Official UK procurement notice
Gas Servicing and Maintenance Contract 2025-2026
Authority: Kingdom Housing Association Limited (Housing)
What is being bought2 lots · detail below
Published requirement descriptionThis notice is for the establishment of a Term Contract for annual gas maintenance of the Housing Association stock, which comprises circa 7500 properties. The Term Contract shall be for 1 year with option to extend for a further year. The works shall be split into two areas, East and West. Estimated total value for both areas is GBP1,000,000 per year.
CPV: Repair and maintenance services of central heating
How this framework works
From the published notice- Places
- up to 1 suppliers · 2 bids on the busiest of 2 lots (2.0 per place) · 2 appointed (full)
- Framework period
- 1 yr from 1 Jul 2025
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1East AreaCancelledRenewalceiling above
The works comprise gas servicing, ASHP servicing and District Heating servicing and maintenance of various housing stock located in this area
Lot #2West AreaCancelledRenewalceiling above
The works comprise gas servicing, ASHP servicing and District Heating Servicing and maintenance of various housing stock located in this area.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Gas Servicing and Maintenance Contract 2025-2026” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Feb 2025, 12:28 GMT
- Last source update
- 19 May 2025, 09:49 BST
- Award evaluation window
- 4 Apr 2025 – …
- Authority reference
25-0003- FTS notice number
2025/S 000-022457- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e29fFind a Tender
- Performance terms
A list of performance conditions will be provided in the ITT
Publisher note: (SC Ref:799180)
How it was run
Official notice- Appointment period ends
- 4 Apr 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 4 Apr 2025, 12:00 BST
Timeline
4 Apr 2025 → 1 Jul 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown4 Apr 2025, 12:00 BST
- Bids opened4 Apr 2025, 12:00 BST
- Notice published19 May 2025, 09:49 BST
- Contract starts1 Jul 2025, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 May 2025, 09:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
East Area
- Signed
- 12 May 2025
- Value
- £631,000
- Period
- … – 30 Jun 2026
- Status
- active
West Area
- Signed
- 12 May 2025
- Value
- £725,000
- Period
- … – 30 Jun 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · East Area | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 2 · West Area | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dunfermline Sheriff Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- Hardies Property & Construction ConsultantsProcess contact point
Framework contractors & participating bidders
2 commercial parties on the notice- Saltire Facilities Management LtdFramework contractor
- Sureserve Compliance North LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria