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Official procurement procedure

Choice Based Letting Software

Networking software development services
East of England (UKH)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Intelligence
Published evidence · v1
Suitable for SMEs
Prepared 7 Sept 2026, 22:15 BST
A pre-calculated analytical view of official UK procurement facts, competition benchmarks and decision timelines.
Bid readiness
Review notice
Submission deadline not published
Check official notice for submission route
Scope structure
1lots
1 lot · 1 published item
1 published CPV family
Decision Velocity
~54 days
Typical sector award window after deadline
Sector median: 54 days
Contract lifecycle
Not published
No future linked contract end in retained records
No published extension signal
Pricing & Budget Savings
£532,500
Contract/award value: £532,500
1 award supplier linked
Bidding Competition
4 bids
2 SME bids · 4 electronic
No bid spread metrics published
Sector Market Benchmark (CPV 72)
Based on 10,020 published procedures
Median Winning Discount
13.86%
Award reduction below published budget
Typical Bids Received
2 bidders
Median competitive participation in sector
Typical Evaluation Window
54 days
Median time between deadline and award
Top Contenders in this Sector (CPV 72)
Active commercial suppliers winning public contracts in this field
SupplierAwards won in sectorTotal awarded valueAvg. winning discount
Softcat PlcCRN: 02174990
81 contracts£448,366,267,165At ceiling / not disclosed
Civica UK LimitedCRN: 01628868
52 contracts£122,736,173,765At ceiling / not disclosed
PHOENIX SOFTWARE LIMITEDCRN: 02548628
48 contracts£201,515,927,413At ceiling / not disclosed
Insight Direct UK LtdCRN: 02579852
30 contracts£401,765,587,783At ceiling / not disclosed
Oracle Corporation UK LimitedCRN: 01782505
29 contracts£4,388,383,540At ceiling / not disclosed
MICROSOFT LIMITEDCRN: 01624297
25 contracts£37,065,306At ceiling / not disclosed
NEC Software Solutions UK LimitedCRN: 00968498
23 contracts£201,770,090,041At ceiling / not disclosed
CDW LtdCRN: 02465350
21 contracts£417,177,590,411-41.4% below budget
BOXXE LIMITEDCRN: 02109168
20 contracts£212,428,552,141-19.5% below budget
DELT SHARED SERVICES LIMITEDCRN: 09098450
20 contracts£1,827,421At ceiling / not disclosed
Evidence coverage
8/12 core inputs published
Standard procedure facts
Comparable published opportunities
Historic records ranked from matching published evidence. They are research comparables, not expected competitors or a price forecast.
Published procedurePublished valueMatching evidence
Technical Support Services 2026Procurement for Housing · 2 Sept 2026, 14:08 BST
£260,000,000
same CPV family
same region
Data Centre Network RefreshYork and North Yorkshire Combined Authority · 28 Aug 2026, 12:12 BST
£2,200,000
same CPV family
same region
Network ServicesBANK OF ENGLAND · 18 Aug 2026, 12:44 BST
£16,000,000
same CPV family
same region
Forensic NetThe Mayor's Office for Policing and Crime (MOPAC) · 19 Aug 2026, 10:44 BST
£47,000,000
same CPV family
same region
CCM1379 - OHU SoftwareThe Police and Crime Commissioner for Lincolnshire · 24 Aug 2026, 10:44 BST
£81,600
same CPV family
same region
Method: tender-intelligence-v1. Values and dates are retained OCDS facts; missing source data remains unknown.
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: East Suffolk Council: "Choice Based Letting Software". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityEast Suffolk CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: East Suffolk Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for East Suffolk Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4Bids / Report (median)
11.5% of reports have one bid · Mean: 7 bids
Supplier ConcentrationHigh Concentration
Civica UK LimitedTop vendor: 73.5% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 26 active published awards; 26 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers in this Category (CPV 72):
Supplier NameHistoric AwardsAttributable ValueAvg. Price Discount
Civica UK Limited1 win£532,500—
Hamson Barron Smith Ltd1 win£191,706—
Procedure terms
Contracting AuthorityEast Suffolk Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published12 Oct 2022, 11:16 BST
Last source update12 Oct 2022, 11:16 BST
Recurring procurementNot published
ClassificationNetworking software development services
Delivery area
East of England (UKH)
OCIDocds-h6vhtk-02cb3d
What is being bought
Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council4. East Suffolk Council5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: • Unlimited number of licences available/users of the system • Online registration and housing register application process • Ability for applicants to view and edit their housing register information • Document upload facility for applicants to provide verification documents • Secure customer portal where customers can access their account • Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy • Built-in logic for shortlisting - a dyna
What changed
From the official release history
  1. tender value changed
    12 Oct 2022, 11:16 BST
  2. Status changed to complete
    12 Oct 2022, 11:16 BST
  3. Official notice release published
    12 Oct 2022, 11:16 BST
  4. Published value updated to £500,000
    22 Jul 2021, 14:02 BST
  5. Status changed to planned
    22 Jul 2021, 14:02 BST
  6. Official notice release published
    22 Jul 2021, 14:02 BST
  7. Buyer information updated
    22 Jul 2021, 14:02 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council4. East Suffolk Council5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: • Unlimited number of licences available/users of the system • Online registration and housing register application process • Ability for applicants to view and edit their housing register information • Document upload facility for applicants to provide verification documents • Secure customer portal where customers can access their account • Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy • Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a • Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government • Customisable Enhanced Housing Options wizard • Complete data migration from existing system(s) into the software provided will be required as part of implementationThere are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties. Whilst this is a joint procurement, contracts will be held with each member of the group separately.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    12 Oct 2022, 11:16 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 7 Oct 2022, 00:00 BST · £532,500
Commercial outcome and competition
Awards
Civica UK Limited
Not published · Not published · active
Contracts
Gateway to Homechoice: Choice Based Letting Software
£532,500 · signed 7 Oct 2022, 00:00 BST · active
Bid statistics
bids: 4 (lot 1)
electronicBids: 4 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 0 (lot 1)
smeBids: 2 (lot 1)
Buyer and organisations in this procedure

East Suffolk Council

Contracting authority GB-FTS-9134
View buyer profile

  • Babergh District Council
    buyer

    Endeavour House, 8 Russell Road, Ipswich, IP1 2BX , Ipswich, UKH14
    [email protected]

  • East Suffolk Council
    buyer
    centralPurchasingBody

    Riverside, 4 Canning Road, Lowestoft, UKH, NR33 0EQ
    [email protected]
    +44 1502523671

  • Civica UK Limited
    supplier

    Castlegate House, Castlegate Drive, Dudley, West Midlands, DY1 4TD, Dudley, UKG3, DY1 4TD

  • East Suffolk Council
    reviewBody

    Woodbridge, IP12 1RT
    [email protected]
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published