Official UK procurement notice
Grant Fund Manager Dynamic Purchasing System
Authority: Scottish Government (Central government)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionThe Scottish Government is extending a Dynamic Purchasing System (DPS) for Grant Fund Managers. Potential participants must
complete the SPD (Single Procurement Document) and meet the minimum entry criteria to participate on the DPS.
- Recurrence: Estimated timing for further notices to be published: Q2 2027
CPV: Business and management consultancy and related services · Financial consultancy services · Other community, social and personal services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 2 bids received · 1 suppliers appointed
- Market period
- 2 yrs 11 mo from 9 Jul 2026
The lotProcurement structure
single lot · value publishedLot #1This is an extension to the current Grant Fund Manager DPSRenewalPublished value£80,000,000
This is an extension to the current Grant Fund Manager DPS. If you are a Supplier currently on the DPS, there is no requirement to resubmit an application. For new Suppliers please see guidance below.
The Scottish Government is looking to establish a Dynamic Purchasing System to provide grant fund manager services to a range of grants.
The key service requirement will the administration and distribution of grant funds and associated pre and post funding activities. Suppliers
will also be expected to make all necessary arrangements to ensure that the full value of available funding is appropriately spent in each
financial year, provide the required Management Information (MI) as requested by the Scottish Government, ensure suitable staff are
trained and qualified in service delivery as well as having arrangements in place to ensure that all information held shall be securely and
sensitively managed. Full detailed requirements will be contained within each call off tender documentation.
No form of volume guarantee has been granted and the Authority shall not be bound to order any of the services.
Please note that the forecast value of the DPS is based on the value of the fund manager services, not the value of the grant funds.
(PCS-T project code 25336) Additional information: Please note this is an extension for new suppliers, current suppliers do not need to re-submit. The original Contract Notice can be found on Find a Tender and Public Contracts Scotland. OCID - ocds-r6ebe6-0000755309
TS/OJEU 20240117-000004 (2024/S 000-001598)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality: 40-80%
- Price: 20-60%
- Suitability
Experience of Grant Fund Management activites as part of the Technical Criteria.
- Economic & financial standing
Insurance Liabilities will be taken on a risk based approach for each Call-off contract under the DPS.
The potential types of insurances that may be required are indicated below:
Employer's Liability Insurance
Public Liability Insurance
Professional Indemnity Insurance.
Financial Assessment will also be taken on a risk based approach for each Call-off contract under this DPS.
- Technical & professional ability
To assess your suitability, you must provide 2 different examples of grant fund manager services your organisation has unertaken within
the last 3 years.
Each different example must be relevant to the key service requirement. Examples should be concise but generally in the 300 word range.
Responses must be provided in question 4C.1.2 of the SPD document
- “Grant Fund Manager Dynamic Purchasing System” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use the vehicle
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Estimated timing for further notices to be published: Q2 2027
- First published
- 22 Sept 2023, 08:51 BST
- Last source update
- 22 Jul 2026, 11:23 BST
- Award evaluation window
- 5 Jan 2029 – …
- Authority reference
668029- FTS notice number
2026/S 000-069065- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0402d7Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This is an extension to the current Grant Fund Manager DPS. As this DPS is open for Suppliers to join and leave at any time, this notice is to draw attention to any new/potential new Suppliers that wish to join. Any current Suppliers do not need to submit any new documents. Please note that the anticipated value of the DPS is based on the value of the fund manager services and not the value of the grant funds. We envisage that the value of the call-off contracts (and the grant funds to be managed) to range from thousands to multi millions however, no form of volume guarantee has been granted by the Authority. If your application to join the DPS is successful, you will have the opportunity to bid for the Call-off contracts with effect from that point. Call-offs under the DPS will be issued electronically via PCS-t, however, for those who do not use PCS-t, alternative electronic routes may be used and are acceptable. The DPS will be available for use by the Scottish Ministers (including Agencies). Further details can be found in the Information for Participants document within the General Attachments area on PCS-t. The Authority is utilising PCS-t for this exercise and the Project Code is 25336. For more information please see: PCS-Tender (Information) - Public Contracts Scotland The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25336. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: N/A The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: Community Benefits may be required at Call-off level. (SC Ref:749570) The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25336. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:836956)
How to participate & submission route
Official notice Apply via Public Contracts Scotland- Requests to participate (first stage)
- —
- Admission period ends
- 5 Jan 2029, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 5 Jan 2029, 12:00 GMT
Timeline
1 Nov 2023 → 5 Jan 2029 · 7 dates- Next notice expected1 Nov 2023
- Contract starts103 days ago9 Jul 2026, 00:00 BST
- Notice published90 days ago22 Jul 2026, 11:23 BST
- Today20 Oct 2026
- Invitations to tender expectedin 80 days8 Jan 2027
- Admission / appointment period endsperiod end, not a bid countdown5 Jan 2029, 12:00 GMT
- Bids opened5 Jan 2029, 12:00 GMT
- Bids must remain valid until5 Jan 2029, 23:59 GMT
Notice history
13 events · 6 releases on Find a Tender · since 17 Nov 2023- Published value updated to £22,570,47117 Nov 2023, 10:15 GMTwas £42,000,000
- Status changed to active17 Nov 2023, 10:15 GMT
- Procurement method changed17 Nov 2023, 10:15 GMT
- Deadline published: 18 Dec 2023, 12:00 GMT17 Nov 2023, 10:15 GMT
- Deadline moved to 8 Jan 2027, 12:00 GMT17 Jan 2024, 12:25 GMT+1117 days · was 18 Dec 2023, 12:00 GMT
- Status changed to complete22 Apr 2025, 10:30 BST
- Buyer details updated22 Apr 2025, 10:30 BST
- Buyer details updated4 Feb 2026, 10:37 GMT
- Published value updated to £80,000,00022 Jul 2026, 11:23 BSTwas £22,570,471
- Status changed to active22 Jul 2026, 11:23 BST
- Procurement method changed22 Jul 2026, 11:23 BST
- Deadline moved to 5 Jan 2029, 12:00 GMT22 Jul 2026, 11:23 BST+728 days · was 8 Jan 2027, 12:00 GMT
- Buyer details updated22 Jul 2026, 11:23 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Contract periodDuration End · II.2.7 | 8 Jan 2027 | 8 Jan 2029 | +731 d |
24 month extension to Grant Fund Manager DPS
Routine re-releases (6)
- 2024-01: 1 release · 17 Jan 2024
- 2023-11: 1 release · 17 Nov 2023
- 2023-09: 1 release · 22 Sept 2023
Commercial outcome & contract awardsAwards so far
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
Contract 016147-2025-698452-1
- Signed
- 8 Apr 2025
- Value
- £1,050,940
- Period
- … – 8 Jan 2029
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Edinburgh sheriff courtReview body
- Glasgow Sheriff CourtReview body
Suppliers admitted to the dynamic market
1 commercial party on the notice- Tropical Health and Education Trust (THET)Admitted to the market
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice; the tender pack is on the portal.