Official UK procurement notice
Graduation Photography · UK public procurement notice
Authority: Swansea University (Education)
What is being bought
Published requirement descriptionThe University has a requirement for graduation photography. This is a concessions contract. There will be no cost to the University for the provision of photography; graduates will be required to pay for any services they require direct to the supplier.
The supplier will pay a minimum of 50% of their photography sales income back to the University as commission.
The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.
CPV: Photographs · Specialised photography services
The lotProcurement structure
single lot · no lot value publishedLot #1The University has a requirement to appoint a supplier to conduct photography when…AwardedRenewal
The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.
Ceremonies will take place twice yearly, namely in July (approximately 4,000-5,000 graduates) and December (approximately 3,000-4,000 graduates). The Winter ceremonies will normally take place at the Great Hall at the University’s Bay Campus and will typically last up 3-4 days with up to 4 ceremonies (200 graduates per ceremony). Summer ceremonies will also be delivered in Swansea Arena over the space of approximately 4 days (350-400 graduates per ceremony with up to 3 ceremonies per day).
When utilising Swansea Arena, post-ceremony functions such as official photography may be held off-site on one of the University campuses.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical ability and Implementation: 21%
- Customer Service - graduation day: 19%
- Commission based contract: 5%
- price: 55%
Published award criteria (4)
- Technical ability and Implementation: 21%
- Customer Service - graduation day: 19%
- Commission based contract: 5%
- Price: 55%
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Jan 2024, 15:55 GMT
- Last source update
- 10 Sept 2024, 14:31 BST
- Award evaluation window
- 12 Feb 2024 – …
- Authority reference
SU120(23)- FTS notice number
2024/S 000-028972- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042c78Find a Tender
Publisher note: (WA Ref:144462)
How it was run
Official notice- Submission deadline
- 12 Feb 2024, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 12 Feb 2024, 14:00 GMT
Timeline
12 Feb 2024 → 10 Sept 2024 · 3 dates- Submission deadline12 Feb 2024, 14:00 GMT
- Bids opened12 Feb 2024, 14:00 GMT
- Notice published10 Sept 2024, 14:31 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Sept 2024, 14:31 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| H Tempest Ltd. | — | — | Awarded |
Contracts
Contract 028972-2024-SU120(23)-1 · H Tempest Ltd.
- Signed
- 5 Jul 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The University has a requirement to appoint a supplier to conduct photography when… | 3bids · 3 electronic · 3 from abroad | 3 | — | £77,580 – £101,208 |
| Whole notice | — | — | — | £77,580 – £101,208 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- H Tempest Ltd.Awarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.