Find a TenderClosed
Published 8 Feb 2024, 18:58 GMT

Official UK procurement notice

Graphic Design Services · UK public procurement notice

Official notice

Authority: Belfast Visitor and Convention Bureau Limited trading as Visit Belfast

ServicesOpen procedure
Published estimate£5,000,000exc. VAT
Submissions closed 15 Mar 2024

What is being bought

Published requirement description

This procurement relates to the provision of graphic design services to Visit Belfast. Visit Belfast is seeking to appoint a service provider to provide wide ranging graphic design services. A three year (plus optional two-year extension) call off contract is planned through this procurement in which the total value of services required may range from £500,000 up to £1,000,000 per annum (giving a potential range of £1,500,000 to £3,000,000 for the initial 3 years of the contract).

CPV: Graphic design services

The lotProcurement structure

single lot · value published
Lot #1Visit Belfast wishes to appoint a suitably qualified, experienced and competent…Published value£2,500,000

Visit Belfast wishes to appoint a suitably qualified, experienced and competent graphic design agency to support the delivery of Visit Belfast’s ambitious business plans and growth strategy. This will include the design for digital platforms alongside production of a series of visitor publications as required, as well as provide design solutions for a range of exhibition, marketing and promotional support materials. Additional information: Any values stipulated in this notice are not guaranteed.

Delivery: Northern Ireland · Belfast
Extensions: The proposed contract will continue for an initial period of 3 years, subject to performance, funding and compliance by the successful bidder with the terms of the contract. There is an option for extension for a further 2 periods of 1 year each, at Visit Belfast's sole discretion. This option to extend will only be considered upon satisfactory performance of the successful provider and the requisite funding being made available to Visit Belfast. Projects within the contract will be agreed individually and Visit Belfast is under no obligation to award any services required exclusively to the successful provider or ensure any number, value or scale of projects during the contract.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Feb 2024, 18:58 GMT
Last source update
8 Feb 2024, 18:58 GMT
Award evaluation window
15 Mar 2024 – …
Authority reference
VB009
FTS notice number
2024/S 000-004310
Classification (CPV)
Graphic design services
Delivery area
Northern Ireland (UKN06)
Official registry OCID
ocds-h6vhtk-04388b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Visit Belfast may require members of a consortium to assume a specific legal form if awarded the contract pursuant to Regulation 19(6) of the Public Contracts Regulations 2015 (as amended). Alternatively, the consortium members may be required to accept joint and several liability under any contract awarded. Visit Belfast reserves the right to request further information regarding sub-contractors and/or consortium members if considered relevant. Where parties are bidding in partnership, joint and several liability will be required. Financial guarantees and/or other guarantees of performance may be required by Visit Belfast if considered appropriate.

Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:Any appeals should be promptly brought to the attention of Visit Belfast and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 (as amended). Any appeals must be brought within the time-scales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015 (as amended). In accordance with such regulations, Visit Belfast will also incorporate a minimum 10 calendar day standstill period from the point information on award of contract is communicated to bidders.

Publisher note: The costs of responding to this notice and participation in the process shall be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract unless and until a formal contract is entered into (as confirmed in writing by Visit Belfast).

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://e-sourcingni.bravosolution.co.uk/web/login.shtml ↗

Submission deadline
15 Mar 2024, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
15 Mar 2024, 17:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

8 Feb 2024 → 15 Mar 2024 · 3 dates
  1. Notice published
    8 Feb 2024, 18:58 GMT
  2. Submission deadline
    15 Mar 2024, 17:00 GMT
  3. Bids opened
    15 Mar 2024, 17:30 GMT

Contracting authority & participating public bodies

Belfast Visitor and Convention Bureau Limited trading as Visit Belfast

Contracting authorityRegional or local agency/officeTourism 9 Donegall Square North, Belfast, Northern Ireland, BT1 5GBContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of Justice in Northern IrelandMediation bodyReview body BelfastContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria