Official UK procurement notice
Grounds Equipment Repair & Maintenance Contract
Authority: Bedford Borough Council (Local council)
Sectors: Repair & Maintenance (50) Delivery: East of England (UKH)
Published estimate£1,680,000≈ £560k / year · £1,680,000 inc. VAT
Submissions closed 5 Jun 2026
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2031 with extensions · starts 1 Sept 2026
What is being bought
Published requirement descriptionBedford Borough Council requires an experienced and competent Grounds Maintenance Equipment and Plant Maintenance specialist to provide cover for the Councils internal workshop in relation to planned and unplanned works along with the ability to attend breakdowns.
- The authority expects to re-tender this requirement around 27 Apr 2031, 23:59 BST.
CPV: Fleet management, repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,680,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Price: 80% Weighting
- Quality: 20% Weighting
What this means for your bid
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 27 Apr 2031
- First published
- 27 Apr 2026, 15:42 BST
- Last source update
- 14 Jul 2026, 09:37 BST
- Award evaluation window
- Submission end – 13 Jul 2026
- Authority reference
BBC EN 04179- FTS notice number
2026/S 000-038158- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068be4Find a Tender- Contract terms summary
Please view details in ITT Pack
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 5 Jun 2026, 12:00 BST
- Clarification deadline
- 29 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
27 Apr 2026 → 1 Sept 2026 · 8 dates- Tender notice published183 days ago27 Apr 2026, 15:42 BST
- Clarification questions by151 days ago29 May 2026, 12:00 BST
- Submission deadline144 days ago5 Jun 2026, 12:00 BST
- Assessment summaries sent113 days ago7 Jul 2026, 00:00 BST
- Award decision expected by106 days ago13 Jul 2026, 23:59 BST
- Latest notice published105 days ago14 Jul 2026, 09:37 BST
- Standstill ends102 days ago17 Jul 2026, 23:59 BST
- Contract starts57 days ago1 Sept 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 27 Apr 2026- Tender notice published27 Apr 2026, 15:42 BSTUK4
- Contract award notice published7 Jul 2026, 16:55 BSTUK6
- Status changed to complete7 Jul 2026, 16:55 BST
- Procurement termination notice published14 Jul 2026, 09:37 BSTUK12
- Contract signature expected20 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Bids received 21 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| AMF Services (Bedford) Ltd1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: Up to 24 months | £3,103,595 inc. VAT | 7 Jul 2026 | CancelledCompliant tender return over budget |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AMF Services (Bedford) LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please search the title of the procurement on our website to access the documents.
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender