Official UK procurement notice
General Building Materials, also including Bathroom, Timber, UPVC, Tiles and Supplies & Cleaning
Authority: KINGSTOWN WORKS LIMITED (Public body)
What is being bought6 lots · detail below
Published requirement description3.1. We are seeking to appoint one supplier for each of the lots detailed below. Suppliers are welcome to bid for as many lots as they wish.
3.2. Lot 1 - General Building Materials. - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products along with MSDS sheets as part of your submission. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of £400,000
3.3. Lot 2 - Timber - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of £400,000.
3.4. Lot 3 - Bathroom Materials - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. A counter service is not required for this lot as all stock is managed and distributed by our stores team. No geographical restrictions are applied to the supplier on this lot. Standard delivery terms of 3 working days maximum do apply. Full details of warranty provision for showers needs to be detailed within the tender document (5 years) along with provision for the measure service for approximately 40no. replacement half height adaptive shower screens PA. . Estimated annual spend of £650,000.
3.5. Lot 4 - UPVC Materials. - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of £60,000.
3.6. Lot 5 - Tiles & Supplies. - - Used throughout the business for the general maintenance and repairs to properties within Hull. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. A counter service is not required for this lot as all stock is managed and distributed by our stores team. Standard delivery terms of 3 working days maximum do apply. Estimated annual spend of £140,000.
3.7. Lot 6 - Cleaning Materials - Used throughout the business for the general maintenance and of properties within Hull and both KWL sites. In order to maintain the quality of products supplied we ask for full details of all products. FOC samples may be requested for evaluation. Items found to be of poor quality may be rejected and a better quality alternative supplied at the same price. Requiring a counter service within the City (HU1-9) for collections. Estimated annual spend of £117,000.
3.8. The estimated annual value of each of the lots is detailed above this is based on historical usage. KWL can offer no guarantee of spend, volume or frequency of orders made to any supplier.
3.9. The supplier must note that the service to be provided is not an exclusive arrangement and in order to meet the conditions of our contracts KWL may seek other suppliers in the event of service failure, excessive lead times or change in quality etc.
3.10. The contract will be for a 2-year period commencing on 01 July 2026. The contracts may be extended for a further 3 year period (2 + 1 + 1 +1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term.
3.11. The award of contracts shall be carried out in accordance with KWL Purchasing Policy.
CPV: Construction structures and materials; auxiliary products to construction (except electric apparatus)
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£8,835,000 together) · same evaluation weights on every lotLot #1General Building MaterialsAwardedRenewalPublished value£2,000,000
The source published no individual description for this lot.
Lot #2TimberAwardedRenewalPublished value£2,000,000
The source published no individual description for this lot.
Lot #3Bathroom MaterialsAwardedRenewalPublished value£3,250,000
The source published no individual description for this lot.
Lot #4UPVC MaterialsAwardedRenewalPublished value£300,000
The source published no individual description for this lot.
Lot #5Tiles & SuppliesAwardedRenewalPublished value£700,000
The source published no individual description for this lot.
Lot #6Cleaning MaterialsAwardedRenewalPublished value£585,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 5. AWARD CRITERIA 5.1. Predetermined criteria will be used to assess and evaluate all tender responses. These criteria are set out below. Contracts will be awarded based on the most economically advantageous tender assessed from our point of view. 70% Price 30% Quality. 5.2. Please note that the tender will be awarded in the following lots, Lot 1 - General Building Materials Lot 2 - Timber Lot 3 - Bathroom Materials Lot 4 - UPVC Lot 5 - Tiles & Supplies Lot 6 - Cleaning Materials 5.3. The Price/Quality assessment will be applied to each lot, within the tender submission document you need to provide individual method statements for the lots in which you are interested, even if your proposal for each lot is the same you must complete a submission for each one. 5.4. Please note that when submitting a price for a Lot it is essential to Submit a price for all elements in that Lot, failure to adhere to this requirement will result in your tender being removed at the selection stage of the tender. 5.5. These criteria are set out below and will be evaluated via information submitted in the Tender Submission Document (document 2) and the Price Schedule (document 3). Both documents must be completed and returned as part of your tender submission in accordance with the instructions provided at Section 1.7. Failure to submit either document may affect your submission 5.6. Each Lot will be scored individually, from a combination of the Price score for that specific Lot and the quality score generated from the method statements provided. 5.7. The criteria outlined below will apply to all lots, within the tender submission document. You will need to supply individual method statements for the lots in which you are interested. Suppliers are permitted to submit a bid against one or more individual lots.
- Price: 5. AWARD CRITERIA 5.1. Predetermined criteria will be used to assess and evaluate all tender responses. These criteria are set out below. Contracts will be awarded based on the most economically advantageous tender assessed from our point of view. 70% Price 30% Quality. 5.2. Please note that the tender will be awarded in the following lots, Lot 1 - General Building Materials Lot 2 - Timber Lot 3 - Bathroom Materials Lot 4 - UPVC Lot 5 - Tiles & Supplies Lot 6 - Cleaning Materials 5.3. The Price/Quality assessment will be applied to each lot, within the tender submission document you need to provide individual method statements for the lots in which you are interested, even if your proposal for each lot is the same you must complete a submission for each one. 5.4. Please note that when submitting a price for a Lot it is essential to Submit a price for all elements in that Lot, failure to adhere to this requirement will result in your tender being removed at the selection stage of the tender. 5.5. These criteria are set out below and will be evaluated via information submitted in the Tender Submission Document (document 2) and the Price Schedule (document 3). Both documents must be completed and returned as part of your tender submission in accordance with the instructions provided at Section 1.7. Failure to submit either document may affect your submission 5.6. Each Lot will be scored individually, from a combination of the Price score for that specific Lot and the quality score generated from the method statements provided. 5.7. The criteria outlined below will apply to all lots, within the tender submission document. You will need to supply individual method statements for the lots in which you are interested. Suppliers are permitted to submit a bid against one or more individual lots. 3.13.1. Please note any delivery & environmental charges must be included in the tendered prices . Kingstown Works Ltd will not be responsible for any additional undisclosed costs. 3.13.2. Column H within the price schedule requests the supplier confirm if they are offering the exact match previously supplied to KWL or if the Supplier wishes to offer an alternative. The alternative option is colour coded. Red signifies products KWL doesn't wish to look at alternatives for and amber signifies products on which KWL would consider alternatives. These will be subject to approval before evaluation of the pricing schedule, and we may ask for alternatives if we feel the proposed product is not suitable. It remains the responsibility of the supplier to ensure all products proposed are fit for purpose. If suppliers are not able to meet the requirement, KWL reserves the right to award items separately. 3.13.3. KWL intends to select a single supplier for each lot, but does reserve the right to split the category if necessary. ie If a small number of items fall outside the range of products available to the supplier or 'on time' deliveries become an issue. 3.13.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add theses products to your basket of goods and can be considered part of your tender agreement.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Mar 2026, 15:11 GMT
- Last source update
- 11 Aug 2026, 10:48 BST
- Award evaluation window
- Submission end – 3 Jul 2026
- Authority reference
01/26- FTS notice number
2026/S 000-018558- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-065feaFind a Tender- Contract terms summary
17.1.5. Our standard payment terms are 30 days from the date on which the invoice is regarded as valid and undisputed.
- Risks
3.17. Evaluation of the Supplier's performance
3.17.1. The successful Supplier will be performance monitored during the life of the contract.
3.17.2. The basis of the performance monitoring will be upon a set of Key Performance Indicators (KPI's). The KPI's may include (but may not be limited to) measurement of aspects of On Time Deliveries, Price, Failed Orders, quality, timescales, Paperwork. A suite of KPI's will be agreed following the award of contracts.
3.17.3. Quarterly review meetings will be held (or more frequently when necessary) with the successful supplier(s).
Ongoing Contract Delivery
3.18. Service Level Agreement
3.18.1. The successful Suppliers will enter into a Service Level Agreement with KWL. Applicants should note that the terms and conditions of the agreement shall be such as to ensure both parties can maximise on their working relationship. Please refer to document 4 - Service Level Agreement (Draft)
3.18.2. The service level agreement (SLA) must be signed (Wet signature) by both parties before supply contract can commence
How it was run
Official notice- Submission deadline
- 29 May 2026, 12:00 BST
- Clarification deadline
- 25 May 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Please send all submissions to [email protected] before the deadline.
Details can also be found on our website: www.kwl.co.uk ↗
Timeline
2 Mar 2026 → 1 Sept 2026 · 8 dates- Tender notice published235 days ago2 Mar 2026, 15:11 GMT
- Clarification questions by151 days ago25 May 2026, 12:00 BST
- Submission deadline147 days ago29 May 2026, 12:00 BST
- Award decision expected by112 days ago3 Jul 2026, 23:59 BST
- Assessment summaries sent78 days ago7 Aug 2026, 00:00 BST
- Latest notice published73 days ago11 Aug 2026, 10:48 BST
- Standstill ends64 days ago20 Aug 2026, 23:59 BST
- Contract starts53 days ago1 Sept 2026, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 2 Mar 2026- Tender notice published2 Mar 2026, 15:11 GMTUK4
- Tender notice published24 Mar 2026, 15:11 GMTUK4
- Deadline moved to 29 May 2026, 12:00 BST24 Mar 2026, 15:11 GMT+60 days · was 30 Mar 2026, 12:00 BST
- Contract award notice published11 Aug 2026, 10:48 BSTUK6
- Status changed to complete11 Aug 2026, 10:48 BST
- Contract signature expected21 Aug 2026, 23:59 BSTscheduled
Published amendments (1)
In response to clarifications regarding pricing and market uncertainty relating to the Iranian conflict, shipping, oil and gas prices etc. We have agreed to extend the submission date to the Friday 29th May 2026. This will allow time for suppliers to evaluate the market further and bid competitively and with more confidence. Previously supplied documents will remain the same except for where dat…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 3 · Bathroom Materials1 award | |||
| PROCare Shower & Bathroom Centre LimitedSME7 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2031Extensions: The contract will be for a 2-year period commencing on 07 September 2026. The contracts may be extended for a further 3 year period (2 + 1 + 1 +1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term. · Options: Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add these products to your basket of goods and can be considered part of your tender agreement | £2,665,971 | 7 Aug 2026standstill to 20 Aug 2026 | Standstill |
| Lot 4 · UPVC Materials1 award | |||
| Eurocell Building PlasticsSME7 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2031Extensions: The contract will be for a 2-year period commencing on 07 September 2026. The contracts may be extended for a further 3 year period (2 + 1 + 1 +1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term. · Options: Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add these products to your basket of goods and can be considered part of your tender agreement. | £185,670 | 7 Aug 2026standstill to 20 Aug 2026 | Standstill |
| Lot 5 · Tiles & Supplies1 award | |||
| Nicholls & Clarke LimitedSME7 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2031Extensions: The contract will be for a 2-year period commencing on 07 September 2026. The contracts may be extended for a further 3 year period (2 + 1 + 1 +1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term. · Options: Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add these products to your basket of goods and can be considered part of your tender agreement. | £534,452 | 7 Aug 2026standstill to 20 Aug 2026 | Standstill |
| Lot 6 · Cleaning Materials1 award | |||
| Flair Office suppliesSME7 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2031Extensions: The contract will be for a 2-year period commencing on 07 September 2026. The contracts may be extended for a further 3 year period (2 + 1 + 1 +1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term. · Options: 3.13.4. Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add these products to your basket of goods and can be considered part of your tender agreement. | £559,662 | 7 Aug 2026standstill to 20 Aug 2026 | Standstill |
| Across several lots1 award | |||
| M.K.M. Building Supplies LimitedSMEGeneral Building Materials & Timber7 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2031Extensions: The contract will be for a 2-year period commencing on 07 September 2026. The contracts may be extended for a further 3 year period (2 + 1 + 1 +1 Year) subject to a value for money review which will take into account cost, performance and quality delivered during the original contract term. · Options: Any additional items required during the term of the contract are expected to be supplied on the same terms and to be competitively priced. This will enable KWL to add these products to your basket of goods and can be considered part of your tender agreement. | £3,141,084 | 7 Aug 2026standstill to 20 Aug 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Building Materials | 3final-stage tenders | 3 | 0 | — |
| 2 · Timber | 4final-stage tenders | 4 | 0 | — |
| 3 · Bathroom Materials | 9final-stage tenders | 9 | 0 | — |
| 4 · UPVC Materials | 5final-stage tenders | 5 | 0 | — |
| 5 · Tiles & Supplies | 4final-stage tenders | 4 | 0 | — |
| 6 · Cleaning Materials | 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice- Eurocell Building PlasticsAwarded supplier
- Flair Office suppliesAwarded supplier
- MKM Building Supplies (Hull) LtdAwarded supplier
- Nicholls and ClarkeAwarded supplier
- PROCare Shower & Bathroom Centre LtdAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsPlease email: [email protected] for a full tender pack.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender