What is being bought4 lots · detail below

Published requirement description

Futura Learning Partnership are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts. Lot 1 - All sites in the contract, Lot 2 - Clevedon Area, Lot 3 - Bristol, Keynsham and Bath Area and Lot 4 - Bridgwater Area. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.

Recurrence: Yes — 30 months from contract start date, depending on whether extension periods are taken up

CPV: Building-cleaning services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£6,600,000 together) · evaluation weights differ by lot

Lot #1Futura Learning Partnership Lot 2 Clevedon AreaRenewal 3 yrsPublished value£720,000

Contract period: 1 Aug 2024 – 31 Jul 2027 (3 yrs)

Delivery: South West · Gloucestershire, Wiltshire and Bristol/Bath area

Extensions: Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts. •Lot 1 - All sites in the contract, to be awarded to one supplier, this is the preferred option for the contract base due to contract management and ease of internal Trust management by a single supplier. Added to this the proviso would require the contractor to include a cost base for its own Area Manager, vehicle and on costs to support this role dedicated to the group. •Lot 2 – Clevedon Area only •Lot 3 – Bristol, Keynsham and Bath Area. The cost supplied for this will require an element of dedicated area management to support the contract area. •Lot 4 – Bridgwater Area only. · The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract periodSecond stage: 5–7 candidates invited to tenderVariant bids: allowed

90911200 Building-cleaning services

Lot #2Futura Learning Partnership - Bristol, Keynsham and Bath AreaRenewal 3 yrsPublished value£1,860,000

Contract period: 1 Aug 2024 – 31 Jul 2027 (3 yrs)

Delivery: South West · Gloucestershire, Wiltshire and Bristol/Bath area

Extensions: Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts. •Lot 1 - All sites in the contract, to be awarded to one supplier, this is the preferred option for the contract base due to contract management and ease of internal Trust management by a single supplier. Added to this the proviso would require the contractor to include a cost base for its own Area Manager, vehicle and on costs to support this role dedicated to the group. •Lot 2 – Clevedon Area only •Lot 3 – Bristol, Keynsham and Bath Area. The cost supplied for this will require an element of dedicated area management to support the contract area. •Lot 4 – Bridgwater Area only. · The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract periodSecond stage: 5–7 candidates invited to tenderVariant bids: allowed

90911200 Building-cleaning services

Lot #3Futura Learning Partnership - Bridgwater AreaRenewal 3 yrsPublished value£720,000

Contract period: 1 Aug 2024 – 31 Jul 2027 (3 yrs)

Delivery: South West · Somerset

Extensions: Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts. •Lot 1 - All sites in the contract, to be awarded to one supplier, this is the preferred option for the contract base due to contract management and ease of internal Trust management by a single supplier. Added to this the proviso would require the contractor to include a cost base for its own Area Manager, vehicle and on costs to support this role dedicated to the group. •Lot 2 – Clevedon Area only •Lot 3 – Bristol, Keynsham and Bath Area. The cost supplied for this will require an element of dedicated area management to support the contract area. •Lot 4 – Bridgwater Area only. · The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract periodSecond stage: 5–7 candidates invited to tenderVariant bids: allowed

90911200 Building-cleaning services

Lot #4Futura Learning Trust - Lot 1 All sites in the tender requirementAwardedRenewal 3 yrsPublished value£3,300,000

Contract period: 1 Aug 2024 – 31 Jul 2027 (3 yrs)

Delivery: South West · Gloucestershire, Wiltshire and Bristol/Bath area

Extensions: Futura Learning Partnership are based within the Clevedon, Bristol/Bath and Bridgwater areas. Due to the relative split of these areas the Contracting Authority have reviewed their options for the tender services and have indicated the following in relation to the potential award of this contracts. •Lot 1 - All sites in the contract, to be awarded to one supplier, this is the preferred option for the contract base due to contract management and ease of internal Trust management by a single supplier. Added to this the proviso would require the contractor to include a cost base for its own Area Manager, vehicle and on costs to support this role dedicated to the group. •Lot 2 – Clevedon Area only •Lot 3 – Bristol, Keynsham and Bath Area. The cost supplied for this will require an element of dedicated area management to support the contract area. •Lot 4 – Bridgwater Area only. · The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract periodSecond stage: 5–7 candidates invited to tenderVariant bids: allowed

90911200 Building-cleaning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price
1 · Futura Learning Partnership Lot 2 Clevedon Area	70	35
2 · Futura Learning Partnership - Bristol, Keynsham and Bath Area	70	35
3 · Futura Learning Partnership - Bridgwater Area	70	35
4 · Futura Learning Trust - Lot 1 All sites in the tender requirement	70	35

Lot distribution rule: The preferred route for this services is to award based on one complete Lot to one provider for all of the sites detailed. Contractors are to bid based on Lot 1 with considered options for Lots 2,3,4 indicated, all management costs for one complete lot, or individual, Lots are to be detailed at the point of tender returns.

Conditions of participation3

Suitability
In the first instance, candidates should register with www.delta-esourcing.com ↗ (www.delta-esourcing.com ↗) and express an interest in the contract. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non-payments relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Economic & financial standing
Candidates will need to provide as part of the selection questionnaire process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process
Minimum: A statement of a minimum turnover level is detailed within the standard questionnaire documentation.
Technical & professional ability
Candidates will need to provide as part of the process evidence of current business, quality standards, accreditation and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Financial risk grid status will be evaluated on a pass/fail basis, this is to be completed in all cases and returned, please see the explanation within the document for further information. Levels of insurance cover will be evaluated on a pass/fail basis. The suppliers must hold …

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 35 points on every lot: a 10% discount moves about 3.5 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · Yes — 30 months from contract start date, depending on whether extension periods are taken up
First published: 19 Dec 2023, 16:06 GMT
Last source update: 3 Jun 2024, 10:05 BST
FTS notice number: 2024/S 000-017104
Classification (CPV): Building-cleaning services
Delivery area: South West (UKK1)
Official registry OCID: ocds-h6vhtk-0426fe Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=861936805 GO Reference: GO-202463-PRO-26411093

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 26 Jan 2024, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-title/56E… ↗

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 54 from SMEs

Contracts signed 1latest 21 May 2024

Awarded to	Value	Date	Status
Lot 4 · Futura Learning Trust - Lot 1 All sites in the tender requirement1 award
Churchill Group	—	—	Awarded

Contracts

Futura Learning Partnership Building Cleaning Services · Churchill Group
Signed
21 May 2024
Value
—
Period
… – 31 Jul 2027
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
4 · Futura Learning Trust - Lot 1 All sites in the tender requirement	5bids · 5 electronic	4	—	£4,092,558 – £4,646,794
Whole notice	—	—	—	£4,092,558 – £4,646,794

Contracting authority & participating public bodies

Futura Learning Partnership

Contracting authorityBody governed by public lawEducation Chandag Road, Keynsham, Bristol, South West, BS31 1PHContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Churchill GroupAwarded supplier00922947 First Floor, Cedar House,, Parkland Square, 750a Capability Green., Luton., East of England, LU1 3LUContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.

Futura Learning Partnership Building Cleaning Services

What is being bought4 lots · detail below

Lots and requirements (4)Procurement structure

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Bidders & participating suppliers

Official documents & specifications

What is being bought4 lots · detail below

Lots and requirements (4)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Bidders & participating suppliers

Official documents & specifications

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).