Grounds Maintenance Contract · UK public procurement notice

• How the procedure runs: Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender. 2.1.2 By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications. 2.1.3 Complete the following documents and submit documents directly to [email protected] • Appendix A - ITT Supplier Response Form • ITT sub-contractor information • Appendix B - Pricing Schedule & Specification If possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format. 2.1.4 See Section 4 for information about site visits. 2.1.5 You are permitted include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits. 2.1.6 You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you. 2.1.7 Tenders must be submitted by the Tender Return Date (see section 1.2). We will not consider late tenders unless agreed by the HTC's authorised officers in exceptional circumstances. 2.1.8 Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision. 2.1.9 Modification & Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. If you need to withdraw your tender after the deadline, please send contact the clerk via email [email protected]. 2.1.10 Queries and Clarifications - All enquiries a bout this ITT should be sent by email to [email protected]. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

28 Jul 2025, 13:14 BST

Last source update

10 Oct 2025, 11:03 BST

Award evaluation window

Submission end – 10 Oct 2025

Authority reference

Hawkinge Town Council - Grounds Maintenance

FTS notice number

2025/S 000-043456

Latest notice

Contract award notice (UK6)

Classification (CPV)

Agricultural, forestry, horticultural, aquacultural and apicultural services

Delivery area

South East (UKJ)

Official registry OCID

ocds-h6vhtk-056710 Find a Tender

How it runs

Read these instructions carefully before completing the Invitation to Tender Supplier Response document. It is your responsibility to make sure the document is fully completed with any other required documents. If you fail to comply with these requirements, we may reject your tender.

2.1.2 By submitting a response to this ITT, you confirm that you understand and can provide services (or works or goods) that satisfy the requirements described in our specifications.

2.1.3 Complete the following documents and submit documents directly to [email protected]

• Appendix A - ITT Supplier Response Form
• ITT sub-contractor information
• Appendix B - Pricing Schedule & Specification

If possible, please return these documents in the file format provided (e.g. .doc, .xls, etc.) or a compatible format.

2.1.4 See Section 4 for information about site visits.

2.1.5 You are permitted include appendices with your tender to support answers to the quality/technical questions in the Invitation to Tender Supplier Response document. Any additional documents you include should be relevant and, if part of your answer to a quality question, comply with any word count limits.

2.1.6 You are not required to submit copies of audited accounts, insurance certificates or company policies with your tender. If you are successful, you must provide these and any other evidence we request, before HTC enters into contract with you.

2.1.7 Tenders must be submitted by the Tender Return Date (see section 1.2). We will not consider late tenders unless agreed by the HTC's authorised officers in exceptional circumstances.

2.1.8 Tender Validity - your tender must be open for acceptance for at least 180 days from the Tender Return Date. We will not accept any changes to your tender in that period, unless a genuine error is found and corrected before we make the award decision.

2.1.9 Modification & Withdrawal - You may modify or withdraw your tender at any time before the Tender Return Date. If you need to withdraw your tender after the deadline, please send contact the clerk via email [email protected].

2.1.10 Queries and Clarifications - All enquiries a bout this ITT should be sent by email to [email protected]. We will try to answer all questions as quickly as possible before the Clarification Closing Date. We recommend you submit your questions as early as possible.

Submission deadline

27 Aug 2025, 13:00 BST

Clarification deadline

8 Aug 2025, 16:00 BST

Electronic submission

Not allowed

Accepted languages

en

• Harmer and Sons Ground Maintenance LtdAwarded supplier Office rear of 23 Coach Road, Acrise, South East, CT18 8LSContact emailShow contact details