TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 29 Sept 2025, 15:21 BST

Official UK procurement notice

Graduation Production Services 2026 and 2027

Official notice

Authority: Cardiff University (Education)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: UKWales (UKL22)
Published estimate£399,999≈ £229k / year · £479,999 inc. VAT
Submissions closed 4 Nov 2025awarded 2 Dec 2025
Awarded to Production 78 Ltd
Contract term 1 yr 9 moends 31 Aug 2027 · starts 15 Dec 2025

What is being bought

Published requirement description

Full Event Production and Management services to apply to Cardiff University’s Graduation 2026 (and 2027) ceremonies at Utilita Arena, Cardiff (www.utilitaarenacardiff.co.uk ↗).

  • No preliminary market engagement: Existing requirement, market knowledge based on previous experience.

CPV: Event services

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 yr 9 moSMEPublished value£399,999
Contract period: 15 Dec 2025 – 31 Aug 2027 (1 yr 9 mo)Value: £399,999 exc. VAT · £479,999 inc. VAT
Delivery: WalesEligibility: SME eligible
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (3)
  • Quality: 65%
  • Responsible Procurement: 10%
  • Price: 25%
Published award criteria (3)
  • Quality
  • Responsible Procurement
  • Price
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 Sept 2025, 15:21 BST
Last source update
29 Jan 2026, 14:59 GMT
Award evaluation window
Submission end – 3 Dec 2025
Authority reference
CU.1943.SF
FTS notice number
2025/S 000-060583
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event services
Delivery area
UKWales (UKL22)
Official registry OCID
ocds-h6vhtk-05a437 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
4 Nov 2025, 12:00 GMT
Clarification deadline
24 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

29 Sept 2025 → 29 Jan 2026 · 8 dates
  1. Tender notice published386 days ago
    29 Sept 2025, 15:21 BST
  2. Clarification questions by361 days ago
    24 Oct 2025, 12:00 BST
  3. Submission deadline350 days ago
    4 Nov 2025, 12:00 GMT
  4. Assessment summaries sent322 days ago
    2 Dec 2025
  5. Award decision expected by320 days ago
    3 Dec 2025, 23:59 GMT
  6. Standstill ends311 days ago
    12 Dec 2025, 23:59 GMT
  7. Contract starts309 days ago
    15 Dec 2025
  8. Latest notice published264 days ago
    29 Jan 2026, 14:59 GMT

Notice history

5 events · 3 releases on Find a Tender · since 29 Sept 2025
  1. Tender notice published
    29 Sept 2025, 15:21 BST
    UK4
  2. Contract award notice published
    3 Dec 2025, 08:57 GMT
    UK6
  3. Status changed to complete
    3 Dec 2025, 08:57 GMT
  4. Contract signature expected
    15 Dec 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    29 Jan 2026, 14:59 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £400,0001 award exc. VAT
Bids received 55 from SMEs
Contracts signed 1latest 26 Jan 2026
Awarded toValueDateStatus
Production 78 LtdSME12 Jan 2026 – 31 Aug 2027£400,0002 Dec 2025Awarded

Contracts

  • Graduation Production Services 2026 and 2027 · Production 78 LtdSME

    Signed
    26 Jan 2026
    Value
    £400,000
    Period
    26 Jan 2026 – 31 Aug 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders50—

Contracting authority & participating public bodies

Cardiff University

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PHVT-4343-HWYR Procurement Services, Cardiff, Wales, CF24 4HQContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Production 78Awarded supplierGB-PPON: PCHT-8535-HRTL 1 Waterloo Buildings, Bridgend, Wales, CF31 3TRContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender