2025, 23:59 GMTscheduled
- Contract details notice published29 Apr 2026, 15:14 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| M L R Garden ServicesSME5 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030Extensions: Option to extend for further 2 x 12 month periods | £287,500 | 11 Nov 2025 | Awarded |
Contracts
Grounds Maintenance Services at RFS/LSE Schemes · M L R Garden ServicesSME
- Signed
- 27 Apr 2026
- Value
- £286,520
- Period
- 27 Apr 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
- Status
- active
- Extensions
- Option to extend for 2 x 12 month periods
No agreed KPIs: Not deemed necessary for this contract
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- M L R Garden ServicesAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender