Official UK procurement notice
Grounds Maintenance Contract 2024 - 2027 - Eden Housing Association
Authority: Eden Housing Association Limited (Housing)
What is being bought5 lots · detail below
Published requirement descriptionEden Housing Association is seeking to procure a suitably experienced grounds maintenance contractor to undertake regular maintenance to soft and hard landscaped areas. Ad-hoc additional works may be instructed through the contract.
CPV: Landscape architectural services · Landscape gardening services
Lots and requirements (5)Procurement structure
5 lots · no lot values published · a supplier may bid for at most 5 of them · same evaluation weights on every lotLot #1North East CumbriaRenewal
Communal areas covering North East Cumbria. The majority of areas are within the Penrith area.
Work comprises of the maintenance of all tree, amenity planting and grassed areas to communal residential land including moss and weed clearance of hard areas. Further information is available in the specification section and bill of quantities in the tender pack available on the Eden Housing Associations website.
Lot #2South East CumbriaRenewal
Communal areas covering South East Cumbria.
Work comprises of the maintenance of all tree, amenity planting and grassed areas to communal residential land including moss and weed clearance of hard areas. Further information is available in the specification section and bill of quantities in the tender pack available on the Eden Housing Associations website.
Lot #3Lowther and surrounding villagesRenewal
Communal areas with in Lowther, Asham and Hackthorpe areas. Some of the areas have been identified for rewilding. The tenderer will need to aid EHA with design and maintenance of selected areas whilst advising on keeping the essence of the village. The village comprises of many grade 2 listed buildings and is a quintessential English village.
Lot #4SchemesRenewal
This lot is to attend all the schemes including assisted living/ sheltered accommodation. This is an attention to detail required for this lot and EHA expect a consistent quality approach.
Lot #5Heysham GardensRenewal
Heysham Gardens is an assisted care home in Carlisle and EHA require the same Specification as all other areas however there will be extra attention to detail required to keep the ground maintenance of the scheme to a high standard. A site visit is recommended.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- quality: 40%
- Price: 60%
- Suitability
Suitable references
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Oct 2023, 12:01 GMT
- Last source update
- 7 Nov 2023, 16:11 GMT
- Award evaluation window
- 11 Dec 2023 – …
- Authority reference
EHAGM24- FTS notice number
2023/S 000-032960- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041078Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
See ITT document
- Review procedure
KEY TENDER MILESTONES ANTICIPATED DATE
Deadline for receipt of ITT clarification requests (17:00) 15th November 2023
Deadline for issuing ITT clarifications to bidders (17:00) 30th November 2023
Deadline for submission of completed ITT (17:00) 11th December 2023
ITT evaluation end date 20th December 2023
Shortlisting (if required) 10th January 2024
Confirmed Contract Award Letter Issued 19th January 2024
Standstill Period 31st January 2024
Contract Start Date 1st April 2024
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=230283. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:230283)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.edenha.org.uk/ ↗
- Submission deadline
- 11 Dec 2023, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 11 Dec 2023, 17:00 GMT
Timeline
7 Nov 2023 → 1 Apr 2024 · 5 dates- Notice published7 Nov 2023, 16:11 GMT
- Submission deadline11 Dec 2023, 17:00 GMT
- Bids opened11 Dec 2023, 17:00 GMT
- Bids must remain valid until31 Jan 2024, 23:59 GMT
- Contract starts1 Apr 2024, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 11 Dec 2023, 17:00 GMT7 Nov 2023, 16:11 GMT+11 days · was 30 Nov 2023, 17:00 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 30 Nov 2023 | 11 Dec 2023 | +11 d |
Notice was set for clarification on questions deadline not submission deadline
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Eden Housing AssociationProcess contact pointReview contact point
- Public Procurement Review ServiceReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria