Official UK procurement notice
Ground Maintenance Services · UK public procurement notice
Authority: Falkirk Council (Local council)
Re-procurement openGround Maintenance Services · bids close
What is being bought3 lots · detail below
Published requirement descriptionFramework agreement award for the provision of a Ground Maintenance Service within the Falkirk Council Area of Operations.
- Recurrence: March 2028
CPV: Grassing services · Grounds maintenance services · Herbicides · Tree pruning · Tree-clearing services · Tree-cutting services · Tree-maintenance services · Trees
How this framework works
From the published notice- Places
- up to 15 suppliers · 7 bids on the busiest of 2 lots (0.5 per place) · 6 appointed
- Framework period
- 4 yrs from 1 Aug 2024
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotLot #1Arboriculture ServicesAwardedPublished value£380,000
Provision of Arboriculture Services within the Falkirk Council Area of Operations.
The work will consist of a variety of different operations carried out on tagged trees. Details of the tree numbers and work required will be provided, along with plans showing locations of the numbered trees. There may also be a requirement to carry out works on untagged, non-surveyed trees. In this situation maps, descriptions of works, manual tree marking and site visits will provide information on the contracted operations to be completed.
All operations will comply with British Standard BS 3998:2010 and with current industry best practice. Tree work should be effectively organized and conducted to minimize any adverse effects on the trees, the site and their surroundings. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
Lot #2Grass Cutting for Rural AreaAwardedPublished value£190,000
Provision of Grass Cutting Services within the Falkirk Council Area of Operations.
Rural highway verges are to be cut to prevent the obstruction of sightlines, signage, prevent the establishment of self-set trees, inhibit the growth of weeds, and prevent vegetation encroaching onto footpaths and roads. Verges are located within the boundary of Falkirk Council and shown on the supplied Ground Maintenance Service maps, numbered 1 to 23 provided at the time of tender.
Flood prevention channels and burns are to be cut the full width of the banking using a 7 Mtr long reach side arm flail to prevent the establishment of self-set trees, inhibit the growth of weeds and prevent vegetation encroaching and narrowing the watercourse and blocking grills. Burns are located within the boundary of Falkirk Council and shown on the Ground Maintenance Service maps, numbered 24 to 45 provided at the time of tender.
The contract requires up to two complete cycles of cutting to be completed between April October each year and each cycle to completed in no more than 6 weeks. The start date for each cycle to be provided by Falkirk Council’s designated Officer. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
Lot #3Herbicides TreatmentPublished value£180,000
Falkirk Council wishes to establish a framework agreement with suitably experienced contractors for the provision of a Herbicides
Treatment Service within the Falkirk Council Area of Operations.
The requirement will be for an initial full spray to be completed between the 1st May and 30th June annually over the term of the contract with an option of a second full spray between 1st August and 30th September annually at the discretion of the Authority. The Contractor is to allow in his price for treating all Urban Roads and Footpaths.
The contractor(s) shall carry out the spraying programme in an efficient manner all in accordance with the current provisions detailed in the Health & Safety at Work Act 1974 and The Control of Substances Hazardous to Health Regulation 2002 (COSHH) made under that Act, The Control of Pollution Act 1974, The Food and Environment Protection Act 1985 and The Control of Pesticides Regulations 1986 (amended 1997), The Water Act 1989, The Environmental Protection Act 1990, made under the Act.
Maps detailing the areas to be sprayed are located within the separately attached folder, (PS 259 24 - Lot 3 - Herbicide Area Maps). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- qualitative: 30%
- price: 70%
Published award criteria (2)
- qualitative: 30
- Price: 70
- Suitability
It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the
Bidder is UK based but not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading
from the address provided in the tender and under the Company name given.
- Economic & financial standing
A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the
resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is
provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract
Minimum: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 5 Million GBP Product Liability Insurance = 5 Million GBP Motor Insurance = 5 Million GBP
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Ground Maintenance Services” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · March 2028
- First published
- 11 Mar 2024, 08:53 GMT
- Last source update
- 15 Jul 2024, 09:02 BST
- Award evaluation window
- 15 Apr 2024 – …
- Authority reference
PS/259/24- FTS notice number
2024/S 000-021564- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04471bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As listed within the tender documentation
Publisher note: All Contractors on the Framework whose cumulative level of spend is greater than 100,000.00 GBP during the term of the agreement will be required to provide at least one six-weeks (No.6) period of paid work experience. Thereafter, an additional six-week period will be required for every 100,000.00 GBP of spend recorded. (SC Ref:772361)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Appointment period ends
- 15 Apr 2024, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 15 Apr 2024, 11:00 BST
Timeline
15 Apr 2024 → 1 Aug 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown15 Apr 2024, 11:00 BST
- Bids opened15 Apr 2024, 11:00 BST
- Notice published15 Jul 2024, 09:02 BST
- Contract starts1 Aug 2024, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Jul 2024, 09:02 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Grass Cutting for Rural Area
- Signed
- 12 Jul 2024
- Value
- £200,000
- Period
- … – 31 Jul 2028
- Status
- active
Arboriculture Services
- Signed
- 12 Jul 2024
- Value
- £400,000
- Period
- … – 31 Jul 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Arboriculture Services | 7bids · 7 electronic · 7 from abroad | 6 | — | — |
| 2 · Grass Cutting for Rural Area | 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Falkirk Sheriff Court and Justice of the PeaceReview body
Framework contractors & participating bidders
6 commercial parties on the notice- Ayrshire Tree Surgeons LtdFramework contractor
- George Steel Contract Services LtdFramework contractor
- Landscape and Forestry Services Scotland ltdFramework contractor
- TD Tree & Land Services LtdFramework contractor
- Taylor Trees LimitedFramework contractor
- Tivoli Group LtdFramework contractor
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria