Official UK procurement notice
GBC/WBC Clerk of Works · UK public procurement notice
Authority: Guildford Borough Council (Local council)
What is being bought
Published requirement descriptionGuildford Borough Council and Waverley Borough Council are seeking to appoint a suitably qualified and experienced Clerk of Works Consultant to provide independent quality assurance, site inspection and construction monitoring services across a diverse portfolio of housing, regeneration and capital projects.
The procurement is being undertaken using a two-stage Competitive Flexible Procedure under the Procurement Act 2023, comprising a scored Procurement Specific Questionnaire (PSQ) followed by an Invitation to Tender (ITT) for shortlisted suppliers.
The successful Consultant will be appointed to a single-supplier call-off contract for an initial period of four years. Individual commissions will be instructed on a project-by-project basis, with the scope, duration and level of service tailored to the specific requirements of each call-off.
Services will include independent inspections of construction works, monitoring workmanship and compliance with contract requirements, identifying defects and quality risks, reporting findings to the Councils, and supporting the successful delivery of projects through proactive quality assurance and collaborative working with project teams.
Projects are expected to include new build housing, affordable housing, estate regeneration, refurbishment and planned maintenance, retrofit and decarbonisation programmes, building safety works and other capital improvement projects across Guildford and Waverley Borough Councils. The estimated maximum contract value is £450,000 (excluding VAT); however, no guarantee is given regarding the volume or value of work commissioned under the contract.
- How the procedure runs: The procurement is being conducted using the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The procurement will comprise two stages. Stage 1 – Procurement Specific Questionnaire (PSQ): Suppliers will be required to complete a Procurement Specific Questionnaire (PSQ) comprising mandatory pass/fail requirements and scored technical questions designed to assess organisational capability, relevant experience, technical competence, resources and capacity to deliver the required services. Following evaluation, the Authority intends to shortlist up to five highest-scoring compliant suppliers to progress to the Invitation to Tender (ITT) stage. The Authority reserves the right to shortlist more or fewer suppliers where this is considered appropriate to maintain effective competition and achieve the most advantageous outcome. Stage 2 – Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit a detailed tender response, including responses to quality and social value questions together with a commercial submission. Final tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), taking account of quality, social value and price in accordance with the published evaluation methodology. As part of the final tender evaluation, shortlisted Tenderers will be required to participate in a scored bidder presentation and interview. The presentation will assess the Tenderer's approach to collaborative working, communication, quality assurance and the delivery of Clerk of Works services. Full details of the presentation requirements, evaluation criteria and scoring methodology will be included within the Invitation to Tender documentation. The Authority reserves the right to seek clarification of submissions at any stage of the procurement where this can be undertaken fairly, transparently and without distorting competition.
CPV: Building consultancy services · Building services consultancy services · Civil engineering consultancy services · Infrastructure works consultancy services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality Submission: 55%
- Commercial Submission: 40%
- Social Value: 5%
Published award criteria (3)
- Quality Submission: 55%
- Commercial Submission: 40%
- Social Value: 5%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jul 2026, 12:30 BST
- Last source update
- 15 Jul 2026, 12:30 BST
- Award evaluation window
- Submission end – 21 Aug 2026
- FTS notice number
2026/S 000-066723- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06cbe0Find a Tender
- How it runs
The procurement is being conducted using the Competitive Flexible Procedure in accordance with the Procurement Act 2023.
The procurement will comprise two stages.
Stage 1 – Procurement Specific Questionnaire (PSQ): Suppliers will be required to complete a Procurement Specific Questionnaire (PSQ) comprising mandatory pass/fail requirements and scored technical questions designed to assess organisational capability, relevant experience, technical competence, resources and capacity to deliver the required services. Following evaluation, the Authority intends to shortlist up to five highest-scoring compliant suppliers to progress to the Invitation to Tender (ITT) stage. The Authority reserves the right to shortlist more or fewer suppliers where this is considered appropriate to maintain effective competition and achieve the most advantageous outcome.
Stage 2 – Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit a detailed tender response, including responses to quality and social value questions together with a commercial submission. Final tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), taking account of quality, social value and price in accordance with the published evaluation methodology.
As part of the final tender evaluation, shortlisted Tenderers will be required to participate in a scored bidder presentation and interview. The presentation will assess the Tenderer's approach to collaborative working, communication, quality assurance and the delivery of Clerk of Works services. Full details of the presentation requirements, evaluation criteria and scoring methodology will be included within the Invitation to Tender documentation.
The Authority reserves the right to seek clarification of submissions at any stage of the procurement where this can be undertaken fairly, transparently and without distorting competition.
How it was run
Official notice- Requests to participate (first stage)
- 5 Aug 2026, 12:00 BST
- Submission deadline
- 5 Aug 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All procurement documents are available electronically via the SE Shared Services e-Sourcing Portal (In-Tend). Suppliers must submit their responses electronically through the Portal by the stated deadline. Submissions submitted by email, post or any other means will not be accepted.
Suppliers are responsible for ensuring that their submission is complete and successfully uploaded before the submission deadline. The Authority recommends allowing sufficient time to upload documents, particularly where large files are involved. Late submissions will only be considered where the Authority is satisfied that exceptional circumstances, such as a demonstrable technical failure of the e-Sourcing Portal, have prevented timely submission.
All requests for clarification must be submitted via the messaging facility within the e-Sourcing Portal by the published clarification deadline. Responses to clarification questions will be issued through the Portal and, where appropriate, shared with all participating suppliers to ensure transparency and equal treatment.
Timeline
15 Jul 2026 → 18 Nov 2026 · 4 dates- Tender notice published105 days ago15 Jul 2026, 12:30 BST
- Submission deadline84 days ago5 Aug 2026, 12:00 BST
- Award decision expected by68 days ago21 Aug 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 20 days18 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published15 Jul 2026, 12:30 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender