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Official procurement procedure
Gloucestershire Holiday Activities and Food Programme (HAF)
Health and social work services
Other community
social and personal services
+2 more
Published value
Not published
Submission deadline Not published
Lots published18
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Gloucestershire County Council: "Gloucestershire Holiday Activities and Food Programme (HAF)". Published status: complete. Published value: Value not published. 18 published lots. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Gloucestershire County Council | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Gloucestershire County Council
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Gloucestershire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
5.4Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 191 active published awards; 175 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityGloucestershire County Council | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSFramework | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published2 Nov 2022, 14:43 GMT | Last source update2 Nov 2022, 14:43 GMT | Recurring procurementNot published |
ClassificationHealth and social work services, Other community, social and personal services, Recreational, cultural and sporting services | ||
Delivery area | ||
OCIDocds-h6vhtk-033724 | ||
What is being bought
The Holiday Activities and Food programme (HAF) is funded by the Department for Education to deliver activities and food to children and young people eligible for benefits related Free School Meals (FSM) during the three main school holiday periods.
In Gloucestershire we are establishing a modified (pseudo) framework which has three lots, each with six district sub-lots:
Lot 1 Six District Leads to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, who will develop and deliver the programme each District. Only one provider may be appointed per district, providers can bid for more than one district. Lot 1 is now awarded and closed for new entrants.
Lot 2 Activity Providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District and countywide providers. Multiple providers may be appointed per district, providers can bid for more than one district.
Lot 3 Specialist SEND providers to cover Gloucester City; Cheltenham Borough; Tewkesbury District; Forest of Dean District; Stroud District and the Cotswolds, working with District leads who will develop and deliver the programme each District.
Multiple providers may be appointed per district, providers can bid for more than one district. Please note that while Lots 2 and 3 will allow new applications to be submitted, they will only be assessed three times a year, approximately 10 weeks before the next HAF holiday. Exact dates will be confirmed once school holidays are, via the link https://procontract.due-north.com/Advert?advertId=65460f84-35d1-ec11-8114-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21. List of suppliers on framework: https://procontract.due-north.com/ContractsRegister/ViewContractDetails?contractId=5bb0d6ef-31d1-ec11-8114-005056b64545&p=696a9836-1895-e511-8105-000c29c9ba21
We expect potential providers to meet a number of minimum standards; these are detailed in the ITT. We advise all interested providers to read the entire ITT and all documents referenced or linked to within the ITT carefully, to inform themselves about the opportunity and whether they would be interested in submitting a response. Please login to Procontract via www.supplyingthesouthwest.org.uk and register your interest in the opportunity.
All questions related to this contract should be sent using the discussions function which will be available once you have logged in and registered your interest
What changed
From the official release history
- tender value changed
2 Nov 2022, 14:43 GMT - Status changed to complete
2 Nov 2022, 14:43 GMT - Official notice release published
2 Nov 2022, 14:43 GMT - Submission deadline changed to published date
2 Nov 2022, 14:43 GMT - Published value updated to £4,500,000
12 May 2022, 16:23 BST - Status changed to active
12 May 2022, 16:23 BST - Official notice release published
12 May 2022, 16:23 BST - Submission deadline changed to 14 Jun 2022, 10:00 BST
12 May 2022, 16:23 BST - Buyer information updated
12 May 2022, 16:23 BST
Lots and requirements (18)
Published by the contracting authority
- Lot 1 · #1aGloucester City District LeadcancelledPublished valueNot publishedThe purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 2 · #1bCheltenham Borough District LeadcancelledPublished valueNot publishedThe purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 3 · #1cTewkesbury District LeadcancelledPublished valueNot publishedThe purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 4 · #1dForest of Dean District LeadcancelledPublished valueNot publishedThe purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 5 · #1eStroud District LeadcancelledPublished valueNot publishedThe purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 6 · #1fThe Cotswolds District LeadcancelledPublished valueNot publishedThe purpose of the District Lead Organisation is to develop and deliver the HAF programme in that District, to ensure that the provision meets DFE requirements, and the HAF framework standards. The District Leads will meet regularly as members of the Gloucestershire HAF delivery group, be supported the by the GCC HAF team and encouraged to share good practice across the County. Only one provider may be appointed per district, providers can bid for more than one district. Successful bidders to Lot 1 will be issued with a three-year call-off contract with option to break if annual funding not received from the DFE.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 7 · #2aGloucester City Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 8 · #2bCheltenham Borough Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 9 · #2cTewkesbury District Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 10 · #2dForest of Dean District Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 11 · #2eStroud District Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 12 · #2fThe Cotswolds Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 13 · #3aGloucester City Specialist SEND Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 14 · #3bCheltenham Borough Specialist SEND Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 15 · #3cTewkesbury District Specialist SEND Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 16 · #3dForest of Dean District Specialist SEND Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 17 · #3eStroud District Specialist SEND Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
- Lot 18 · #3fThe Cotswolds Specialist SEND Activity ProviderscancelledPublished valueNot publishedActivity providers will deliver HAF provision in one or more Districts, in liaison with the District Lead Organisation. Lot 3 Applicants will be specialist providers for children and young people with more complex special educational needs and/or disabilities and will be required to demonstrate that they have the appropriate policies and procedures in place to keep children safe and provide activities that they enjoy. Applicants are required to indicate in their application whether they can deliver for both Summer and Winter Holiday periods in 2022 and proposals for delivery as these HAF holiday work packages will be called off immediately on award to the framework. Multiple providers may be appointed per district, providers can bid for more than one district.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
2 Nov 2022, 14:43 GMT - Award active
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Not published · Not published - Contract active
Signed 18 Jul 2022, 00:00 BST · £340,587 - Contract active
Signed 18 Jul 2022, 00:00 BST · £302,298 - Contract active
Signed 18 Jul 2022, 00:00 BST · £61,647 - Contract active
Signed 18 Jul 2022, 00:00 BST · £34,641 - Contract active
Signed 18 Jul 2022, 00:00 BST · £50,556 - Contract active
Signed 18 Jul 2022, 00:00 BST · £111,720 - Contract active
Signed 18 Jul 2022, 00:00 BST · £52,533 - Contract active
Signed 18 Jul 2022, 00:00 BST · £46,497 - Contract active
Signed 18 Jul 2022, 00:00 BST · £69,804 - Contract active
Signed 18 Jul 2022, 00:00 BST · £81,975 - Contract active
Signed 18 Jul 2022, 00:00 BST · £110,805 - Contract active
Signed 18 Jul 2022, 00:00 BST · £59,781 - Contract active
Signed 18 Jul 2022, 00:00 BST · £359,100 - Contract active
Signed 18 Jul 2022, 00:00 BST · £209,265 - Contract active
Signed 18 Jul 2022, 00:00 BST · £304,959 - Contract active
Signed 18 Jul 2022, 00:00 BST · £628,038 - Contract active
Signed 11 Jul 2022, 00:00 BST · £68,319
Commercial outcome and competition
Awards Gloucestershire Gateway Trust, The Venture Community Hub Not published · Not published · active Activate Management Ltd, Barnardo's, Bloodhound Education Ltd, Bridge Youth Services, Cheltenham & Gloucester Gymnastics Club, Creative Sustainability, DNA Youth Consultancy Ltd, GL11 Community Hub, Growing Outdoor Learners, Health and Wellbeing Services, Just Camps LTD, Kiki's Out of school club, School of Larks, Sladebank Woods CIC, Sportily Not published · Not published · active Barnardo's, Bloodhound Education Ltd, Cheltenham & Gloucester Gymnastics Club, DNA Youth Consultancy Ltd, Inspire to Aspire, School of Larks, Sportily, Stow Active Sports, The Churn Project Not published · Not published · active Belmont School, The Spring Centre Not published · Not published · active Belmont School, SV Mentoring Not published · Not published · active Belmont School, Goals Beyond Grass Not published · Not published · active Belmont School, Forest Pulse Not published · Not published · active Belmont School Not published · Not published · active Belmont School, Paternoster School Not published · Not published · active Cheltenham Borough Council Not published · Not published · active Young Gloucestershire Not published · Not published · active Forest Voluntary Action Forum, World Jungle Not published · Not published · active Health and Wellbeing Services Not published · Not published · active Abbey Church CIO, Activate Management Ltd, Aspire Foundation, Barnardo's, Bloodhound Education Ltd, Brendans Bridge, Cheltenham & Gloucester Gymnastics Club, DNA Youth Consultancy Ltd, Educraft, Elmbridge Primary School, Fair Shares Gloucestershire, Infobuzz, Kendal Road Baptist Church, Mighty Mini Squad, Prostars (Forest Education Ltd) Not published · Not published · active Art Shape, Bloodhound Education Ltd, Bridge Youth Services, Cheltenham & Gloucester Gymnastics Club, Cheltenham Borough Council, Cheltenham YMCA, DNA Youth Consultancy Ltd, Inspire to Aspire, Move More, Sportily, Springbank Community Group CIC, The Rock Not published · Not published · active Bloodhound Education Ltd, Cheltenham & Gloucester Gymnastics Club, DNA Youth Consultancy Ltd, Infobuzz, Little Monsters Rugby, Move More, Prostars (Forest Education Ltd), Red Banana Drama, Sportily, Young Gloucestershire Not published · Not published · active Barnardo's, Bloodhound Education Ltd, Cheltenham & Gloucester Gymnastics Club, DNA Youth Consultancy Ltd, Progressive Sport, Prostars (Forest Education Ltd), Sportily, The Music Works, The Rewild Project CIC, World Jungle Not published · Not published · active |
Contracts Contract £340,587 · signed 18 Jul 2022, 00:00 BST · active Contract £302,298 · signed 18 Jul 2022, 00:00 BST · active Contract £61,647 · signed 18 Jul 2022, 00:00 BST · active Contract £34,641 · signed 18 Jul 2022, 00:00 BST · active Contract £50,556 · signed 18 Jul 2022, 00:00 BST · active Contract £111,720 · signed 18 Jul 2022, 00:00 BST · active Contract £52,533 · signed 18 Jul 2022, 00:00 BST · active Contract £46,497 · signed 18 Jul 2022, 00:00 BST · active Contract £69,804 · signed 18 Jul 2022, 00:00 BST · active Contract £81,975 · signed 18 Jul 2022, 00:00 BST · active Contract £110,805 · signed 18 Jul 2022, 00:00 BST · active Contract £59,781 · signed 18 Jul 2022, 00:00 BST · active Contract £359,100 · signed 18 Jul 2022, 00:00 BST · active Contract £209,265 · signed 18 Jul 2022, 00:00 BST · active Contract £304,959 · signed 18 Jul 2022, 00:00 BST · active Contract £628,038 · signed 18 Jul 2022, 00:00 BST · active Contract £68,319 · signed 11 Jul 2022, 00:00 BST · active |
Bid statistics bids: 2 (lot 1a) electronicBids: 2 (lot 1a) foreignBidsFromEU: 0 (lot 1a) foreignBidsFromNonEU: 0 (lot 1a) smeBids: 2 (lot 1a) bids: 1 (lot 1b) electronicBids: 1 (lot 1b) foreignBidsFromEU: 0 (lot 1b) foreignBidsFromNonEU: 0 (lot 1b) smeBids: 1 (lot 1b) bids: 1 (lot 1c) electronicBids: 1 (lot 1c) foreignBidsFromEU: 0 (lot 1c) foreignBidsFromNonEU: 0 (lot 1c) smeBids: 1 (lot 1c) bids: 2 (lot 1d) electronicBids: 2 (lot 1d) foreignBidsFromEU: 0 (lot 1d) foreignBidsFromNonEU: 0 (lot 1d) smeBids: 2 (lot 1d) bids: 1 (lot 1e) electronicBids: 1 (lot 1e) foreignBidsFromEU: 0 (lot 1e) foreignBidsFromNonEU: 0 (lot 1e) smeBids: 1 (lot 1e) bids: 22 (lot 2a) electronicBids: 22 (lot 2a) foreignBidsFromEU: 0 (lot 2a) foreignBidsFromNonEU: 0 (lot 2a) smeBids: 22 (lot 2a) bids: 12 (lot 2b) electronicBids: 12 (lot 2b) foreignBidsFromEU: 0 (lot 2b) foreignBidsFromNonEU: 0 (lot 2b) smeBids: 12 (lot 2b) bids: 10 (lot 2c) electronicBids: 10 (lot 2c) foreignBidsFromEU: 0 (lot 2c) foreignBidsFromNonEU: 0 (lot 2c) smeBids: 10 (lot 2c) bids: 9 (lot 2d) electronicBids: 9 (lot 2d) foreignBidsFromEU: 0 (lot 2d) foreignBidsFromNonEU: 0 (lot 2d) smeBids: 9 (lot 2d) bids: 16 (lot 2e) electronicBids: 16 (lot 2e) foreignBidsFromEU: 0 (lot 2e) foreignBidsFromNonEU: 0 (lot 2e) smeBids: 16 (lot 2e) |
Buyer and organisations in this procedure
Showing primary 50 of 67 published organisations
Gloucestershire County Council
Contracting authority GB-FTS-24838Documents (0)
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