Official UK procurement notice
Grass Cutting Contract 2026-2029 Chartham Parish Council
Authority: Chartham Parish Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionProvision of grass‑cutting services across parish council owned sites, including mowing, strimming, removal of grass from play surfaces and footpaths, and associated grounds maintenance tasks.
CPV: Grounds maintenance services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£100,000 together) · same conditions of participation on every lotLot #1Central Village and Chartham HatchAwardedPublished value£55,000
The Contractor will carry out approximately 18 cuts of the areas marked in blue on the enclosed maps. The first cut is expected in mid-late March/early April, and the final cut in late October/early November, depending on seasonal growth. Remaining cuts are at the Contractor's discretion, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.
Work includes:
-Strimming around stone memorials, play equipment, trees, and edges of the sites
-Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower
-Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk
- Condition of participation
Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of £5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship.
Lot #2St Augustine's EstateAwardedPublished value£25,000
The Contractor will carry out approximately 18 cuts of the mapped areas across sites in the St Augustine's area of Chartham. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.
Work includes:
- Strimming around trees, bushes, fences, play equipment, and other site obstructions
- Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower
- Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk
- Condition of participation
Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of £5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship.
Lot #3Chartham CemeteryAwardedPublished value£20,000
The Contractor will carry out approximately 18 cuts of the mapped area which is contained within Chartham Cemetery. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.
Work includes:
- Strimming around headstones, trees, fences, and other site obstructions. Strimmer must have a nylon blade to avoid any damage to memorials in the event of accidental contact.
- Cleaning paths and surfaces of grass cuttings after each cut using sweeping or an electric blower.
- Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk.
- Condition of participation
Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of £5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Condition of participation
Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of £5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 31 Dec 2025, 11:54 GMT
- Last source update
- 24 Mar 2026, 15:04 GMT
- FTS notice number
2025/S 000-086553- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fe83Find a Tender
How it was run
Official notice- Submission deadline
- 30 Jan 2026, 17:00 GMT
- Clarification deadline
- 16 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tenders and all related documentation to be submitted by email to: [email protected]
The closing date is 30th January 2026 at 5pm. Tenders received late will not be considered.
The tender will also be advertised on the Parish Council website: chartham-pc.gov.uk ↗
Timeline
31 Dec 2025 → 1 Apr 2026 · 5 dates- Tender notice published294 days ago31 Dec 2025, 11:54 GMT
- Clarification questions by278 days ago16 Jan 2026, 17:00 GMT
- Submission deadline264 days ago30 Jan 2026, 17:00 GMT
- Latest notice published211 days ago24 Mar 2026, 15:04 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
4 events · 3 releases on Find a Tender · since 31 Dec 2025- Tender notice published31 Dec 2025, 11:54 GMTUK4
- Tender notice published31 Dec 2025, 11:59 GMTUK4
- Contract details notice published24 Mar 2026, 15:04 GMTUK7
- Status changed to complete24 Mar 2026, 15:04 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| Bourne to Garden LimitedSME | £101,160 † | — | Awarded |
Contracts
Contract 1 · Bourne to Garden LimitedSME
- Signed
- 10 Feb 2026
- Value
- £101,160
- Period
- 1 Apr 2026 – 31 Mar 2029
- Status
- active
- Options
- The contract may include additional grass cuts or related grounds‑maintenance tasks, instructed as required and charged at an agreed rate.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Bourne to Garden LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender