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Published 24 Jul 2023, 09:35 BST

Official UK procurement notice

Gentoo - Framework for Mechanical & Electrical Services

Official notice

Authority: Gentoo Group Limited (Public body)

Framework agreement2 lotsWorksOpen procedureSME suitable
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: North East (UKC23)
Framework ceiling (notional)£5,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 1 Sept 2023awarded 7 Nov 2023
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Gentoo Group is seeking tenders from suitably qualified and experienced Providers in

relation to entering into a four-year framework agreement to provide various works and

services within the geographical management area of the City of Sunderland,

Houghton/Hetton and Washington. The Framework will be structured as follows

Lot 1 - Mechanical Services.

Plant Room refurbishments; Communal boiler replacements

Lot 2 - Electrical Services.

Communal rewires; Lighting replacements; Fire alarm replacements; Emergency lighting

replacements; Storage heater replacements; non-domestic electrical services

CPV: Alarm system and antenna installation work · Boiler installation work · Electrical wiring and fitting work · Fire-alarm system installation work · Heating, ventilation and air-conditioning installation work · Overhaul and refurbishment work · Repair and maintenance services of boilers · Repair and maintenance services of electrical building installations · Water boilers

How this framework works

From the published notice
Places
up to 11 suppliers · 6 bids on the busiest of 2 lots (0.5 per place) · 7 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £2,500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Mechanical ServicesCancelledceiling above

Mechanical Services including but not limited to

  • Plant room refurbishments;
  • communal boiler replacements

and associated activities Additional information: Framework Period 48 Months.

The Authority seeks to appoint up to 4 Suppliers able to provide the requirements covered by this lot.

Delivery: North East
Variant bids: not allowed
44621210 Water boilers45331000 Heating, ventilation and air-conditioning installation work45331110 Boiler installation work45453000 Overhaul and refurbishment work50531100 Repair and maintenance services of boilers
Lot #2Electrical ServicesCancelledceiling above

Electrical Services including but not limited to

  • Communal rewires
  • Lighting replacements
  • Fire Alarm replacements
  • Emergency Lighting replacements
  • Storage heater replacements
  • Non Domestic electrical services

and associated activities Additional information: Framework Period 48 Months.

The Authority seeks to appoint up to 4 Suppliers able to provide the requirements covered by this lot.

Delivery: North East
Variant bids: not allowed
45311000 Electrical wiring and fitting work45312000 Alarm system and antenna installation work45312100 Fire-alarm system installation work50711000 Repair and maintenance services of electrical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 50%Social value: 10%
Published award criteria (3)
  • Quality: 40
  • Social Value: 10
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Gentoo - Framework for Mechanical & Electrical Services” is a framework: the contest is a place on its panel, up to 11 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
24 Jul 2023, 09:35 BST
Last source update
20 Nov 2023, 13:16 GMT
Award evaluation window
1 Sept 2023 – …
Authority reference
DN669788
FTS notice number
2023/S 000-034263
Classification (CPV)
Alarm system and antenna installation workBoiler installation workElectrical wiring and fitting workFire-alarm system installation workHeating, ventilation and air-conditioning installation workOverhaul and refurbishment workRepair and maintenance services of boilersRepair and maintenance services of electrical building installationsWater boilers
Delivery area
North East (UKC23)
Official registry OCID
ocds-h6vhtk-03e490 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
1 Sept 2023, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
1 Sept 2023, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

1 Sept 2023 → 20 Nov 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    1 Sept 2023, 10:00 BST
  2. Bids opened
    1 Sept 2023, 10:00 BST
  3. Notice published
    20 Nov 2023, 13:16 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Nov 2023, 13:16 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 65 from SMEs · busiest of 2 lots
Contracts signed 2latest 7 Nov 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £2,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Mechanical Services

    Signed
    7 Nov 2023
    Value
    ceiling above
    Status
    active

  • Gentoo - Framework for Mechanical & Electrical Services, Lot 2 - Electrical Services

    Signed
    7 Nov 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Mechanical Services6bids · 6 electronic5——
2 · Electrical Services5bids · 5 electronic4——

Contracting authority & participating public bodies

Gentoo Group Ltd

Contracting authorityPublic bodyCharitable community benefits societyHousing and community amenities 2 Emperor Way, Doxford International Business Park, Sunderland, North East, SR3 3XRContact name, email, phone Published organisation website ↗
Process and specification contact points (1)
  • Prosper Procurement LtdProcess contact point Newcastle upon Tyne, North EastContact name, email, phone

Framework contractors & participating bidders

7 commercial parties on the notice
  • Capital UK Electrics LtdFramework contractor Unit 5e, Glover Ind Estate, Spire Rd,, Washington, North East, NE37 3ES
  • DFP Services LtdFramework contractor One West Durham, St Johns Road, Meadowfield Industrial Estate,, Durham, North East, DH7 8RD
  • Equans Regeneration LtdFramework contractor Merchant House, 12 Merchant Court, Monkton Business Park South, Hebburn, North East, NE31 2EX
  • H Malone & Sons LtdFramework contractor Gosforth Industrial Estate, Newcastle Upon Tyne, North East, NE3 1XL
  • Northern Electrical Fire Security LtdFramework contractor Unit 19a Spencer Court, Blyth Riverside Business Park,, Blyth, North East, NE24 5TW
  • Oakes Energy Services LtdFramework contractor Venter Building, 3 Mandarin Road, Rainton Bridge Business Park,, Houghton Le Spring, North East, DH4 5RA
  • Robert Kirkland (Blyth) LtdFramework contractor 62-66 Bridge St,, Blyth, North East, NE24 2AP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria