Official UK procurement notice
Garden Maintenance, Groundworks, and Estate Clearance Framework Agreement
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe City of Edinburgh Council (the Council) requires a responsive citywide service for managing empty homes and garden areas, including wider estates, through the Council’s four locality housing teams. The Council has a housing stock of just under 20,000 homes, with approximately 1,500 homes becoming vacant each year.
The service involves reactive work related to garden areas for the Council’s empty properties and surrounding wider areas, covering:
Garden Maintenance and Groundworks includes grass tidying and cutting, minor hard landscaping, small-scale fencing, and hedge and tree cutting.
Estate Clearance: fly-tipping uplifts, litter picks, etc
- Recurrence: 48 months
CPV: Grounds maintenance services · Landscape gardening services · Non-hazardous refuse and waste treatment and disposal services · Radioactive-, toxic-, medical- and hazardous waste services
How this framework works
From the published notice- Places
- up to 3 suppliers · 5 bids received (1.7 per place) · 3 appointed (full)
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- price: 60%
Published award criteria (2)
- Technical: 40
- Price: 60
- Suitability
The Service provider must:
Be a registered Licensed Waste Carrier and hold a relevant authority waste carrier license.
- Economic & financial standing
SPD Question 4B.1 – Tenderers are required to provide their “general” annual turnover for the last two financial years in response to this
question.
SPD Question 4B.5 - Tenderers are required to confirm that they hold, or commit to obtaining prior to the commencement of any
subsequently awarded contract, the specified types and levels of insurance.
SPD Question 4B.6 - Tenderers are required to provide their Current ratio for Current Year and the Prior Year. The formula for calculating
a Tenderer’s current ratio is current assets divided by current liabilities.
Minimum: SPD Question 4B.1 – Tenderers are required to have a minimum “general” annual turnover of GBP 1.4 million for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply disc… - Technical & professional ability
SPD Question 4C.4(a) - Payment of the real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Framework Agreement (including any agency or sub-contractor staff), at least the real Living Wage.
SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties.
SPD Question 4C.7(a) - Response to Climate Change Emergency - Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency).
SPD Question 4C.7(b) – Compliance with LEZ - Tenderers are required to confirm that they (and any sub-contractor) will comply with the minimum emissions standards for Edinburgh’s Low Emission Zone (and any other such related scheme, including those in Partner Organisation’s locations) when delivering the specified services.
SPD Question 4D.1 – Quality Assurance Schemes & Environmental Management - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior …
Minimum: SPD Question 4C.4(a) - Payment of the real Living Wage - Where a Tenderer does not commit to pay any staff that at least the real Living Wage, the Council may exclude the Tenderer from the competition. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Where a Tenderer d…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Garden Maintenance, Groundworks, and Estate Clearance Framework…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 12 Jun 2024, 15:53 BST
- Last source update
- 21 Nov 2024, 10:38 GMT
- Award evaluation window
- 15 Jul 2024 – …
- Authority reference
CT1341- FTS notice number
2024/S 000-037622- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046f7fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: (SC Ref:783548)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗
- Appointment period ends
- 22 Jul 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 15 Jul 2024, 16:00 BST
Timeline
15 Jul 2024 → 21 Nov 2024 · 3 dates- Bids opened15 Jul 2024, 16:00 BST
- Admission / appointment period endsperiod end, not a bid countdown22 Jul 2024, 12:00 BST
- Notice published21 Nov 2024, 10:38 GMT
Notice history
2 events · 3 releases on Find a Tender · since 15 Jul 2024- Deadline moved to 22 Jul 2024, 12:00 BST15 Jul 2024, 09:41 BST+7 days · was 15 Jul 2024, 15:00 BST
- Status changed to complete21 Nov 2024, 10:38 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 15 Jul 2024 | 22 Jul 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 15 Jul 2024 | 22 Jul 2024 | +7 d |
Tender extension granted
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 037622-2024-CT1341-1
- Signed
- 4 Nov 2024
- Value
- £2,800,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Glendale Countryside LtdFramework contractor
- P1 Solutions LtdFramework contractor
- idverde LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.