Find a TenderPast planning noticePreliminary market engagement notice
Published 5 Sept 2025, 16:07 BST

Official UK procurement notice

Gas and Oil Boiler Maintenance Contract (PPM & Reactive)

Official notice

Authority: University of Oxford (Education)

ServicesAbove thresholdSME suitable
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 3 yrsends 30 Apr 2029 · up to 30 Apr 2033 with extensions · starts 1 May 2026

What is being bought

Published requirement description

Oxford University Estate Services (OUES) are looking to engage with suppliers capable of operating its planned preventative maintenance (PPM), reactive maintenance and statutory compliance works relating to boiler servicing within its built property estate through a specific trade-based contract. The contract length is still be determined, but will likely be for a minimum period of 3 years with an additional 2 x 2-year extensions, subject to satisfactory performance.

The University has approximately 450 buildings within the functional estate and the University's portfolio of privately-let accommodation includes 43 housing units in Wytham village, 41 in central Oxford and 33 properties for professorial appointments. These vary in size between one-bedroom flats and six-bedroom houses within Oxfordshire. Most of these buildings are within the Oxford ring road.

This contract covers over 1,000 assets.

Please could we ask you to confirm whether you wish to be considered further by registering on the University of Oxford In-tend procurement portal available here: in-tendhost.co.uk/oxford/aspx/Home ↗

CPV: Gas appliance maintenance services · Repair and maintenance services of boilers

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 3 yrsSME
Contract period: 1 May 2026 – 30 Apr 2029 (3 yrs) · up to 30 Apr 2033 with extensions
Delivery: South EastEligibility: SME eligible
Extensions: Extension options published

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Sept 2025, 16:07 BST
Last source update
5 Sept 2025, 16:07 BST
Authority reference
2425-7571
FTS notice number
2025/S 000-054405
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Gas appliance maintenance servicesRepair and maintenance services of boilers
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-05953c Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

5 Sept 2025 → 1 May 2026 · 3 dates
  1. Planning notice published
    5 Sept 2025, 16:07 BST
  2. Market engagement362 days ago
    31 Oct 2025, 23:59 GMT

    Please register your interest on the University of Oxford In-tend procurement portal here: in-tendhost.co.uk/oxford/aspx/Home ↗

  3. Contract starts181 days ago
    1 May 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    5 Sept 2025, 16:07 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

University of Oxford

Contracting authorityPublic authority - sub-central government GB-PPON: PTVC-9174-PZNM · GB-UKPRN: 10007774 Wellington Square, Oxford, South East, OX1 2JDContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure