Official UK procurement notice
Grounds Maintenance Equipment 2025
Authority: Gentoo Group Limited (Public body)
What is being bought
Published requirement descriptionSource and procure grounds maintenance equipment
Gentoo Group has identified a requirement to replace some of our grounds maintenance equipment which has reached the end of it's lifespan. We currently have no formal agreement in place, due to the spend levels and risks involved - a formal procurement was required.
The tender was initiated to replace outdated equipment that no longer met operational or safety standards. A significant budget was allocated to ensure the acquisition of reliable, efficient, and fit-for-purpose machinery. The TPPL Grounds Maintenance Framework was selected as the procurement route due to its access to multiple pre-approved suppliers and its ability to streamline the process.
CPV: Agricultural machinery
The lotProcurement structure
single lot · no lot value publishedLot #1Gentoo Group has identified a requirement to replace some of our grounds maintenance…Awarded
Gentoo Group has identified a requirement to replace some of our grounds maintenance equipment which has reached the end of it's lifespan. We currently have no formal agreement in place, due to the spend levels and risks involved - a formal procurement was required.
The tender was initiated to replace outdated equipment that no longer met operational or safety standards. A significant budget was allocated to ensure the acquisition of reliable, efficient, and fit-for-purpose machinery. The TPPL Grounds Maintenance Framework was selected as the procurement route due to its access to multiple pre-approved suppliers and its ability to streamline the process. Additional information: n/a
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 10 Nov 2025, 10:36 GMT
- Last source update
- 10 Nov 2025, 10:36 GMT
- Authority reference
743- FTS notice number
2025/S 000-072288- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dd5fFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
Gentoo Group has utilised the TPPL Grounds Maintenance Framework to procure essential grounds maintenance equipment following a structured and transparent procurement process. This approach was selected to ensure compliance, value for money, and operational suitability.
Initially, Gentoo undertook an Expressions of Interest (EOI) exercise to gauge market capability and supplier engagement. This step allowed us to identify suitable suppliers and equipment options aligned with our operational requirements.
Following the EOI, we conducted vehicle testing and trials to assess the performance, reliability, and suitability of the equipment in real-world conditions. This hands-on evaluation was critical in ensuring that the selected equipment would meet the demands of our grounds maintenance teams and deliver long-term value.
Upon completion of the trials, Gentoo proceeded with a Direct Award via the TPPL Grounds Maintenance Framework.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Carrs Billington Agriculture | £69,043 † | — | Awarded |
| THOMAS SHERRIFF AND COMPANY LIMITED | £89,129 † | — | Awarded |
Contracts
Grounds Maintenance Equipment 2025 · Carrs Billington Agriculture
- Signed
- 7 Nov 2025
- Value
- £69,043
- Status
- active
Grounds Maintenance Equipment 2025 · THOMAS SHERRIFF AND COMPANY LIMITED
- Signed
- 7 Nov 2025
- Value
- £89,129
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Courts Of LondonReview body
Bidders & participating suppliers
2 commercial parties on the notice- Carrs Billington AgricultureAwarded supplier
- Thomas Sherriff & Co LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.