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Official procurement procedure
Gartan Availability (Electronic Retained Availability System) Hosting and Licensing
No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: NIFRS: "Gartan Availability (Electronic Retained Availability System) Hosting and Licensing". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | NIFRS | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: NIFRS
Market Analytics
Derived from OCDS awards & bid statistics
Published history for NIFRS. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Competition Density
Not availableNo published reports
Supplier ConcentrationHigh Concentration
Sophtlogic LTDTop vendor: 91% of attributable valuePayment Terms
Check noticePublished terms
Coverage: 6 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
| Supplier Name | Historic Awards | Attributable GBP Value |
|---|---|---|
| Sophtlogic LTD | 1 win | £2,358,760 |
| Bliksund The Netherlands B.V. | 1 win | £192,250 |
| NEC Software Solutions UK Limited | 1 win | £41,650 |
Procedure terms
Contracting AuthorityNIFRS | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published6 May 2025, 14:40 BST | Last source update6 May 2025, 14:40 BST | Recurring procurementNot published |
ClassificationNot published | ||
Delivery areaLocation not published | ||
OCIDocds-h6vhtk-050d3a | ||
What is being bought
NIFRS has a requirement to renew licensing, hosting, support and maintenance for the Electronic Retained Availability system (ERAS). This system provides NIFRS with enhanced operational assurance in mobilising ~900 retained (On-Call) personnel.
ERAS (in the form of the Gartan Availability solution) was supplied by and is supported by Gartan Technologies. Gartan has been the sole supplier of support and maintenance for this system and therefore possess expert knowledge of the design, configuration and interdependencies with other systems and is therefore the only supplier who can provide updates, technical services, support and training on this system.
This supplier holds the Source Code for this system and therefore is the only supplier able to provide the required support and maintenance.
NIFRS' existing licensing contract expires at the end of December 2025. Originally it did not include hosting as it was hosted on NIFRS servers. However, it moved to being a Cloud hosted service mid-way through 2024 and so the hosting expires at the end of April 2025.
This DAC is required to continue the provision of this service / solution whilst a full business case is approved and solution procured for a new Crewing and Payments System which will include functionality to manage On-Call availability. To ensure business continuity is maintained until the new system is live, the following services are required:
- Cloud hosting for Gartan Availability solution from 1st May 2025 until 31st Dec 2025 to align with current licensing contract.
- Cloud hosting and licensing for Gartan Availability from 1 Jan 2026 to 31 Dec 2026 with optional 1 year extension until 31 Dec 2027.
What changed
From the official release history
- Status changed to complete
6 May 2025, 14:40 BST - Official notice release published
6 May 2025, 14:40 BST - Buyer information updated
6 May 2025, 14:40 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcompletePublished valueNot publishedThe source published no individual title or description for this lot.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
6 May 2025, 14:40 BST - Award pending
Not published · £106,892
Commercial outcome and competition
Awards Gartan Technologies £106,892 · Not published · pending |
ContractsNo contract published |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
NIFRS
Contracting authority GB-PPON-PLBR-6377-MHGZAward and contract changes
Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published