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Published 28 Mar 2024, 11:02 GMT

Official UK procurement notice

Graduation Event Management Services - University of Aberdeen

Official notice

Authority: University of Aberdeen (Education)

ServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM50)
Awarded value£90,000published contract · exc. VAT
Submissions closed 29 Apr 2024awarded 21 May 2024
Awarded to Metro Production Group

What is being bought

Published requirement description

Award of contract for a main contractor who, working alongside the marquee provider, will to deliver an event which conveys the same high levels of experience, as can be provided in our established venues, fully befitting the profile of the event and its importance in the University academic year.

The summer graduations this year will be hosted between the 24th and 28th of June 2024.

CPV: Cultural event organisation services · Event services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal

Award of contract following open ITT.

Delivery: Scotland
Extensions: We anticipate the contract to be for a period of 1 year beginning 1st June 2024. Subject to performance and mutual agreement, 3 further extension periods, each of 1 year may be available.Variant bids: not allowed
79952000 Event services79952100 Cultural event organisation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 30%Social value: 5%
Published sub-criteria (6)
  • Service Delivery: 45%
  • Personnel: 10%
  • Contract Management: 5%
  • Continuous Improvement & Innovation: 5%
  • price: 30%
  • Social Responsibility, Workforce Matters & Sustainability: 5%
Published award criteria (6)
  • Service Delivery: 45
  • Personnel: 10
  • Contract Management: 5
  • Social Responsibility, Workforce Matters & Sustainability: 5
  • Continuous Improvement & Innovation: 5
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
28 Mar 2024, 11:02 GMT
Last source update
23 May 2024, 09:48 BST
Award evaluation window
29 Apr 2024 – …
Authority reference
AU23/60
FTS notice number
2024/S 000-016273
Classification (CPV)
Cultural event organisation servicesEvent services
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-044e0f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:767195)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
29 Apr 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
29 Apr 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

29 Apr 2024 → 23 May 2024 · 3 dates
  1. Submission deadline
    29 Apr 2024, 12:00 BST
  2. Bids opened
    29 Apr 2024, 12:00 BST
  3. Notice published
    23 May 2024, 09:48 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 May 2024, 09:48 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £90,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 21 May 2024
Awarded toValueDateStatus
Metro Production GroupSME£90,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

University of Aberdeen

Contracting authorityEducationBody governed by public lawEducation University Office, King's College, Aberdeen, Scotland, AB24 3FXContact email Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeeen Sheriff CourtReview body Aberdeen

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria