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Published 11 Mar 2024, 08:53 GMT

Official UK procurement notice

Ground Maintenance Services · UK public procurement notice

Official notice

Authority: Falkirk Council (Local council)

Framework agreement3 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£750,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 15 Apr 2024awarded 12 Jul 2024
Lots 3see the lot list below
Framework period 4 yrsends 31 Jul 2028 · starts 1 Aug 2024

Re-procurement openGround Maintenance Services · bids close

What is being bought3 lots · detail below

Published requirement description

Framework agreement award for the provision of a Ground Maintenance Service within the Falkirk Council Area of Operations.

  • Recurrence: March 2028

CPV: Grassing services · Grounds maintenance services · Herbicides · Tree pruning · Tree-clearing services · Tree-cutting services · Tree-maintenance services · Trees

How this framework works

From the published notice
Places
up to 15 suppliers · 7 bids on the busiest of 2 lots (0.5 per place) · 6 appointed
Framework period
4 yrs from 1 Aug 2024

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1Arboriculture ServicesAwarded 4 yrsPublished value£380,000

Provision of Arboriculture Services within the Falkirk Council Area of Operations.

The work will consist of a variety of different operations carried out on tagged trees. Details of the tree numbers and work required will be provided, along with plans showing locations of the numbered trees. There may also be a requirement to carry out works on untagged, non-surveyed trees. In this situation maps, descriptions of works, manual tree marking and site visits will provide information on the contracted operations to be completed.

All operations will comply with British Standard BS 3998:2010 and with current industry best practice. Tree work should be effectively organized and conducted to minimize any adverse effects on the trees, the site and their surroundings. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015

Contract period: 1 Aug 2024 – 31 Jul 2028 (4 yrs)
Delivery: Scotland · Falkirk Council's area of Operations
Variant bids: not allowed
Lot #2Grass Cutting for Rural AreaAwarded 4 yrsPublished value£190,000

Provision of Grass Cutting Services within the Falkirk Council Area of Operations.

Rural highway verges are to be cut to prevent the obstruction of sightlines, signage, prevent the establishment of self-set trees, inhibit the growth of weeds, and prevent vegetation encroaching onto footpaths and roads. Verges are located within the boundary of Falkirk Council and shown on the supplied Ground Maintenance Service maps, numbered 1 to 23 provided at the time of tender.

Flood prevention channels and burns are to be cut the full width of the banking using a 7 Mtr long reach side arm flail to prevent the establishment of self-set trees, inhibit the growth of weeds and prevent vegetation encroaching and narrowing the watercourse and blocking grills. Burns are located within the boundary of Falkirk Council and shown on the Ground Maintenance Service maps, numbered 24 to 45 provided at the time of tender.

The contract requires up to two complete cycles of cutting to be completed between April October each year and each cycle to completed in no more than 6 weeks. The start date for each cycle to be provided by Falkirk Council’s designated Officer. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015

Contract period: 1 Aug 2024 – 31 Jul 2028 (4 yrs)
Delivery: Scotland · Falkirk Council's area of Operations
Variant bids: not allowed
Lot #3Herbicides Treatment 4 yrsPublished value£180,000

Falkirk Council wishes to establish a framework agreement with suitably experienced contractors for the provision of a Herbicides

Treatment Service within the Falkirk Council Area of Operations.

The requirement will be for an initial full spray to be completed between the 1st May and 30th June annually over the term of the contract with an option of a second full spray between 1st August and 30th September annually at the discretion of the Authority. The Contractor is to allow in his price for treating all Urban Roads and Footpaths.

The contractor(s) shall carry out the spraying programme in an efficient manner all in accordance with the current provisions detailed in the Health & Safety at Work Act 1974 and The Control of Substances Hazardous to Health Regulation 2002 (COSHH) made under that Act, The Control of Pollution Act 1974, The Food and Environment Protection Act 1985 and The Control of Pesticides Regulations 1986 (amended 1997), The Water Act 1989, The Environmental Protection Act 1990, made under the Act.

Maps detailing the areas to be sprayed are located within the separately attached folder, (PS 259 24 - Lot 3 - Herbicide Area Maps). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015

Contract period: 1 Aug 2024 – 31 Jul 2028 (4 yrs)
Delivery: Scotland · Falkirk Council's area of Operations
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • qualitative: 30%
  • price: 70%
Published award criteria (2)
  • qualitative: 30
  • Price: 70
Conditions of participation2
  • Suitability

    It is a requirement of this tender that if the Bidder is UK based they must hold a valid registration with Companies House. Where the

    Bidder is UK based but not registered at Companies House they must be able to verify to the Council’s satisfaction that they are trading

    from the address provided in the tender and under the Company name given.

  • Economic & financial standing

    A Credit safe credit scoring check will be ran on registered Company Name and Company Number provided by the bidder. Where the

    resulting Credit Rating score is less than 30/100 the bidder may be excluded from the tender process unless suitable financial information is

    provided that gives satisfactory assurances to the Council regarding financial risk in appointing the bidder to the contract

    Minimum: Employer’s (Compulsory) Liability Insurance = 10 Million GBP Public Liability Insurance = 5 Million GBP Product Liability Insurance = 5 Million GBP Motor Insurance = 5 Million GBP
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Ground Maintenance Services” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · March 2028
First published
11 Mar 2024, 08:53 GMT
Last source update
15 Jul 2024, 09:02 BST
Award evaluation window
15 Apr 2024 – …
Authority reference
PS/259/24
FTS notice number
2024/S 000-021564
Classification (CPV)
Grassing servicesGrounds maintenance servicesHerbicidesTree pruningTree-clearing servicesTree-cutting servicesTree-maintenance servicesTrees
Delivery area
Scotland (UKM76)
Official registry OCID
ocds-h6vhtk-04471b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As listed within the tender documentation

Publisher note: All Contractors on the Framework whose cumulative level of spend is greater than 100,000.00 GBP during the term of the agreement will be required to provide at least one six-weeks (No.6) period of paid work experience. Thereafter, an additional six-week period will be required for every 100,000.00 GBP of spend recorded. (SC Ref:772361)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
15 Apr 2024, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
15 Apr 2024, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Apr 2024 → 1 Aug 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Apr 2024, 11:00 BST
  2. Bids opened
    15 Apr 2024, 11:00 BST
  3. Notice published
    15 Jul 2024, 09:02 BST
  4. Contract starts
    1 Aug 2024, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Jul 2024, 09:02 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 76 from SMEs · busiest of 2 lots
Contracts signed 2latest 12 Jul 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Grass Cutting for Rural Area

    Signed
    12 Jul 2024
    Value
    £200,000
    Period
    … – 31 Jul 2028
    Status
    active
  • Arboriculture Services

    Signed
    12 Jul 2024
    Value
    £400,000
    Period
    … – 31 Jul 2028
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Arboriculture Services7bids · 7 electronic · 7 from abroad6——
2 · Grass Cutting for Rural Area1bids · 1 electronic1——

Contracting authority & participating public bodies

Falkirk Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Foundry, 4 Central Park, Central Boulevard, Larbert, Scotland, FK5 4RUContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Falkirk Sheriff Court and Justice of the PeaceReview body Falkirk

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria