Find a TenderOpen admission
Published 22 Sept 2023, 08:51 BST

Official UK procurement notice

Grant Fund Manager Dynamic Purchasing System

Official notice

Authority: Scottish Government (Central government)·Consortium: 3 public authorities

Dynamic marketServicesOpen procedure
Dynamic market estimate£80,000,000market-wide estimate, not attributable revenue · 2 value updates
Admission open until 5 Jan 202912:00 GMT · period end, not a bid countdown
Next notice expected 1 Nov 2023
Market period 2 yrs 11 moends 8 Jan 2029 · starts 9 Jul 2026

What is being bought

Published requirement description

The Scottish Government is extending a Dynamic Purchasing System (DPS) for Grant Fund Managers. Potential participants must

complete the SPD (Single Procurement Document) and meet the minimum entry criteria to participate on the DPS.

  • Recurrence: Estimated timing for further notices to be published: Q2 2027

CPV: Business and management consultancy and related services · Financial consultancy services · Other community, social and personal services

How this dynamic market works

From the published notice
Type
Dynamic market
Bids received
2 bids received · 1 suppliers appointed
Market period
2 yrs 11 mo from 9 Jul 2026

The lotProcurement structure

single lot · value published
Lot #1This is an extension to the current Grant Fund Manager DPSRenewal 2 yrs 11 moPublished value£80,000,000

This is an extension to the current Grant Fund Manager DPS. If you are a Supplier currently on the DPS, there is no requirement to resubmit an application. For new Suppliers please see guidance below.

The Scottish Government is looking to establish a Dynamic Purchasing System to provide grant fund manager services to a range of grants.

The key service requirement will the administration and distribution of grant funds and associated pre and post funding activities. Suppliers

will also be expected to make all necessary arrangements to ensure that the full value of available funding is appropriately spent in each

financial year, provide the required Management Information (MI) as requested by the Scottish Government, ensure suitable staff are

trained and qualified in service delivery as well as having arrangements in place to ensure that all information held shall be securely and

sensitively managed. Full detailed requirements will be contained within each call off tender documentation.

No form of volume guarantee has been granted and the Authority shall not be bound to order any of the services.

Please note that the forecast value of the DPS is based on the value of the fund manager services, not the value of the grant funds.

(PCS-T project code 25336) Additional information: Please note this is an extension for new suppliers, current suppliers do not need to re-submit. The original Contract Notice can be found on Find a Tender and Public Contracts Scotland. OCID - ocds-r6ebe6-0000755309

TS/OJEU 20240117-000004 (2024/S 000-001598)

Contract period: 9 Jul 2026 – 8 Jan 2029 (2 yrs 11 mo)
Delivery: Scotland · Scotland
Extensions: January 2027Second stage: 21–null candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids are scored
  • Quality: 40-80%
  • Price: 20-60%
Conditions of participation3
  • Suitability

    Experience of Grant Fund Management activites as part of the Technical Criteria.

  • Economic & financial standing

    Insurance Liabilities will be taken on a risk based approach for each Call-off contract under the DPS.

    The potential types of insurances that may be required are indicated below:

    Employer's Liability Insurance

    Public Liability Insurance

    Professional Indemnity Insurance.

    Financial Assessment will also be taken on a risk based approach for each Call-off contract under this DPS.

  • Technical & professional ability

    To assess your suitability, you must provide 2 different examples of grant fund manager services your organisation has unertaken within

    the last 3 years.

    Each different example must be relevant to the key service requirement. Examples should be concise but generally in the 300 word range.

    Responses must be provided in question 4C.1.2 of the SPD document

What this means for your bid
  • “Grant Fund Manager Dynamic Purchasing System” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Open admission
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use the vehicle
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Estimated timing for further notices to be published: Q2 2027
First published
22 Sept 2023, 08:51 BST
Last source update
22 Jul 2026, 11:23 BST
Award evaluation window
5 Jan 2029 – …
Authority reference
668029
FTS notice number
2026/S 000-069065
Classification (CPV)
Business and management consultancy and related servicesFinancial consultancy servicesOther community, social and personal services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0402d7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This is an extension to the current Grant Fund Manager DPS. As this DPS is open for Suppliers to join and leave at any time, this notice is to draw attention to any new/potential new Suppliers that wish to join. Any current Suppliers do not need to submit any new documents. Please note that the anticipated value of the DPS is based on the value of the fund manager services and not the value of the grant funds. We envisage that the value of the call-off contracts (and the grant funds to be managed) to range from thousands to multi millions however, no form of volume guarantee has been granted by the Authority. If your application to join the DPS is successful, you will have the opportunity to bid for the Call-off contracts with effect from that point. Call-offs under the DPS will be issued electronically via PCS-t, however, for those who do not use PCS-t, alternative electronic routes may be used and are acceptable. The DPS will be available for use by the Scottish Ministers (including Agencies). Further details can be found in the Information for Participants document within the General Attachments area on PCS-t. The Authority is utilising PCS-t for this exercise and the Project Code is 25336. For more information please see: PCS-Tender (Information) - Public Contracts Scotland The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25336. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: N/A The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: Community Benefits may be required at Call-off level. (SC Ref:749570) The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25336. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:836956)

How to participate & submission route

Official notice Apply via Public Contracts Scotland
Submission portal named on this notice: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Requests to participate (first stage)
—
Admission period ends
5 Jan 2029, 12:00 GMT
Clarification deadline
—
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
5 Jan 2029, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Nov 2023 → 5 Jan 2029 · 7 dates
  1. Next notice expected
    1 Nov 2023
  2. Contract starts103 days ago
    9 Jul 2026, 00:00 BST
  3. Notice published90 days ago
    22 Jul 2026, 11:23 BST
  4. Today
    20 Oct 2026
  5. Invitations to tender expectedin 80 days
    8 Jan 2027
  6. Admission / appointment period endsperiod end, not a bid countdown
    5 Jan 2029, 12:00 GMT
  7. Bids opened
    5 Jan 2029, 12:00 GMT
  8. Bids must remain valid until
    5 Jan 2029, 23:59 GMT

Notice history

13 events · 6 releases on Find a Tender · since 17 Nov 2023
  1. Published value updated to £22,570,471
    17 Nov 2023, 10:15 GMT
    was £42,000,000
  2. Status changed to active
    17 Nov 2023, 10:15 GMT
  3. Procurement method changed
    17 Nov 2023, 10:15 GMT
  4. Deadline published: 18 Dec 2023, 12:00 GMT
    17 Nov 2023, 10:15 GMT
  5. Deadline moved to 8 Jan 2027, 12:00 GMT
    17 Jan 2024, 12:25 GMT
    +1117 days · was 18 Dec 2023, 12:00 GMT
  6. Status changed to complete
    22 Apr 2025, 10:30 BST
  7. Buyer details updated
    22 Apr 2025, 10:30 BST
  8. Buyer details updated
    4 Feb 2026, 10:37 GMT
  9. Published value updated to £80,000,000
    22 Jul 2026, 11:23 BST
    was £22,570,471
  10. Status changed to active
    22 Jul 2026, 11:23 BST
  11. Procurement method changed
    22 Jul 2026, 11:23 BST
  12. Deadline moved to 5 Jan 2029, 12:00 GMT
    22 Jul 2026, 11:23 BST
    +728 days · was 8 Jan 2027, 12:00 GMT
  13. Buyer details updated
    22 Jul 2026, 11:23 BST
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—Contract periodDuration End · II.2.78 Jan 20278 Jan 2029+731 d

24 month extension to Grant Fund Manager DPS

Routine re-releases (6)
  • 2024-01: 1 release · 17 Jan 2024
  • 2023-11: 1 release · 17 Nov 2023
  • 2023-09: 1 release · 22 Sept 2023

Commercial outcome & contract awardsAwards so far

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 8 Apr 2025

1 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

  • Contract 016147-2025-698452-1

    Signed
    8 Apr 2025
    Value
    £1,050,940
    Period
    … – 8 Jan 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad0——

Contracting authority & participating public bodies

2 public bodies on the notice

Scottish Government

Contracting authorityCentral GovernmentBody governed by public lawGeneral public servicesMinistry or any other national or federal authority, including their regional or local subdivisions 4 Atlantic Quay, 70 York St, Glasgow, Scotland, G2 8EAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh sheriff courtReview body Edinburgh
  • Glasgow Sheriff CourtReview body Glasgow

Suppliers admitted to the dynamic market

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice; the tender pack is on the portal.