Official UK procurement notice
Gas Appliance and Mechanical Services Maintenance, Service and Repair
Authority: Durham University (Education)
What is being bought
Published requirement descriptionThe intention of this work is to provide an effective inspection, testing and
maintenance/repair service on the gas appliances and associated plant room equipment
installed within properties under the ownership/control of the University.
The Service Contractor will ensure appliances are operating safely, efficiently and in
accordance with the manufacturer's recommendations.
The Service Contractor shall provide all the necessary plant, labour and materials for the
satisfactory execution of this maintenance contract to the approval of the Director of the
Estates and Buildings and/or his representative.
- Recurrence: August 2023
CPV: Gas appliance maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1The Service Contractor shall carryout maintenance on the gas appliances detailed in theAwardedRenewal
The Service Contractor shall carryout maintenance on the gas appliances detailed in the
equipment schedule reference Gas Appliance schedule which forms an appendix to this
contract specification document.
The Service Contractor shall provide the following:
- Carry out a full yearly service on each appliance as detailed in the appliance/burner
manufacturer's instructions.
- All annual inspections shall include a combustion efficiency test. Variable output boilers
should be tested to ensure the combustion is within manufacturers recommendations
throughout the range of fire. The Service Engineer shall make the appropriate adjustments to
ensure that the appliance(s) is/are operating at optimum efficiency.
- Carry out the appropriate annual gas safety inspection.
- Records - the Service Contractor shall provide a service report and the appropriate gas
safety record certificate for each location where an appliance(s) is/are installed.
- Yearly LTHW closed water system sampling and analysis to advise current water treatment
levels. A LTHW closed water spreadsheet is included in Appendix B in this tender package. It
is a requirement of this contract that the systems highlighted within the pricing schedule are
sampled on an annual basis.
- Yearly Inspection/ cleaning of LTHW closed water system plant room strainers (Assume 1
per appliance and one primary).
- Yearly internal inspections and condition reporting on waterside of direct fired water
heaters.
- Carry out yearly operational checks on plant room pressurisation units, pumps, expansion
vessels serving the heating system (Assume 1 x press unit and 2 x Expansion). It is a
requirement of this contract that for the systems highlighted within the pricing schedule an
annual Mechanical Services Inspection is completed. An example "LTHW Mechanical
Sevices Inspection" spreadsheet is included as an Appendix A in this tender package.
- Yearly testing and certification of RPZ Valves as required (currently 23 installed). To be
completed by an engineer with the new RPZ Valve Aim v2 qualification.
- Annual updating of asset register and condition report
- Provide a breakdown/repair call out service
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · August 2023
- First published
- 18 May 2021, 16:39 BST
- Last source update
- 3 Sept 2021, 14:41 BST
- Award evaluation window
- 25 Jun 2021 – …
- Authority reference
OJEU21-003- FTS notice number
2021/S 000-021896- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b263Find a Tender
- Review procedure
Precise information on deadline(s) for review procedures:
The authority will award coaching assignments per Lot. Where applicable, the minimum ten (10) calendar day standstill will apply at the point the information on the award of individual contracts is communicated to tenderers (suppliers)
The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal a decision. Timescales for appeals will be detailed in the letter.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the high Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
How it was run
Official notice- Submission deadline
- 18 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 25 Jun 2021, 12:00 BST
Timeline
18 Jun 2021 → 3 Sept 2021 · 3 dates- Submission deadline18 Jun 2021, 12:00 BST
- Bids opened25 Jun 2021, 12:00 BST
- Notice published3 Sept 2021, 14:41 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete3 Sept 2021, 14:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Equans Services Limited | — | — | Awarded |
Contracts
Gas Appliance and Mechanical Services Maintenance, Service and Repair · Equans Services Limited
- Signed
- 3 Aug 2021
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Service Contractor shall carryout maintenance on the gas appliances detailed in the | 7bids · 7 electronic | — | — | £298,321 – £494,428 |
| Whole notice | — | — | — | £298,321 – £494,428 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- University of DurhamReview body
Bidders & participating suppliers
1 commercial party on the notice- Engie Services LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria