Official UK procurement notice
Gent Fire Alarm Systems [Maintenance of]
Procurement agent: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought
Published requirement descriptionMaintenance of the Fire Alarm Systems (Gent/Vigilon/Xenox panels) within various sites
across Hywel Dda University Health Board.
CPV: Repair and maintenance services · Repair and maintenance services of building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£76,000
- Condition of participation
All those who tender must be a Gent 24 approved Registered System Integrator provider able to maintain the all the various Panels involved.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality/Technical: 50%
- Commercial: 50%
Published award criteria (2)
- Commercial: Service Cost 40%, Call Out Scenario 8%, Priority Supplier Programme 2%
- Quality/Technical
- Condition of participation
All those who tender must be a Gent 24 approved Registered System Integrator provider able to maintain the all the various Panels involved.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Sept 2025, 14:34 BST
- Last source update
- 26 May 2026, 14:38 BST
- Authority reference
PS0688/25- FTS notice number
2025/S 000-055062- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0596c9Find a Tender
How it was run
Official notice- Submission deadline
- 25 Sept 2025, 12:00 BST
- Clarification deadline
- 22 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
submission must be submitted via etenderwales. etenderwales.bravosolution.co.uk ↗
Timeline
9 Sept 2025 → 26 May 2026 · 5 dates- Tender notice published9 Sept 2025, 14:34 BST
- Clarification questions by390 days ago22 Sept 2025, 12:00 BST
- Submission deadline387 days ago25 Sept 2025, 12:00 BST
- Contract starts350 days ago1 Nov 2025
- Latest notice published144 days ago26 May 2026, 14:38 BST
Notice history
5 events · 3 releases on Find a Tender · since 9 Sept 2025- Tender notice published9 Sept 2025, 14:34 BSTUK4
- Contract award notice published31 Oct 2025, 10:50 GMTUK6
- Status changed to complete31 Oct 2025, 10:50 GMT
- Contract signature expected3 Nov 2025, 23:59 GMTscheduled
- Contract details notice published26 May 2026, 14:38 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Merlin Fire ServicesSME4 Nov 2025 – 31 Oct 2027 | £79,040 | 21 Oct 2025 | Awarded |
Contracts
Gent Fire Alarms [Maintenance of] · Merlin Fire ServicesSME
- Signed
- 30 Oct 2025
- Value
- £79,040
- Period
- 1 Nov 2025 – 31 Oct 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeClients of the procurement agent
- NHS Wales Shared Services PartnershipProcuring entityUndertaking the Procurement process
Bidders & participating suppliers
1 commercial party on the notice- Merlin Fire ServicesAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents will be available via the etenderwales web portal.
- Technical specifications All documents will be available via the etenderwales web portal.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender